Audit and Performance Management

Audit and Performance Management Committee

18 July 2019

Item no. Agenda Item Details Status
01 Apologies for Absence

Councillor Sahota

02 Disclosable Pecuniary Interests

Members are reminded that they must not participate in the discussion of, or voting on, any matter, in which they have a Disclosable Pecuniary Interest, and should leave the room prior to the commencement of the debate.

03 Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

04 Minutes

Members are asked to agree the minutes, attached marked 4, of the Audit and Performance Management Committeee meeting, held on 11 April 2019, and that they be signed by the Chair as a correct record.

AttachmentSize
PDF icon 4 - Audit and Performance Management Committee Minutes 11 April 2019349.14 KB
For decision
05 Committee Consitution and Training

This report, attached marked 5, brings the latest version of the Committee's constitution to the notice of its Members.  It also asks Members to consider what training they wish to receive in order to fulfil their role on the Committee effectively,

AttachmentSize
PDF icon 5 - Committee Constitution and Training379.56 KB
For decision
06 Statement of Accounts 2018/19

This report, attached marked 6, presents the completed Statement of Accounts for 2018/19 to the Committee for consideration and approval.  

As the statement is in excess of 80 pages, a hard copy has not been included with the meeting papers but can be accessed on the Fire Authority's website via the following link:

https://www.shropshirefire.gov.uk/meeting/18-july-2019 

A paper copy will be made available upon request.

AttachmentSize
PDF icon 6 - Statement of Accounts 2018/19125.77 KB
PDF icon 6 - Appendix A Statement of Accounts 2018/191.26 MB
PDF icon 6 - Appendix B Statement of Accounts 2018/19 Balance Sheet Movements304.72 KB
For decision
07 Annual Governance Statement 2018/19 and Improvement Plan 2019/20

This report, attached marked 7, sets out the draft Annual Governance Statement (AGS) for 2018/19 and AGS Improvement Plan 2019/20 to be included in the Fire Authority's Statement of Accounts.  It also details progress on the 2018/19 Improvement Plan.

AttachmentSize
PDF icon 7 - Annual Governance Statement 2018/19 and Improvement Plan 2019/20604.8 KB
For decision
08 External Audit
08a Audit Findings

External Auditor Mr Jones will attend to present the Audit Findings for the year ended 31 March 2019, attached marked 8a.

The Chair of the Standards, Audit and Performance Committee, Chief Fire Officer and Treasurer (in accordance with the authority delegated to them by the Fire Authority at its meeting on 13 February 2012) will then sign the Letter of Representation for the year ended 31 March 2019, as required by External Audit.

AttachmentSize
PDF icon 8a - Audit Findings Report 2018/191.5 MB
For decision
08b Audit Fee Letter 2019/20

The External Audit Fee Letter 2019/20, attached marked 8b, sets out details of the 2019/20 audit fee for the Authority, along with the scope and timing of External Audit's work and details of their team.

AttachmentSize
PDF icon 8b - Audit Fee Letter 2019/201.5 MB
For information
09 Corporate Risk Management Summary

This report, attached marked 9, updates Members on the status of risks on the Corporate Risk Register,

AttachmentSize
PDF icon 9 - Corporate Risk Management Summary248.56 KB
For information
10 Internal Audit Annual Report

This report, attached marked 10, provides Members with details of the work undertaken by Internal Audit for the year ended 31 March 2019.  It reports on progress against the annual audit plan and also provides the Head of Audit's opinion on the overall adequacy and effectiveness of the organisation's governance, risk management and control processes.

AttachmentSize
PDF icon 10 - Internal Audit Annual Audit Report 2018-191.79 MB
11 Risk Management Group Internal Audit Progress Monitoring Report

This report, attached marked 11, provides an update on the monitoring of recommendations made by Internal Audit, which is undertaken by the Risk Management Group.  It specifically covers details about the progress made against outstanding recommendations.

 

AttachmentSize
PDF icon 11 - Risk Management Group Internal Audit Progress Monitoring Report234.97 KB
For information
12 Anti-Fraud, Bribery and Corruption Strategy

This report, attached marked 12, requests the Committee to recommend that the Fire Authority re-affirm the Anti-Fraud, Birbery and Corruption Strategy (attached as an appendix), following the annual review conducted by officers.

AttachmentSize
PDF icon 12 - Review of Anti-Fraud, Bribery and Corruption Strategy403.83 KB
For decision
13 Summary of Compliments and Complaints 2015/16 to 2018/19

This report, attached marked 13, advises Members of summary details regarding the compliments and complaints received during 2018/19, with comparisons to the previous three years.

AttachmentSize
PDF icon 13 - Summary of Compliments and Complaints 2015/16 to 2018/19627.33 KB
For information
14 Performance
14a Service Targets April to June 2019

This report, attached marked 14a, presents a summary of the Service's performance from April to June 2019.

AttachmentSize
PDF icon 14a - Service Targets April to June 2019300.63 KB
For information
14b Wholetime and On-Call (Retained Duty System) Performance Monitoring April 2018 to March 2019

This report, attached marked 14b, provides summary information, for the whole year 2018-19, regarding the performance and management of the availability of Wholetime and On-Call Retained Duty System appliances in Shropshire.

AttachmentSize
PDF icon 14b - Wholetime and On-Call (Retained Duty System) Performance Monitoring April 2018 to March 2019272.7 KB
For information
15 Exclusion of Press and Public

Members have a discretion to exclude the press and public from meetings of the Fire Authority in defined circumstances.  In view of the nature of business to be transacted, it is recommended that under Section 100(A)(4) of the Local Government Act 1972, having been satisfied in all the circumstances of the case that the public interest in maintaining the exemption outweighs the public interest in disclosing this information, that Members formally resolve that the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 4 of Part 1 of Schedule 12A to the Local Government Act 1972.

For decision
16 Corporate Risk Management Summary (Paragraph 4)

The Committee is asked to receive Appendix C to Report 9 - Corporate Risk Management Summary, attached marked 16, which contains exempt information.

For information

11 April 2019

Item no. Agenda Item Details Status
01 Apologies for Absence
02 Disclosable Pecuniary Interests

Members are reminded that they must not participate in the discussion or voting on any matter, in which they have a Disclosable Pecuniary Interest, and should leave the room prior to the commencement of the debate.

03 Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

04 Minutes

Members are asked to agree the minutes, attached marked 4, of the Audit and Performance Management Committee meeting, held on 6 December 2018, and that they be signed by the Chair as a correct record.

AttachmentSize
PDF icon 4 - Audit and Performance Management Committee Minutes 6 December 2018332 KB
For decision
05 Committee Terms of Reference

This report, attached marked 5, asks Members to consider the Terms of Reference of the Audit and Performance Management Committee, following the annual review conducted by officers.

AttachmentSize
PDF icon 5 - Committee Terms of Reference280.57 KB
For decision
06 Review of Member Role Descriptions

This report, attached marked 6, asks Members to review the Role Descriptions for the Chair and Vice-Chair of the Audit and Performance Management and for the Member Champion for Risk Management and Audit.

 

AttachmentSize
PDF icon 6 - Review of Member Role Descriptions492.41 KB
For decision
07 Code of Corporate Governance 2018/19

This report, attached marked 7, gives the Committee an opportunity to make comment on the draft Code of Corporate Governance 2018/19, prior to it going forward to the full Fire Authority for consideration and formal adoption.

 

AttachmentSize
PDF icon 7 - Code of Corporate Governance 2018/19907.25 KB
For decision
08 External Audit
08a The Audit Plan

This paper, attached marked 8a, sets out an overview of the planned scope and timing of the external audit, as required by International Standard on Auditing (UK & Ireland) 260.

AttachmentSize
PDF icon 8a - The Audit Plan1.45 MB
For information
08b Informing the Audit Risk Assessment

This report, attached marked 8b, contributes towards the effective two-way communication between external auditors and the Audit and Performance Management Committee, as 'those charged with governance'.  The report covers some important areas of the auditor risk assessment, where external audit are required to make inquiries of the Committee under auditing standards.

AttachmentSize
PDF icon 8b - Informing the Audit Risk Assessment1.35 MB
For information
09 Statement of Accounts 2018/19 Review of Accounting Policies

This report, attached marked 9, presents the accounting policies to be used in the production of the Fire Authority’s Statement of Accounts 2018/19, for consideration and approval.

AttachmentSize
PDF icon 9 - Statement of Accounts 2018/19 Review of Accounting Policies487.05 KB
For information
10 Annual Governance Statement Improvement Plan 2018/19

This report, attached marked 10, summarises the progress made to date against the improvements contained in the Annual Governance Statement Improvement Plan 2018/19.

AttachmentSize
PDF icon 10 - Annual Governance Statement Improvement Plan 2018/19168.08 KB
For information
11 Corporate Risk Management Summary

This report, attached marked 11, updates Members on the status of risks on the Corporate Risk Register.

AttachmentSize
PDF icon 11 - Corporate Risk Management Summary223.79 KB
For information
12 Performance Monitoring
12a Summary of Annual Performance against Service Targets

This report, to follow marked 12a, summarises performance against the Service Targets over the last year, the learning that has come from trying to meet them and the plans for continuing to do so.  The report also includes national comparator graphs for benchmarking where possible.

 

 

AttachmentSize
PDF icon 12a - Summary of Annual Performance against Service Targets764.45 KB
For information
12b Wholetime and On Call (Retained Duty System) Performance Monitoring October - December 2018

This report, attached marked 12b, provides information regarding the ongoing performance and management in terms of the availability of wholetime and On Call Retained Duty System appliances in Shropshire.

 

AttachmentSize
PDF icon 12b - Wholetime and On Call (Retained Duty System) Performance Monitoring October - December 2018173.69 KB
For information
12c Service Targets 2019/20

This report, attached marked 12c, presents the agreed Service Targets for 2019/20.

AttachmentSize
PDF icon 12c - Service Targets 2019/20161.12 KB
For information
13 Exclusion of Press and Public

Members have a discretion to exclude the press and public from meetings of the Fire Authority in defined circumstances.  In view of the nature of business to be transacted, it is recommended that under Section 100(A)(4) of the Local Government Act 1972, having been satisfied in all the circumstances of the case that the public interest in maintaining the exemption outweighs the public interest in disclosing this information, that Members formally resolve that the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 4 of Part 1 of Schedule 12A to the Local Government Act 1972.

For decision
14 Corporate Risk Management Summary (Paragraph 4)

The Committee is asked to receive Appendix C to Report 11 – Corporate Risk Management Summary, attached marked 14, which contains exempt information.

For information

6 December 2018

Item no. Agenda Item Details Status
01 Apologies for Absence
02 Disclosable Pecuniary Interests

Members are reminded that they must not participate in the discussion or voting on any matter, in which they have a Disclosable Pecuniary Interest, and should leave the room prior to the commencement of the debate.

03 Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public

04 Minutes

Members are asked to agree the minutes, attached marked 4, of the meeting of the Audit and Performance Management Committee, held on 20 September 2018, and that they be signed by the Chair as a correct record.

AttachmentSize
PDF icon 4 - Audit and Performance Management Committee Minutes 20 September 2018253.78 KB
For decision
05 Audit and Performance Management Committee Work Plan 2019

This report, attached marked 5, puts forward a 2019 Work Plan for the Audit and Performance Management Committee for consideration and approval by Members.  The report also reviews implementation of the activities listed in last year’s Work Plan.

AttachmentSize
PDF icon 5 - Audit and Performance Management Committee Work Plan 2019338.92 KB
For decision
06 External Audit Progress Update Report

This paper, attached marked 6, reports on Grant Thornton’s progress in delivering their responsibilities as external auditors. 

AttachmentSize
PDF icon 6 - External Audit Progress Update Report1.57 MB
For information
07 Internal Audit Plan 2019/20

This report, attached marked 7, recommends that the Fire Authority approve a one year extension to the programme of audit work for 2019/20, as set out in the appendix, to reflect the major system changes being undertaken.

AttachmentSize
PDF icon 7 - Internal Audit Plan 2019/20442.34 KB
For decision
08 Corporate Risk Management Summary

This report, attached marked 8, updates Members on the status of risks on the Corporate Risk Register.

AttachmentSize
PDF icon 8 - Corporate Risk Management Summary253.95 KB
For information
09 Annual Governance Statement 2018/19 Improvement Plan

This report, attached marked 9, summarises the progress made to date against the improvements contained in the Annual Governance Statement Improvement Plan 2018/19.

AttachmentSize
PDF icon 9 - Annual Governance Statement 2018/19 Improvement Plan149.84 KB
For information
10 Reveiw of Whistleblowing Policy

This report, attached marked 10, requests the Committee to recommend that the Fire Authority approve the Whistleblowing Policy (attached as an appendix), following the annual review conducted by officers.

AttachmentSize
PDF icon 10 - Review of Whistleblowing Policy1.33 MB
For decision
11 Performance Monitoring
11a Service Targets April to October 2018

This report, attached marked 11a, presents a summary of the Service’s performance for the period April to October 2018.

AttachmentSize
PDF icon 11a - Service Targets April to October 2018447 KB
For information
11b Presentation on Service Targets

The Station Manager Prevention will give a presentation on the following 2018/19 Service Target:

Deliberate fires will be reduced to not more than 584 fires during 2018/19

 

For information
11c Wholetime and On Call (Retained Duty System) Performance Monitoring July to September 2018

This report, attached marked 11c, provides information regarding the ongoing performance and management in terms of the availability of Wholetime and On Call (Retained Duty System) appliances in Shropshire.

 

AttachmentSize
PDF icon 11c - Wholetime and On Call (Retained Duty System) Performance Monitoring July to September 2018381.63 KB
For information
12 Exclusion of Press and Public

Members have a discretion to exclude the press and public from meetings of the Fire Authority in defined circumstances.  In view of the nature of business to be transacted, it is recommended that under Section 100(A)(4) of the Local Government Act 1972, having been satisfied in all the circumstances of the case that the public interest in maintaining the exemption outweighs the public interest in disclosing this information, that Members formally resolve that the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 4 of Part 1 of Schedule 12A to the Local Government Act 1972.

For decision
13 Corporate Risk Management Summary (Paragraph 4)

The Committee is asked to receive Appendix C to Report 8 – Corporate Risk Management Summary, attached marked 13, which contains exempt information.

For information

20 September 2018

Item no. Agenda Item Details Status
01 Apologies for Absence
02 Disclosable Pecuniary Interests

Members are reminded that they must not participate in the discussion or voting on any matter, in which they have a Disclosable Pecuniary Interest, and should leave the room prior to the commencement of the debate.

03 Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

 

04 Minutes

Members are asked to agree the minutes, attached marked 4, of the meeting of the Audit and Performance Management Committee, held on 19 July 2018, and that they be signed by the Chair as a correct record

AttachmentSize
PDF icon 4 - Audit and Performance Management Committee Minutes 19 July 2018255.96 KB
For decision
05 External Audit Annual Audit Letter

Members are asked to receive the External Auditor’s Annual Audit Letter, attached marked 5, which summarises the key findings of the work carried out for the year ended 31 March 2018.

AttachmentSize
PDF icon 5 - External Audit Annual Audit Letter 2017/181.44 MB
For decision
06 Annual Governance Statement Improvement Plan 2018/19

This report, attached marked 6, summarises the progress made to date against improvements contained in the Annual Governance Statement Improvement Plan 2018/19.

AttachmentSize
PDF icon 6 - Annual Governance Statement Improvement Plan 2018/19148.87 KB
For information
07 Annual Review 2017/18

This report, attached marked 7, presents the draft Annual Review (also known as the Annual Statement of Assurance) for 2017/18 and gives the Committee an opportunity to make comment on the draft, prior to its going forward to the full Fire Authority for consideration and approval.

AttachmentSize
PDF icon 7 - Annual Review 2017/18120.56 KB
For decision
08 Corporate Risk Management Summary

This report, attached marked 8, updates Members on the status of risks on the Corporate Risk Register.

AttachmentSize
PDF icon 8 - Corporate Risk Management Summary September 2018221.87 KB
For information
09 Risk Management Group Internal Audit Progress Monitoring Report

This report, attached marked 9, provides an update on the monitoring of recommendations made by Internal Audit, which is undertaken by the Risk Management Group.  It specifically covers details about the progress made against outstanding recommendations.

AttachmentSize
PDF icon 9 - Risk Management Group Internal Audit Progress Monitoring Report236.61 KB
For information
10 Performance Monitoring
10a Service Targets April to August 2018

This report, attached marked 10a, presents a summary of the Service’s performance for the period April to August 2018.

AttachmentSize
PDF icon 10 a - Service Targets April to August 2018539.39 KB
For information
10b Presentation on Service Targets

As agreed at the July 2016 meeting of the Committee, officers will give a presentation on the following 2018/19 Service Target:

Accidental dwelling fires to be reduced to not more than 198 during 2018/19.

For information
10c Wholetime and On Call (Retained Duty System) Performance Monitoring Quarter 1 (April to June 2018) and July 2018

This report, attached marked 10c, provides information regarding the ongoing performance and management in terms of the availability of wholetime and On Call (Retained Duty System) appliances in Shropshire.

 

AttachmentSize
PDF icon 10c - Wholetime and Oncall (Retained Duty System) Performance Monitoring Quarter 1 (April to June 2018) and July 2018247.17 KB
For information
11 Exclusion of Press and Public

Members have a discretion to exclude the press and public from meetings of the Fire Authority in defined circumstances.  In view of the nature of business to be transacted, it is recommended that under Section 100(A)(4) of the Local Government Act 1972, having been satisfied in all the circumstances of the case that the public interest in maintaining the exemption outweighs the public interest in disclosing this information, that Members formally resolve that the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in Paragraph 4 of Part 1 of Schedule 12A to the Local Government Act 1972.

For decision
12 Corporate Risk Management Summary (Paragraph 4)

The Committee is asked to receive Appendix C to report 10 – Corporate Risk Management Summary, attached marked 12, which contains exempt information.

For information

19 July 2018

Item no. Agenda Item Details Status
01 Apologies for Absence
02 Disclosable Pecuniary Interests

Members are reminded that they must not participate in the discussion of, or voting on, any matter, in which they have a Disclosable Pecuniary Interest, and should leave the room prior to the commencement of the debate.

03 Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

04 Minutes

Members are asked to agree the minutes, attached marked 4, of the Audit and Performance Management Committee meeting, held on 25 April 2018, and that they be signed by the Chair as a correct record.

AttachmentSize
PDF icon 4 - Audit and Performance Management Committee Minutes 25 April 2018332.66 KB
For decision
05 Committee Constitution and Training

This report, attached marked 5, brings the latest version of the Committee's constitution to the notice of its Members.  It also asks Members to consider what training they wish to receive in order to fulfil their role on the Committee effectively.

AttachmentSize
PDF icon 5 - Committee Constitution and Training284 KB
For decision
06 Statement of Accounts 2017/18

This report, attached marked 6, presents the completed Statement of Accounts for 2017/18 to the Committee for consideration and approval.

As the Statement is in excess of 80 pages, a hard copy has not been included with the meeting papers but can be accessed via the following link:

https://www.shropshirefire.gov.uk/meeting/19-july-2018

A paper copy will be made available upon request.

 

AttachmentSize
PDF icon 6 - Statement of Accounts 2017/18121.01 KB
PDF icon 6 - Appendix A Statement of Accounts 2017/181.47 MB
PDF icon 6 - Appendix B Statement of Accounts 2017/18 Balance Sheet Movements300.22 KB
For decision
07 Annual Governance Statement 2017/18 and Improvement Plan 2018/19

This report, attached marked 7, sets out the draft Annual Goverance Statement (AGS) for 2017/18 and AGS Improvement Plan 2018/19 to be included in the Fire Authority's Statement of Accounts.  It also details progress on the 2017/18 Improvement Plan.

AttachmentSize
PDF icon 7 - Annual Governance Statement 2017/18 and Improvement Plan 2018/19617.56 KB
For decision
08 External Audit
08a Audit Findings

External Auditor Mr Jones will attend to present the Audit Findings for the year ended 31 March 2018, attached marked 8a,

The Chair of the Audit and Performance Management Committee, Chief Fire Officer and Treasurer (in accordance with the authority delegated to them by the Fire Authority at its meeting on 13 February 2012) will then sign the Letter of Representation for the year ended 31 March 2018, as required by External Audit.

AttachmentSize
PDF icon 8a - Audit Findings1.56 MB
For decision
08b Audit Fee Letter 2018/19

The External Audit Fee Letter 2018/19, attached marked 8b, sets out details of the 2018/19 audit fee for the Authority, along with the scope and timing of External Audit's work and details of their team.

 

AttachmentSize
PDF icon 8b - Audit Fee Letter 2018/191.42 MB
For information
09 Corporate Risk Management Summary

This report, attached marked 9, updates Members on the status of risks on the Corporate Risk Register.

AttachmentSize
PDF icon 9 - Corporate Risk Managment Summary July 2018221.83 KB
For information
10 Internal Audit Annual Audit Report

This report, attached marked 10, provides members with details of the work undertaken by Internal Audit for the year ended 31 March 2018.  It reports on progress against the annual audit plan and also provides the Head of Audit's opinion on the overall adequacy and effectiveness of the organisation's governance, risk management and control processes.

AttachmentSize
PDF icon 10 - Internal Audit Annual Audit Report2.01 MB
For information
10a Updated Internal Audit Plan 2018/19

This report, attached marked 10a, recommends that the Fire Authority approve a revised programme of audit work for 2018/19 as set out in the report to reflect the major system changes being undertaken.

AttachmentSize
PDF icon 10a - Updated Internal Audit Plan 2018/19319.87 KB
For decision
11 Benefits of Service Transformation 2012-18

This report, attached marked 11, updates Members on Service Transformation Programme benefits to date.

AttachmentSize
PDF icon 11 - Benefits of Service Transformation 2012-181.41 MB
For information
12 Summary of Compliments and Complaints 2015/16 to 2017/18

This report, attached marked 12, advises Members of summary details regarding the compliments and complaints received during 2017/18, with comparisons to 2016/17 and 2015/16.

AttachmentSize
PDF icon 12 - Summary of Compliments and Complaints 2015/16 to 2017/18407.39 KB
For information
13 Performance Monitoring
13a Service Targets April to June 2018

This report, attached marked 13a, presents a summary of the Service's performance from April to June 2018.

AttachmentSize
PDF icon 13a - Service Targets April to June 2018465.44 KB
For information
13b Service Targets Presentations

Officers will give a presentation on the following 2018/19 Service Target:

The first fire engine will arrive at an emergency incident with at least 4 firefighters within 15 minutes on 89% of occasions.

For information
13c Wholetime and Retained Duty System Performance Monitoring April to June 2018

This report, attached marked 13c, provides information regarding the ongoing performance and managment in terms of availability of wholetime and Retained Duty System appliances in Shropshire.

AttachmentSize
PDF icon 13c - Wholetime and Retained Duty System Performance Monitoring April to June 2018205.51 KB
For information
14 Exclusion of Press and Public

Members have a discretion to exclude the press and public from meetings of the Fire Authority in defined circumstances.  In view of the nature of business to be transacted, it is recommended that under Section 100(A)(4) of the Local Government Act 1972, having been satisfied in all the circumstances of the case that the public interest in maintaining the exemption outweighs the public interest in disclosing this information, that Members formally resolve that the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 4 of Part 1 of Schedule 12A to the Local Government Act 1972.

For decision
15 Corporate Risk Management Summary (Paragraph 4)

The Committee is asked to receive Appendix C to Report 9 - Corporate Risk Management Summary, attached marked 15, which contains exempt information.

For information

25 April 2018

Item no. Agenda Item Details Status
01 Apologies for Absence
02 Disclosable Pecuniary Interests

Members are reminded that they must not participate in the discussion or voting on any matter, in which they have a Disclosable Pecuniary Interest, and should leave the room prior to the commencement of the debate.

03 Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

04 Minutes

Members are asked to agree the minutes, attached marked 4, of the Audit and Performance Management Committee meeting, held on 7 December 2017, and that they be signed by the Chair as a correct record.

AttachmentSize
PDF icon 4 - Audit and Performance Management Committee Minutes 7 December 2017284.52 KB
For decision
05 Code of Corporate Governance 2017/18

This report, attached marked 5, gives the Committee an opportunity to make comment on the draft Code of Corporate Governance 2017/18, prior to it going forward to the full Fire Authority for consideration and formal adoption.

AttachmentSize
PDF icon 5 - Code of Corporate Governance 2017/18877.51 KB
For decision
06 External Audit
06a The Audit Plan

This paper, attached marked 6a, sets out an overview of the planned scope and timing of the external audit, as required by International Standard on Auditing (UK & Ireland) 260.

AttachmentSize
PDF icon 6a - Shropshire and Wrekin Fire and Rescue Authority Audit Plan 2017/181.45 MB
For information
06b Informing the Audit Risk Assessment

This report, attached marked 6b, contributes towards the effective two-way communication between external auditors and the Audit and Performance Management Committee, as 'those charged with governance'. The report covers some important areas of the auditor risk assessment, where external audit are required to make inquiries of the Committee under auditing standards.

 

AttachmentSize
PDF icon 6b - Informing the Audit Risk Assessment Shropshire and Wrekin Fire and Rescue Authority 2017/181.38 MB
For information
07 Statement of Accounts 2017/18 Review of Accounting Policies

This report, attached marked 7, presents the accounting policies to be used in the production of the Fire Authority’s Statement of Accounts 2017/18, for consideration and approval.

AttachmentSize
PDF icon 7 - Statement of Accounts 2017/18 Review of Accounting Policies521.74 KB
For decision
08 Annual Governance Statement 2017/18 Improvement Plan

This report, attached marked 8, summarises the progress made to date against the improvements contained in the Annual Governance Statement Improvement Plan 2017/18.

AttachmentSize
PDF icon 8 - Annual Governance Statement 2017/18 Improvement Plan315.73 KB
For information
09 Corporate Risk Management Summary

This report, attached marked 9, updates Members on the status of risks on the Corporate Risk Register.

AttachmentSize
PDF icon 9 - Corporate Risk Management Summary226.76 KB
For information
10 Risk Management Group Internal Audit Progress Monitoring Report

This report, attached marked 10, provides an update on the monitoring of recommendations made by Internal Audit, which is undertaken by the Risk Management Group.  It specifically covers details about the progress made against outstanding recommendations.

 

AttachmentSize
PDF icon 10 - Risk Management Group Internal Audit Progress Monitoring Report233.03 KB
For information
11 Review of Anti-Fraud, Bribery and Corruption Strategy

This report, attached marked 11, requests the Committee to recommend that the Fire Authority re-affirm the Anti-Fraud, Bribery and Corruption Strategy, following the annual review conducted by officers.

AttachmentSize
PDF icon 11 - Review of Anti-Fraud, Bribery and Corruption Strategy 408.58 KB
For decision
12 Performance Monitoring
12a Summary of Annual Performance against Service Targets

This report, attached marked 12a, summarises performance against the Service Targets over the last year, the learning that has come out of the last year’s efforts to meet those targets and the plans for how the Service intends to meet the increasingly challenging targets going forward to 2020.  It also includes national comparator graphs to assist in this work.

AttachmentSize
PDF icon 12a - Summary of Annual Performance against Service Targets598.23 KB
For information
12b Wholetime and Retained Duty System Performance Monitoring November 2017 to February 2018

This report, attached marked 12b, provides information regarding the ongoing performance and management in terms of the availability of wholetime and Retained Duty System appliances in Shropshire.

AttachmentSize
PDF icon 12b - Wholetime and Retained Duty System Performance Monitoring November 2017 to February 2018549.96 KB
For information
13 Exclusion of Press and Public

Members have a discretion to exclude the press and public from meetings of the Fire Authority in defined circumstances.  In view of the nature of business to be transacted, it is recommended that under Section 100(A)(4) of the Local Government Act 1972, having been satisfied in all the circumstances of the case that the public interest in maintaining the exemption outweighs the public interest in disclosing this information, that Members formally resolve that the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 4 of Part 1 of Schedule 12A to the Local Government Act 1972.

 

For decision
14 Corporate Risk Management Summary (Paragraph 4)

The Committee is asked to receive Appendix C to Report 9 – Corporate Risk Management Summary, attached marked 14, which contains exempt information.

7 December 2017

Item no. Agenda Item Details Status
01 Apologies for Absence
02 Disclosable Pecuniary Interests

Members are reminded that they must not participate in the discussion of, or voting on any matter, in which they have a Disclosable Pecuniary Interest, and should leave the room prior to the commencement of the debate.

03 Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

04 Minutes

Members are asked to agree the minutes, attached marked 4, of the meeting of the Audit and Performance Management Committee, held on 14 September 2017, and that they be signed by the Chair as a correct record.

AttachmentSize
PDF icon 4 - Audit and Performance Management Committee 14 September 2017191.1 KB
For decision
05 Audit and Performance Management Committee Work Plan 2018/19

This report, attached marked 5, puts forward a 2018/19 Work Plan for the Audit and Performance Management Committee for consideration and approval by Members.  The report also reviews implementation of the activities listed in last year's Work Plan.

AttachmentSize
PDF icon 5 - Audit and Performance Management Committee Work Plan 2018/19286.45 KB
For decision
06 External Audit Annual Audit Letter

Members are asked to receive the External Auditor's Annual Audit Letter, attached marked 6, which summarises the key findings of the work carried out for the year ended 31 March 2017.

AttachmentSize
PDF icon 6 - External Audit Annual Audit Letter1.31 MB
For information
07 Internal Audit Plan from 2018/19

This report, attached marked 7, recommends that the Fire Authority approve the programme of audit work for the financial year 2018/19 as set out in the report.

AttachmentSize
PDF icon 7 - Internal Audit Plan from 2018/19403.68 KB
For decision
08 Corporate Risk Management Summary

This report, attached marked 8, updates Members on the status of risks on the Corporate Risk Register.

AttachmentSize
PDF icon 8 - Corporate Risk Management Summary268.17 KB
For information
09 Annual Governance Statement 2017/18 Improvement Plan

This report, attached marked 9, summarises the progress made to date against the improvements contained in the Annual Governance Statement Improvement Plan 2017/18.

AttachmentSize
PDF icon 9 - Annual Governance Statement 2017/18 Improvement Plan240.3 KB
For information
10 Performance Monitoring
10a Service Targets April to October 2017

This report, attached marked 10a, presents a summary of the Service's performance for the period April to October 2017.

AttachmentSize
PDF icon 10a - Service Targets April to October 2017221.27 KB
For information
10b Presentation on Service Targets

The Group Manager Prevention will give a presentation on the outcome of the Prevention Strategy Review.

For information
10c Wholetime and Retained Duty System Performance Monitoring April to October 2017

This report, attached marked 10c, provides information regarding the ongoing performance and management in terms of the availability of wholetime and Retained Duty System appliances in Shropshire.

AttachmentSize
PDF icon 10c - Wholetime and Retained Duty System Performance Monitoring April to October 2017294.37 KB
For information
11 Exclusion of Press and Public

Members have a discretion to exclude the press and public from meetings of the Fire Authority in defined circumstances.  In view of the nature of business to be transacted, it is recommended that under Section 100(A)(4) of the Local Government Act 1972, having been satisfied in all the circumstances of the case that the public interest in maintaining the exemption outweighs the public interest in disclosing this information, that Members formally resolve that the press and public be excluded from the meeting for the following item of  business on the grounds that it involves the likely disclosure of exempt information  as defined in paragraph 4 of Part 1 of Schedule 12A to the Local Government Act 1972.

For decision
12 Corporate Risk Management Summary (Paragraph 4)

The Committee is asked to receive Appendix C to Report 8 - Corporate Risk Management Summary, attached marked 12, which contains exempt information.

For information

14 September 2017

Item no. Agenda Item Details Status
01 Apologies for Absence
02 Disclosable Pecuniary Interests

Members are reminded that they must not participate in the discussion of, or voting on any matter, in which they have a Disclosable Pecuniary Interest, and should leave the room prior to the commencement of the debate.

03 Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

04 Minutes

Members are asked to agree the minutes, attached marked 4, of the meeting of the Audit and Performance Management Committee, held on 19 July 2017, and that they be signed by the Chair as a correct record.

AttachmentSize
PDF icon 4 - Audit and Performance Management Committee Minutes 19 July 2017224.06 KB
For decision
05 Statement of Accounts 2016/17

This report, attached marked 5, presents the completed Statement of Accounts for 2016/17 to the Committee for consideration and approval.

As the Statement is in excess of 80 pages a hard copy has not been included with the meeting papers but can be accessed on the Fire Authority’s website via the following link:

https://www.shropshirefire.gov.uk/meeting/14-september-2017

AttachmentSize
PDF icon 5 - Statement of Accounts 2016/1785.56 KB
PDF icon 5 - Appendix A Statement of Accounts 2016/17 1.17 MB
PDF icon 5 - Appendix B Balance Sheet Movements 2016/17221.5 KB
For decision
06 Annual Governance Statement 2017/18 Improvement Plan

This report, attached marked 6, summarises the progress made to date against the improvements contained in the Annual Governance Statement Improvement Plan 2017/18.

AttachmentSize
PDF icon 6 - Annual Governance Statement 2017/18 Improvement Plan228.04 KB
For information
07 Audit Findings

External Auditor Mr Stocks will attend to present the Audit Findings for the year ended 31 March 2017, attached marked 7. 

The Chair of the Audit and Performance Management Committee,

Chief Fire Officer and Treasurer (in accordance with the authority delegated to them by the Fire Authority at its meeting on 13 February 2012) will then sign the Letter of Representation for the year ended 31 March 2017, as required by External Audit.

AttachmentSize
PDF icon 7 - Audit Findings Report 2016/171.43 MB
For decision
08 Review of Whistleblowing Policy

This report, attached marked 8, requests the Committee to recommend that the Fire Authority approve the Whistleblowing Policy (attached as an appendix), following the annual review conducted by officers.

AttachmentSize
PDF icon 8 - Review of Whistleblowing Policy263.99 KB
For decision
09 Annual Review 2016/17

This report, attached marked 9, presents the draft Annual Review (also known as the Annual Statement of Assurance) for 2016/17 and gives the Committee an opportunity to make comment on the draft, prior to its going forward to the full Fire Authority for consideration and approval.

AttachmentSize
PDF icon 9 - Annual Review 2016/1786.18 KB
For decision
10 Corporate Risk Management Summary

This report, attached marked 10, updates Members on the status of risks on the Corporate Risk Register.

AttachmentSize
PDF icon 10 - Corporate Risk Management Summary272.69 KB
For information
11 Performance Monitoring
11a Service Targets April to August 2017

This report, to follow marked 11a, presents a summary of the Service's performance for the period April to September 2017.

AttachmentSize
PDF icon 11a - Service Targets April to August 2017289.59 KB
For information
11b Service Targets Presentation

As agreed at the July 2016 meeting of the Committee, officers will give a presentation on the following 2017/18 Service Target:

The first fire engine will arrive at an emergency incident with at least 4 firefighters within 15 minutes on 89% of occassions.

For information
11c Wholetime and Retained Duty System Performance Monitoring April to August 2017

This report, to follow marked 11c, provides information regarding the ongoing performance and management in terms of the availability of wholetime and Retained Duty System appliances in Shropshire.

AttachmentSize
PDF icon 11c - Wholetime and Retained Duty System Performance Monitoring April to August 2017319.63 KB
For information
12 Exclusion of Press and Public

Members have a discretion to exclude the press and public from meetings of the Fire Authority in defined circumstances.  In view of the nature of business to be transacted, it is recommended that under Section 100(A)(4) of the Local Government Act 1972, having been satisfied in all the circumstances of the case that the public interest in maintaining the exemption outweighs the public interest in disclosing this information, that Members formally resolve that the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraphs 3 and 4 of Part 1 of Schedule 12A to the Local Government Act 1972.

For decision
13 Corporate Risk Management Summary (Paragraph 4)

The Committee is asked to receive Appendix C to report 10 - Corporate Risk Management Summary, which contains exempt information.

For information
14 Shropshire Fire Risk Management Services Ltd. Performance Update (Paragraph 3)

This report provides information on the performance of the Fire Authority controlled company, Shropshire Fire Risk Management Services Ltd.

For information

19 July 2017

Item no. Agenda Item Details Status
01 Apologies for Absence
02 Disclosable Pecuniary Interests

Members are reminded that they must not participate in the discussion of, or voting on, any matter, in which they have a Disclosable Pecuniary Interest, and should leave the room prior to the commencement of the debate.

03 Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

04 Minutes

Members are asked to agree the minutes, attached marked 4, of the Audit and Performance Management Committee meeting, held on 26 April 2017, and that they be signed by the Chair as a correct record.

AttachmentSize
PDF icon 4 - Audit and Performance Management Committee Minutes 26 April 2017234.43 KB
For decision
05 Committee Constitution and Training

This report, attached marked 5, brings the latest version of the Committee's constitution to the notice of its Members.  It also asks Members to consider what training they wish to receive in order to fulfil their role on the Committee effectively.

AttachmentSize
PDF icon 5 - Committee Constitution and Training232.64 KB
For decision
06 External Audit
06a Audit Fee Letter 2017/18

The External Audit Fee Letter 2017/18, attached marked 6a, sets out details of the 2017/18 audit fee for the Authority, along with the scope and timing of External Audit’s work and details of their team.

AttachmentSize
PDF icon 6a - Audit Fee Letter 2017/18220.45 KB
For information
06b Audit Committee Update for Year ended 31 March 2017

This paper, attached marked 6b, reports on Grant Thornton’s progress in delivering their responsibilities as external auditors. 

AttachmentSize
PDF icon 6b - Audit Committee Update for Year ended 31 March 201711.94 MB
For information
07 Statement of Accounts 2016/17

This report, attached marked 7, presents the unaudited Statement of Accounts to the Committee, for discussion prior to presentation of the final, audited Statement at the September meeting of the Committee.

As the Statement is over 80 pages long, a hard copy has not been provided but it can be accessed on the Service’s website via the following link:

https://www.shropshirefire.gov.uk/meeting/19-july-2017

A paper copy will be made available upon request.

AttachmentSize
PDF icon 7 - Statement of Accounts 2016/17122.92 KB
PDF icon 7 - Appendix Draft Statement of Accounts 2016/171.14 MB
For information
08 Annual Governance Statement 2016/17 and Improvement Plan 2017/18

This report, attached marked 8, sets out the draft Annual Governance Statement (AGS) for 2016/17 and AGS Improvement Plan 2017/18 to be included in the Fire Authority’s Statement of Accounts.  It also details progress on the 2016/17 Improvement Plan.

AttachmentSize
PDF icon 8 - Annual Governance Statement 2016/17 and Improvement Plan 2017/18462.41 KB
For decision
09 Corporate Risk Management Summary

This report, attached marked 9, updates Members on the status of risks on the Corporate Risk Register.

AttachmentSize
PDF icon 9 - Corporate Risk Management Summary261.86 KB
For information
10 Internal Audit Annual Audit Report

This report, attached marked 10, provides members with details of the work undertaken by Internal Audit for the year ended 31 March 2017.  It reports on progress against the annual audit plan and also provides the Head of Audit’s opinion on the overall adequacy and effectiveness of the organisation’s governance, risk management, and control processes.

AttachmentSize
PDF icon 10 - Internal Audit Annual Audit Report335.07 KB
For information
11 Risk Management Group Internal Audit Progress Monitoring Report

This report, attached marked 11, provides an update on the monitoring of recommendations made by Internal Audit, which is undertaken by the Risk Management Group.  It specifically covers details about the progress made against outstanding recommendations.

AttachmentSize
PDF icon 11 - Risk Management Group Internal Audit Progress Monitoring Report176.69 KB
For information
12 Summary of Compliments and Complaints 2014/15 to 2016/17

This report, attached marked 12, advises Members of summary details regarding the compliments and complaints received during 2016/17, with comparisons to 2014/15 and 2015/16.

AttachmentSize
PDF icon 12 - Summary of Compliments and Complaints 2014/15 to 2016/17366.36 KB
For information
13 Performance
13a Service Targets April to June 2017

This report, attached marked 13a, presents a summary of the Service's performance from April to June 2017.

AttachmentSize
PDF icon 13a - Service Targets April to June 2017296.61 KB
For information
13b Service Targets Presentation

Officers will give a presentation on the following 2017/18 Service Target:

Fire and heat damage emanating from accidental fires in domestic dwellings and regulated business will be confined to the room of origin on not less than 89% of occasions during 2017/18

For information
13c Wholetime and Retained Duty System Performance Monitoring April to June 2017

This report, attached marked 13c, provides information regarding the ongoing performance and management in terms of availability of wholetime and Retained Duty System appliances in Shropshire.

 

AttachmentSize
PDF icon 13c - Wholetime and Retained Duty System Performance Monitoring April to June 2017257.7 KB
For information
14 Exclusion of Press and Public

Members have a discretion to exclude the press and public from meetings of the Fire Authority in defined circumstances.  In view of the nature of business to be transacted, it is recommended that under Section 100(A)(4) of the Local Government Act 1972, having been satisfied in all the circumstances of the case that the public interest in maintaining the exemption outweighs the public interest in disclosing this information, that Members formally resolve that the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972.

For decision
15 Shropshire Fire Risk Management Services Ltd Performance Update (Paragraph 3)

This report, attached marked 15, provides information on the performance of the Fire Authority controlled company, Shropshire Fire Risk Management Services Ltd.

For information

26 April 2017

Item no. Agenda Item Details Status
01 Apologies for Absence
02 Disclosable Pecuniary Interests

Members are reminded that they must not participate in the discussion or voting on any matter, in which they have a Disclosable Pecuniary Interest, and should leave the room prior to the commencement of the debate.

03 Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

04 Minutes

Members are asked to agree the minutes, attached marked 4, of the Audit and Performance Management Committee meeting, held on 8 December 2016, and that they be signed by the Chair as a correct record.

AttachmentSize
PDF icon 4 - Audit and Performance Management Committee Minutes 8 December 2016208.31 KB
For decision
05 Review of Committee Terms of Reference

This report, attached marked 5, proposes some minor amendments to the Terms of Reference of the Audit and Performance Management Committee for consideration and recommendation to the Fire Authority, following the annual review conducted by officers.

AttachmentSize
PDF icon 5 - Reveiw of Committee Terms of Reference232.79 KB
For decision
06 Review of Member Role Descriptions

This report, attached marked 6, asks Members to review the Role Descriptions for the Chair and Vice-Chair of the Audit and Performance Management Committee and Member Champion for Risk Management and Audit.

 

AttachmentSize
PDF icon 6 - Review of Member Role Descriptions365.76 KB
For decision
07 Code of Corporate Governance 2016/17

This report, attached marked 7, gives the Committee an opportunity to make comment on the draft Code of Corporate Governance 2016/17, prior to its going forward to the full Fire Authority for consideration and formal adoption.

AttachmentSize
PDF icon 7 - Code of Corporate Governance 2016/17869.33 KB
For decision
08 External Audit
08a The Audit Plan

This paper, attached marked 8a, sets out an overview of the planned scope and timing of the external audit, as required by International Standard on Auditing (UK & Ireland) 260.

AttachmentSize
PDF icon 8a - The Audit Plan1.92 MB
For information
08b Informing the Audit Risk Assessment

This report, attached marked 8b, contributes towards the effective two-way communication between external auditors and the Audit and Performance Management Committee, as 'those charged with governance'.  The report covers some important areas of the auditor risk assessment, where external audit are required to make inquiries of the Committee under auditing standards.

AttachmentSize
PDF icon 8b - Informing the Audit Risk Assessment1.32 MB
For information
09 Internal Audit Quality Assurance Improvement Programme External Assessment

This report, attached marked 9, informs the Committee of the outcomes of the external assessment of Shropshire Council’s Internal Audit Service compliance with the Public Sector Internal Audit Standards.

AttachmentSize
PDF icon 9 - Internal Audit Quality Assurance Improvement Programme External Assessment1.13 MB
For information
10 Statement of Accounts 2016/17 Review of Accounting Policies

This report, attached marked 10, presents the accounting policies to be used in the production of the Fire Authority’s Statement of Accounts 2016/17, for consideration and approval.

AttachmentSize
PDF icon 10 - Statement of Accounts 2016/17 Review of Accounting Policies606.06 KB
For decision
11 Annual Governance Statement 2016/17 Improvement Plan

This report, attached marked 11, summarises the progress made to date against the improvements contained in the Annual Governance Statement Improvement Plan 2016/17.

AttachmentSize
PDF icon 11 - Annual Governance Statement 2016/17 Improvement Plan215.31 KB
For information
12 Review of Anti-Fraud, Bribery and Corruption Strategy

This report, attached marked 12, requests the Committee to recommend that the Fire Authority re-affirm the Anti-Fraud, Bribery and Corruption Strategy, following the annual review conducted by officers.

AttachmentSize
PDF icon 12 - Reveiw of Anti-Fraud, Bribery and Corruption Strategy337.9 KB
For decision
13 Corporate Risk Management Summary

This report, attached marked 13, updates Members on the status of risks on the Corporate Risk Register.

 

AttachmentSize
PDF icon 13 - Corporate Risk Management Summary309.04 KB
For information
14 Service Transformation Programme

Officers will give a presentation on the benefits emanating from the Service Transformation Programme.

 

For information
15 Performance Monitoring
15a Service Targets April 2016 to March 2017

This report, attached marked 15a, presents a summary of the Service’s performance from April 2016 to March 2017.

AttachmentSize
PDF icon 15a - Service Targets April 2016 to March 2017319.99 KB
For information
15b Service Targets 2017/18

This report, attached marked 15b, presents the agreed Service Targets for 2017/18.

AttachmentSize
PDF icon 15b - Service Targets 2017/18135.86 KB
For information
15c Wholetime and Retained Duty System Performance Monitoring October to December 2016

This report, attached marked 15c, provides information regarding the ongoing performance and management in terms of the availability of wholetime and Retained Duty System appliances in Shropshire.

AttachmentSize
PDF icon 15c - Wholetime and Retained Duty System Performance Monitoring October to December 2016613.97 KB
For information
16 Local Government Act 1972

Members have a discretion to exclude the press and public from meetings of the Fire Authority in defined circumstances.  In view of the nature of business to be transacted, it is recommended that under Section 100(A)(4) of the Local Government Act 1972, having been satisfied in all the circumstances of the case that the public interest in maintaining the exemption outweighs the public interest in disclosing this information, that Members formally resolve that the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972.

For decision
17 Shropshire Fire Risk Management Services Ltd Performance Update (Paragraph 3)

This report attached marked 17, provides a summary of activity and performance for the company since November 2016.

For information

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