Change of rota

Reference: 

963

Request detail: 

I would like to make a freedom of information request.

Does your service have a formal system that allows uniformed operational staff swap shifts. For example a firefighter who is due to work a Saturday can swap his work day with a firefighter who is rostered off?

if so, does your service record these swaps and keep a running tally of the swaps for the individuals?

What happens when one resigns or retires. Does your service have a way of dealing with any positive or negative balances for these swaps. For example the swap mentioned above what would happen if either of them then resigned or retired before the "pay back of the swap". Would the firefighter who got Saturday off have his final pay reduced because he never paid his day off back to the other firefighter? Or if the firefighter who worked the extra shift then retired or resigned. Would he receive a days pay for working the Saturday and the Firefighter that got the day off have to work a day to pay back the day off he got?

 

Response detail: 

Thank you for your Freedom of Information request. Please find below the responses to your questions.

Does your service have a formal system that allows uniformed operational staff swap shifts. For example a firefighter who is due to work a Saturday can swap his work day with a firefighter who is rostered off?

if so, does your service record these swaps and keep a running tally of the swaps for the individuals?

Yes SFRS does have a formal system that allows uniformed operational staff to swap shifts. This is via a mutual shift exchange. The policy is allowed solely at the discretion of the Service and may be withdrawn at any time without notice. Individuals will only be allowed shift exchanges at the discretion of their line managers.

Staff who arrange for a colleague to do a shift exchange for part or all of a shift must complete a FB95E giving the date of the shift exchange and where possible the return date. The form must be signed by both the applicant and the person doing the shift exchange. The completed FB95E must be forwarded immediately to Fire Control who will enter the relevant details on the rota.

A written record of each shift exchange will be recorded on the reverse of both the applicant’s and person doing the shift exchange leave cards. This record will be monitored by that person’s line manager to ensure that at no stage any individual will be more than four shift exchanges in credit or debit. Shift exchanges will be repaid within a year. This will aid compliance with the Working Time Directive (WTD).

Before approving the shift exchange, the Watch Manager must ensure that the subsequent change in personnel does not result in a skill shortage on the watch ie insufficient drivers, specialist operators etc (Competent and Development status).

Where possible, a Crew Manager would only do a shift exchange for a Crew Manager and similarly Watch Manager for a Watch Manager. However, where circumstances allow and with the approval of an AGC, then a Crew Manager may do a shift exchange for a Watch Manager and vice versa. Under these circumstances the Crew Manager must be Competent within their role and no provision for acting up will be made to accommodate any shift exchange arrangement. Approval should not be given resulting in a Watch Manager riding an appliance other than as appliance commander. A Crew Manager could also do a shift exchange for a Competent Firefighter and vice versa as long as sufficient junior officer cover exists on that station and watch.

What happens when one resigns or retires. Does your service have a way of dealing with any positive or negative balances for these swaps. For example the swap mentioned above what would happen if either of them then resigned or retired before the "pay back of the swap". Would the firefighter who got Saturday off have his final pay reduced because he never paid his day off back to the other firefighter? Or if the firefighter who worked the extra shift then retired or resigned. Would he receive a days pay for working the Saturday and the Firefighter that got the day off have to work a day to pay back the day off he got?

SFRS policy states that:  Personnel who are expected to retire will not be able to swap leave with other personnel for dates that fall after their expected retirement date. Personnel should be aware of the potential impact promotions and transfers may have on shift exchange agreements ie if a Crew Manager is promoted to Watch Manager a Firefighter will not be able to pay back a shift exchange owed.

Please note that SFRS does not hold information relating to what happens in the event that a person resigns.

Information Released: 

Yes

Received: 

Saturday, 9 November, 2019

Responded: 

Monday, 2 December, 2019

Topic: