19 July 2017

Date: 

Thursday, 20 July, 2017

Time: 

14:00

Location: 

Headquarters, Shrewsbury

Category: 

Item no. Agenda Item Details Status
01 Apologies for Absence
02 Disclosable Pecuniary Interests

Members are reminded that they must not participate in the discussion of, or voting on, any matter, in which they have a Disclosable Pecuniary Interest, and should leave the room prior to the commencement of the debate.

03 Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

04 Minutes

Members are asked to agree the minutes, attached marked 4, of the Audit and Performance Management Committee meeting, held on 26 April 2017, and that they be signed by the Chair as a correct record.

AttachmentSize
PDF icon 4 - Audit and Performance Management Committee Minutes 26 April 2017234.43 KB
For decision
05 Committee Constitution and Training

This report, attached marked 5, brings the latest version of the Committee's constitution to the notice of its Members.  It also asks Members to consider what training they wish to receive in order to fulfil their role on the Committee effectively.

AttachmentSize
PDF icon 5 - Committee Constitution and Training232.64 KB
For decision
06 External Audit
06a Audit Fee Letter 2017/18

The External Audit Fee Letter 2017/18, attached marked 6a, sets out details of the 2017/18 audit fee for the Authority, along with the scope and timing of External Audit’s work and details of their team.

AttachmentSize
PDF icon 6a - Audit Fee Letter 2017/18220.45 KB
For information
06b Audit Committee Update for Year ended 31 March 2017

This paper, attached marked 6b, reports on Grant Thornton’s progress in delivering their responsibilities as external auditors. 

AttachmentSize
PDF icon 6b - Audit Committee Update for Year ended 31 March 201711.94 MB
For information
07 Statement of Accounts 2016/17

This report, attached marked 7, presents the unaudited Statement of Accounts to the Committee, for discussion prior to presentation of the final, audited Statement at the September meeting of the Committee.

As the Statement is over 80 pages long, a hard copy has not been provided but it can be accessed on the Service’s website via the following link:

https://www.shropshirefire.gov.uk/meeting/19-july-2017

A paper copy will be made available upon request.

AttachmentSize
PDF icon 7 - Statement of Accounts 2016/17122.92 KB
PDF icon 7 - Appendix Draft Statement of Accounts 2016/171.14 MB
For information
08 Annual Governance Statement 2016/17 and Improvement Plan 2017/18

This report, attached marked 8, sets out the draft Annual Governance Statement (AGS) for 2016/17 and AGS Improvement Plan 2017/18 to be included in the Fire Authority’s Statement of Accounts.  It also details progress on the 2016/17 Improvement Plan.

AttachmentSize
PDF icon 8 - Annual Governance Statement 2016/17 and Improvement Plan 2017/18462.41 KB
For decision
09 Corporate Risk Management Summary

This report, attached marked 9, updates Members on the status of risks on the Corporate Risk Register.

AttachmentSize
PDF icon 9 - Corporate Risk Management Summary261.86 KB
For information
10 Internal Audit Annual Audit Report

This report, attached marked 10, provides members with details of the work undertaken by Internal Audit for the year ended 31 March 2017.  It reports on progress against the annual audit plan and also provides the Head of Audit’s opinion on the overall adequacy and effectiveness of the organisation’s governance, risk management, and control processes.

AttachmentSize
PDF icon 10 - Internal Audit Annual Audit Report335.07 KB
For information
11 Risk Management Group Internal Audit Progress Monitoring Report

This report, attached marked 11, provides an update on the monitoring of recommendations made by Internal Audit, which is undertaken by the Risk Management Group.  It specifically covers details about the progress made against outstanding recommendations.

AttachmentSize
PDF icon 11 - Risk Management Group Internal Audit Progress Monitoring Report176.69 KB
For information
12 Summary of Compliments and Complaints 2014/15 to 2016/17

This report, attached marked 12, advises Members of summary details regarding the compliments and complaints received during 2016/17, with comparisons to 2014/15 and 2015/16.

AttachmentSize
PDF icon 12 - Summary of Compliments and Complaints 2014/15 to 2016/17366.36 KB
For information
13 Performance
13a Service Targets April to June 2017

This report, attached marked 13a, presents a summary of the Service's performance from April to June 2017.

AttachmentSize
PDF icon 13a - Service Targets April to June 2017296.61 KB
For information
13b Service Targets Presentation

Officers will give a presentation on the following 2017/18 Service Target:

Fire and heat damage emanating from accidental fires in domestic dwellings and regulated business will be confined to the room of origin on not less than 89% of occasions during 2017/18

For information
13c Wholetime and Retained Duty System Performance Monitoring April to June 2017

This report, attached marked 13c, provides information regarding the ongoing performance and management in terms of availability of wholetime and Retained Duty System appliances in Shropshire.

 

AttachmentSize
PDF icon 13c - Wholetime and Retained Duty System Performance Monitoring April to June 2017257.7 KB
For information
14 Exclusion of Press and Public

Members have a discretion to exclude the press and public from meetings of the Fire Authority in defined circumstances.  In view of the nature of business to be transacted, it is recommended that under Section 100(A)(4) of the Local Government Act 1972, having been satisfied in all the circumstances of the case that the public interest in maintaining the exemption outweighs the public interest in disclosing this information, that Members formally resolve that the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972.

For decision
15 Shropshire Fire Risk Management Services Ltd Performance Update (Paragraph 3)

This report, attached marked 15, provides information on the performance of the Fire Authority controlled company, Shropshire Fire Risk Management Services Ltd.

For information