6 November 2014

Submitted by Anonymous on Fri, 17/01/2014 - 14:34

Item no. Agenda Item Details Status

01 Apologies for Absence

02

Disclosable Pecuniary Interests

Members are reminded that they must not participate in the discussion of or voting on any matter, in which they have a Disclosable Pecuniary Interest, and should leave the room prior to the commencement of the debate.

03

Non-Exempt Minutes

Members are asked to agree the non-exempt minutes of the meeting of the Audit and Performance Management Committee, held on 11 September 2014, attached marked 3, and that they are signed as a correct record.

Attachment	Size
3 - Non Exempt Minutes 11 September 2014	243.13 KB

For decision

04

Public Questions

Members are asked to recieve any questions, statements or petitions, of which notice has been received, from members of the public.

05

Annual Audit Letter

Members are asked to receive the External Auditor's Annual Audit Letter, attached marked 5, which summarises the key findings of the work carried out for the year ended 31 March 2014.

Attachment	Size
5 - Annual Audit Letter 2013/14	996.76 KB

For information

06

Annual Governance Statement 2014/15 Improvement Plan

This report, attached marked 6, summarises the progress made to date against the improvements contained in the Annual Governance Statement Improvement Plan 2014/15.

Attachment	Size
6 - Annual Governance Statement 2014/15 Improvement Plan	129.15 KB

For information

07 Performance Monitoring

07a

Public Value Performance Measures April to October 2014

This report, attached marked 7a, presents a summary of the Service's performance for the period April to October 2014.

Attachment	Size
7a - Public Value Performance Measures April to October 2014	170.46 KB

For information

07b

Wholetime and Retained Duty System Performance Monitoring July to September 2014

This report, attached marked 7b, provides information regarding the ongoing performance and management in terms of the availability of wholetime and Retained Duty System appliances in Shropshire.

Attachment	Size
7b - Wholetime and Retained Duty System Performance Monitoring July to September 2014	457.47 KB

For information

08

Shropshire Fire Risk Management Services Ltd Performance Monitoring

This report, attached marked 8, provides information on the performance of the Fire Authority controlled company, Shropshire Fire Risk Management Services Ltd. Please note that the appendices to this report contain exempt information and will, therefore, be considered in closed session at item 11.

Attachment	Size
8 - Shropshire Fire Risk Management Services Ltd Performance Reporting	86.45 KB

For information

09

Local Government Act 1972

Members are asked to consider a resolution under section 100A (4) of the Local Government Act 1972 that the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information, as defined by the provisions of Part I of Schedule 12(A) to the Act, by virtue of Paragraph 3.

For decision

10

Exempt Minutes (Paragraph 3)

Members are asked to agree the exempt minutes of the meeting of the Audit and Performance Management Committee, held on 11 September 2014, attache marked 10, and that they are signed as a correct record.

For decision

11

Shropshire Fire Risk Management Services Ltd Performance Reporting (Paragraph 3)

The Committee is asked to receive the following appendices to report 8, which contain exempt information:

11a - Financial Statements 1 April to 15 October 2014

11b - Performance Information and Commentary

For information

11 September 2014

Submitted by Anonymous on Fri, 17/01/2014 - 14:33

Item no. Agenda Item Details Status

01 Apologies for Absence

02

Disclosable Pecuniary Interests

Members are reminded that they must not participate in the discussion or voting on any matter, in which they have a Disclosable Pecuniary Interest, and should leave the room prior to the commencement of the debate.

03

Minutes

Members are asked to agree the minutes of the meeting of the Audit and Performance Management Committee, held on 12 June 2014, attached marked 3, and that they are signed as a correct record.

Attachment	Size
03 - Audit and Performance Management Committee Minutes 12 June 2014	148.39 KB

For decision

04

Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

05

Committee Constitution and Training

This report, attached marked 5, brings the latest version of the Committee’s constitution to the notice of its Members. It also brings Members up-to-date on training issues and asks them to consider what should be the subject of the next training session.

Attachment	Size
5 - Committee Constitution and Training	226.43 KB

For decision

06

Statement of Accounts 2013/14

This report, attached marked 6, presents the completed Statement of Accounts for 2013/14 to the Committee for consideration and approval.

As the Statement is in excess of 80 pages a hard copy has not been included with the meeting papers but can be accessed on the Fire Authority’s website via the following link:

https://www.shropshirefire.gov.uk/meeting/11-september-2014

Attachment	Size
6 - Statement of Accounts 2013-14	141.53 KB
6 - Appendix A Statement of Accounts 2013/14	1.27 MB
6 - Balance Sheet Movements	242.85 KB

For decision

07

Audit Findings 2013/14

External Auditor Mr Patterson will attend to present the Audit Findings on the audit for the year ended 31 March 2014, attached marked 7.

The Chair of the Audit and Performance Management Committee, Chief Fire Officer and Treasurer (in accordance with the authority delegated to them by the Fire Authority at its meeting on 13 February 2012) will then sign the Letter of Representation for the year ended 31 March 2014, as required by External Audit.

Attachment	Size
7 - Audit Findings 2013/14	1.12 MB

For decision

08

Annual Governance Statement 2013/14 and Improvement Plan 2014/15

The purpose of this report, attached marked 8, is twofold: it sets out the draft Annual Governance Statement (AGS) for 2013/14 and AGS Improvement Plan 2014/15 to be included in the Fire Authority’s Statement of Accounts; and it also details progress on the 2013/14 Improvement Plan.

Attachment	Size
8 - Annual Governance Statement 2013/14 and Improvement Plan 2014/15	318.11 KB

For decision

09

Code of Corporate Governance 2014/15

This report, attached marked 9, gives the Committee an opportunity to make comment on the draft Code of Corporate Governance 2014/15, prior to its going forward to the full Fire Authority for consideration and formal adoption.

Attachment	Size
9 - Code of Corporate Governance 2014/15	809.65 KB

For decision

10

Internal Audit Report Corporate Governance 2014/15

The Internal Audit Report on Corporate Governance 2014/15 is attached, marked 10.

Attachment	Size
10 - Internal Audit Report Corporate Governance 2014/15	1004.53 KB

For information

11

Risk Management Group Internal Audit Progress Monitoring Report

This report, attached marked 11, provides an update on the monitoring of recommendations made by Internal Audit, which is undertaken by the Risk Management Group. It specifically covers details about the progress made against outstanding recommendations.

Attachment	Size
11 - Risk Management Group Internal Audit Progress Monitoring Report	174.9 KB

For information

12

Draft Annual Report 2013/14

This report, attached marked 12, presents the draft Annual Report (also known as the Annual Statement of Assurance) for 2013/14 and gives the Committee an opportunity to make comment on the draft, prior to its going forward to the full Fire Authority.

Attachment	Size
12 - Draft Annual Report 2013/14	2.59 MB

For decision

13

Rescue Tender Performance Update

This report, attached marked 13, provides Members with an update on the impact to the public of Shropshire of changing the crewing of the rescue tender at Wellington Fire and Rescue Station from “primary” to “switch” crewed.

Attachment	Size
13 - Rescue Tender Performance Update	122.97 KB

For information

14 Performance Monitoring

14a

Public Value Measures April to August 2014

This report, attached marked 14a, presents a summary of the Service’s performance for the period April to August 2014, as recorded against the Public Value Measures, set out in the 2014/15 Service Plan.

Attachment	Size
14a - Public Value Measures April to August 2014	296.69 KB

For information

14b

Wholetime and Retained Duty System Performance Monitoring April to July 2014

This report, attached marked 14b, provides information regarding the ongoing performance and management in terms of the availability of Wholetime and Retained Duty System appliances in Shropshire.

Attachment	Size
14b - Wholetime and Retained Duty System Performance Monitoring April to July 2014	575.79 KB

For information

15

Shropshire Fire Risk Management Services Ltd Performance Reporting

This report, attached marked 15, provides information on the performance of the Fire Authority controlled company, Shropshire Fire Risk Management Services. Please note that the appendix to this report contains exempt information and will, therefore, be considered in closed session at item 17.

Attachment	Size
15 - Shropshire Fire Risk Management Services Ltd Performance Reporting	111.44 KB

For information

16

Local Government Act 1972

Members are asked to consider a resolution under section 100A (4) of the Local Government Act 1972 that the public be excluded from the meeting for the following item on the grounds that it involves the likely disclosure of exempt information, as defined by the provisions of Part I of Schedule 12(A) to the Act, by virtue of Paragraph 3.

For decision

17

Shropshire Fire and Risk Management Services (Paragraph 3)

The Committee is asked to receive Appendices A, B and C to report 15, which contain exempt information:

Directors’ Report and Financial Statements for the period ended 31 March 2014, including Detailed Trading and Profit and Loss Account for the period, attached marked 17a
2014/15 Financial Statements, to follow marked 17b
Performance Information, to follow marked 17c

For information

27 March 2014

Submitted by Anonymous on Fri, 17/01/2014 - 14:32

Item no. Agenda Item Details Status

01 Apologies for Absence

02

Disclosable Pecuniary Interests

Members are reminded that they must not participate in the discussion or voting on any matter, in which they have a Disclosable Pecuniary Interest, and should leave the room prior to the commencement of the debate.

03

Minutes

Members are asked to agree the minutes, attached marked 3, of the Audit and Performance Management Committee meeting, held on 14 November 2013, and that they be signed by the Chair as a correct record.

Attachment	Size
03-aandpm-minutes-14-nov-2013.pdf	144.15 KB

For decision

04

Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

05

Audit and Performance Management Committee Proposed Work Plan 2014 / 2015

This report, attached marked 5, puts forward a 2014 / 2015 Work Plan for the Audit and Performance Management Committee for consideration and approval by Members. The report also reviews implementation of the activities listed in last year’s Work Plan.

Attachment	Size
05-proposed-work-plan-2014-15.pdf	353.63 KB

For decision

06

External Audit Plan for Year Ended 31 March 2014

This paper, attached marked 6, sets out Grant Thornton’s audit approach, the significant risks identified, the results of interim work, a Value for Money conclusion and key dates in the 2014 audit cycle.

Attachment	Size
06 - External Audit Plan Final.pdf	1.04 MB

For information

07 Internal Audit

07a

Internal Audit Plan 2014/15

This report, attached marked 7a, reviews the programme of audit work for the period 2014/15 and recommends that the Fire Authority approve changes to the programme, as set out in the report.

Attachment	Size
07a-internal-audit-plan-2014-15.pdf	302.97 KB

For decision

07b

Risk Management Group Internal Audit Progress Monitoring Report

This report, attached marked 7b, provides Members with an update on the monitoring of recommendations made by Internal Audit, which is undertaken by the Risk Management Group. It specifically covers details about the progress made against outstanding recommendations.

Attachment	Size
07b-rmg-internal-audit-progress-monitoring-report.pdf	175.15 KB

For information

08 Annual Governance Statement

08a

Timetable

This report, attached marked 8a, informs Members of the process, which will be put in place to ensure that the Authority’s Annual Governance Statement is ready for inclusion in the Final Accounts for 2013/14.

Attachment	Size
08a-ags-timetable-2013-14.pdf	124.02 KB

For decision

08b

improvement Plan 2013/14

This report, attached marked 8b, summarises the progress made to date against the improvements contained in the Annual Governance Statement Improvement Plan 2013/14.

Attachment	Size
08b-ags-improvement-plan-2013-14.pdf	43.1 KB

For information

09

Operational Performance Assessment Action Plan

This report, attached marked 9, informs Members of the progress made to date on the Operational Performance Assessment Action Plan, which was put in place following the assessment undertaken in October 2012.

Attachment	Size
09-opa-action-plan-progress-to-date.pdf	459.54 KB

For information

10

Review of Whistleblowing Policy

This report, attached marked 10, requests the Committee to recommend that the Fire Authority approve the Whistleblowing Policy, following the annual review conducted by officers.

Attachment	Size
10-review-of-whistleblowing-policy.pdf	1.13 MB

For decision

11 Performance Monitoring

11a

Public Value Performance Measures Quarter 3 April to December 2013

This report, attached marked 11a, presents a summary of the Service’s performance for the period April to December 2013.

Attachment	Size
11a-pv-perf-measures-q3-apr-to-dec-2013.pdf	137.94 KB

For information

11b

Retained Duty System Performance Monitoring October to December 2013

This report, attached marked 11b, provides information regarding the ongoing performance and management of the Retained Duty System in Shropshire.

Attachment	Size
11b-rds-perf-monitoring-q3-apr-to-dec-2013.pdf	529.46 KB

For information

11c

Public Value Measures and Targets 2014/15

This report, attached marked 11c, presents the agreed Public Value Measures and targets for 2014/15.

Attachment	Size
11c-pv-measures-and-targets-2014-15.pdf	344.04 KB

For information

12

Shropshire Fire Risk Management Services Performance Reporting

This report, attached marked 12, provides information on the performance of the Fire Authority controlled company, Shropshire Fire Risk Management Services, and on the ‘soft launch’, which took place during February.

Please note that the appendix to this report contains exempt information and will, therefore, be considered in closed session at item 14.

Attachment	Size
12-sfrms-perf-reporting.pdf	99.15 KB

For information

13

Local Government Act 1972

Members are asked to consider a resolution under section 100A (4) of the Local Government Act 1972 that the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information, as defined by the provisions of Part I of Schedule 12(A) to the Act, by virtue of Paragraphs 1, 2 and 3.

For decision

14

Shropshire Fire Risk Management Services Performance Reporting (Paragraph 3)

The Committee is asked to receive the appendix to report 12, attached marked 14, which contains exempt information.

For information

15

Positive Impacts of Community Fire Safety Work (Paragraphs 1, 2 and 3)

As requested by the Committee at its meeting in November 2013, officers will give a presentation on the positive impacts of community fire safety.

For information

27 September 2013

This meeting has been rescheduled from 5 September 2013

Submitted by Anonymous on Thu, 19/09/2013 - 10:27

Item no. Agenda Item Details Status

01 Apologies for Absence

02

Disclosable Pecuniary Interests

Members are reminded that they must not participate in the discussion or voting on any matter, in which they have a Disclosable Pecuniary Interest, and should leave the room prior to the commencement of the debate.

03

Minutes

Members are asked to agree the minutes of the meeting of the Audit and Performance Management Committee, held on 6 June 2013, attached
marked 3, and that they are signed as a correct record.

Attachment	Size
03-apm-minutes-6-june-2013.pdf	43.18 KB

For decision

04

Public Questions

To receive any questions, statements or petitions, of which notice has been received, from members of the public

05

Committee Constitution and Training

This report, attached marked 5, brings the latest version of the Committee’s constitution to the notice of its Members. It also brings Members up-to-date on training issues and asks them to consider what should be the subject of the next training session.

Attachment	Size
05-constitution-and-training.pdf	76.39 KB

For decision

06

Statement of Accounts 2012/13

This report, attached marked 6, presents to the Committee the completed Statement of Accounts for 2012/13 for consideration and approval. As the Statement is in excess of 70 pages a hard copy has not been included with the meeting papers but can be accessed HERE This version of the Statement shows further amendments in purple.

Attachment	Size
06-appendix-b.pdf	31.67 KB
06-appendix-a-statement-ofaccounts-2012-13.pdf	417.31 KB
06-statement-of-accounts-2012-13.pdf	15.53 KB

For decision

07

Audit Findings for Shropshire and Wrekin Fire and Rescue Authority 2012-13

External Auditors Mr Patterson and Mrs Hill will attend to present the Audit Findings Report on the audit for the year ended 31 March 2013, attached marked 7.

The Chair of the Audit and Performance Management Committee, Chief Fire Officer and Treasurer (in accordance with the authority delegated to them by the Fire Authority at its meeting on 13 February 2012) will then sign the Letter of Representation for the year ended 31 March 2012, as required by
External Audit.

Attachment	Size
07-audit-findings-swfra-2012-13.pdf	409.49 KB

For decision

08

Annual Governance Statement 2012/13 and Improvement Plan 2013/14

The purpose of this report, attached marked 8, is twofold: it sets out the draft Annual Governance Statement (AGS) for 2012/13 and AGS Improvement Plan 2013/14 to be included in the Fire Authority’s Statement of Accounts; and it also details progress on the 2012/13 Improvement Plan.

Attachment	Size
08-ags-2012-13-and-imp-plan-2013-14.pdf	91.16 KB

For decision

09

Code of Corporate Governance 2013/14

This report, attached marked 9, gives the Committee an opportunity to make comment on the draft Code of Corporate Governance 2013/14, prior to its going forward to the full Fire Authority for consideration and formal adoption.

Attachment	Size
09-code-of-corporate-goverance-2013-14.pdf	230.16 KB

For decision

10

Internal Audit Report Corporate Governance 2013/14

The Internal Audit Report on Corporate Governance 2013/14 is attached, marked 10.

Attachment	Size
10-internal-audit-report-corporate-governance-2013-14.pdf	16.94 KB

For information

11

Risk Management Group Internal Audit Progress Monitoring Report

This report, attached marked 11, provides an update on the monitoring of recommendations made by Internal Audit, which is undertaken by the Risk Management Group. It specifically covers details about the progress made against outstanding recommendations.

Attachment	Size
11-internal-audit-progress-monitoring-report.pdf	35.52 KB

For information

12

Public Value Update

This report, attached marked 12, provides a summary of progress against the agreed outcomes, as set out within the Fire Authority’s Public Value review undertaken in 2010.

Attachment	Size
12-pv-update.pdf	40.29 KB

For information

13 Performance Monitoring

13a

Customer Satisfaction and Value for Money Reporting

This report, attached marked 13a, advises of proposed changes in the collection and reporting of customer satisfaction data and asks the Committee to consider whether it should receive reports on value for money annually, following Integrated Risk Management Planning public and business consultation.

Attachment	Size
13a-customer-satisfaction-and-vfm-reporting.pdf	42.07 KB

For decision

13b

Public Value Measures 2013/14 Quarter 1 Performance: April to June 2013

This report, attached marked 13b, presents a summary of the Service’s performance for first quarter of 2013/14 (April to June), as recorded against the Public Value performance measures, set out in 2013/14 Service Plan.

Attachment	Size
13b-pv-perf-measures-quarter-1.pdf	44.85 KB

For information

13c

Retained Duty System Performance Monitoring April to June 2013

This report, attached marked 13c, provides information regarding the ongoing performance and management of the Retained Duty System in Shropshire.

Attachment	Size
13c-rds-perf-mon-apr-jun-2013.pdf	402.85 KB

For information

14 November 2013

Submitted by Anonymous on Fri, 12/04/2013 - 11:27

Item no. Agenda Item Details Status

01

Apologies for Absence

Apologies for absence have been received from Councillor Kiernan.

02

Disclosable Pecuniary Interests

Members are reminded that they must not participate in the discussion of, or voting on any matter, in which they have a Disclosable Pecuniary Interest, and should leave the room prior to the commencement of the debate.

03

Minutes

Members are asked to agree the minutes, attached marked 3, of the Audit and Performance Management Committee meeting, held on 27 September 2013, and that they are signed by the Chair as a correct record.

Attachment	Size
03-aandpm-minutes-27-sept-2013.pdf	220.87 KB

For decision

04

Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

05 External Audit Matters

05a

Annual Audit Letter

Members are asked to receive the Annual Audit Letter 2013/14 of the Audit Commission, attached marked 5a, which summarises the key findings of the Commission's audit for the year ended 31 March 2013.

Attachment	Size
05a-annual-audit-letter-2012-13.pdf	1.16 MB

For information

05b

External Audit / Internal Audit Protocol

This protocol, attached marked 5b, sets out the key principles and procedures underpinning the working relationship between Audit Services and the Fire Authority's external auditors, Grant Thornton. It establishes a framework for co-ordination, co-operation and exchange of information.

Attachment	Size
05b-internal-audit-external-audit-protocol.pdf	972.41 KB

For information

05c

External Audit Update Report

This paper, attached marked 5c, provides a report on the progress of Grant Thornton in delivering their responsibilities as the Fire Authority's external auditors. The paper also includes:

A summary of emerging national issues and developments that may be relevant to the Fire Authority; and
A number of challenge questions in respect of these emerging issues, which the Committee may need to consider.

Attachment	Size
05c-external-audit-update-report.pdf	1.02 MB

For information

06

Annual Governance Statement Improvement Plan 2013/14

This report, attached marked 6, summarises the progress made to date against the improvements contained in the Annual Governance Statement Improvement Plan 2013/14.

Attachment	Size
06-ags-2013-14-improvement-plan.pdf	140.91 KB

For information

07

Service Transformation Programme Update

This report, attached marked 7, updates Members on the high-level benefits of the Service Transformation Programme.

Attachment	Size
07-stp-update.pdf	138.04 KB

For decision

08 Performance Monitoring

08a

Public Value Performance Measures 2013/14 Quarter 2 Performance April to September 2013

This report, attached marked 8a, presents a summary of the Service's performance for the period April to September 2013.

Attachment	Size
08a-pv-performance-measures-apr-sept-2013.pdf	225.03 KB

For information

08b

Retained Duty System Performance Monitoring July to September 2013

This report, attached marked 8b, provides information regarding the ongoing performance and management of the Retained Duty System in Shropshire.

Attachment	Size
08b-rds-perf-monitoring-apr-to-jun-2013.pdf	568.48 KB

For information

08c

Shropshire Fire Risk Management Services Performance Reporting

This report, attached marked 8c, provides information on the performance of the Fire Authority controlled company, Shropshire Fire Risk Management Services. Please note that the appendix to this report contains exempt information and will, therefore, be considered in closed session at item 10.

Attachment	Size
08c-sfrms-perf-report.pdf	99.82 KB

For information

09

Local Government Act 1972

Members are asked to consider a resolution under the Local Government Act 1972 that the public and press be excluded for the following agenda item on the grounds that it involves the likely disclosure of exempt information, as defined by the provisions of Part I of Schedule 12A to the Act, by virtue of paragraph 3.

For decision

10

Shropshire Fire Risk Management Services Performance Reporting (Paragraph 3)

The Committee is asked to receive the appendix to report 8c, attached marked 10, which contains exempt information.

For information

5 September 2013

Please note that this meeting was cancelled and will be rescheduled

Submitted by Anonymous on Fri, 12/04/2013 - 11:26

Item no. Agenda Item Details Status

01 Apologies for Absence

02

Disclosable Pecuniary Interests

Members are reminded that they must not participate in the discussion of, or voting on any matter, in which they have a Disclosable Pecuniary Interest, and should leave the room prior to the commencement of the debate.

03

Minutes

Members are asked to agree the minutes of the meeting of the Audit and Performance Management Committee, held on 6 June 2013, attached marked 3, and that they are signed as a correct record.

Attachment	Size
03-apm-minutes-6-june-2013.pdf	43.18 KB

For decision

04

Public Questions

To receive any questions, statements or petitions, of which notice has been received, from members of the public.

05

Committee Constitution and Training

This report, attached marked 5, brings the latest version of the Committee's constitution to the notice of its Members. It also brings Members up-to-date on training issues and asks them to consider what should be the subject of the next training session.

Attachment	Size
05-constitution-and-training.pdf	76.39 KB

For decision

06

Statement of Accounts 2012/13

This report, attached marked 6, presents to the Committee the completed Statement of Accounts for 2012/13 for consideration and approval. As the Statement is in excess of 70 pages a hard copy has not been included with the meeting papers but can be accessed HERE

Attachment	Size
06-appendix-b-balance-sheet-movements.pdf	31.67 KB
06-appendix-a-statement-of-accounts-2012-13.doc	1.19 MB
06-statement-of-accounts-2012-13.pdf	15.53 KB

For decision

07

External Audit Annual Governance Report 2012/13

External Auditors Mr Patterson and Mrs Hill will attend to present the Annual Governance Report on the audit for the year ended 31 March 2013, attached marked 7.

The Chair of the Audit and Performance Management Committee, Chief Fire Officer and Treasurer (in accordance with the authority delegated to them by the Fire Authority at its meeting on 13 February 2013) will then sign the Letter of Representation for the year ended 31 March 2013, as required by External Audit.

Attachment	Size
07-external-audit-annual-governance-report-2012-13.pdf	623.08 KB

For decision

08

Annual Governance Statement 2012/13 and Improvement Plan 2013/14

The purpose of this report, attached marked 8, is twofold: it sets out the draft Annual Governance Statement (AGS) for 2012/13 and AGS Improvement Plan 2013/14 to be included in the Fire Authority's Statement of Accounts; and it also details progress on the 2012/13 Improvement Plan

Attachment	Size
08-ags-2012-13-and-imp-plan-2013-14.pdf	91.16 KB

For decision

09

Code of Corporate Governance 2013/14

This report, attached marked 9, gives the Committee an opportunity to make comment on the draft Code of Corporate Governance 2013/14, prior to its going forward to the full Fire Authority for consideration and formal adoption.

Attachment	Size
09-code-of-corporate-goverance-2013-14.pdf	230.16 KB

For decision

10

Internal Audit Report Corporate Governance 2013/14

The Internal Audit Report on Corporate Governance 2013/14 is attached marked 10.

Attachment	Size
10-internal-audit-report-corporate-governance-2013-14.pdf	16.94 KB

For information

11

Risk Management Group Internal Audit Progress Monitoring Report

This report, attached marked 11, provides an update on the monitoring of recommendations made by Internal Audit, which is undertaken by the Risk Management Group. It specifically covers details about the progress made against outstanding recommendations.

Attachment	Size
11internal-audit-progress-monitoring-report.pdf	35.52 KB

For information

12

Annual Statement of Assurance 2012/13

This report, attached marked 12, gives the Committee an opportunity to make comment on the draft internet / web-based Annual Statement of Assurance for 2012/13, prior to its going forward to the full Fire Authority for consideration and formal adoption.

Attachment	Size
12-draft-annual-statement-of-assurance-2012-13.pdf	28.32 KB

For decision

13

Public Value Update

This report, attached marked 13, provides a summary of progress against the agreed outcomes, as set out within the Fire Authority's Public Value review undertaken in 2010.

Attachment	Size
13-pv-review-update.pdf	40.65 KB

For information

14 Performance Monitoring

14a

Customer Satisfaction and Value for Money Reporting

This report, attached marked 14a, advises of proposed changes in the collection and reporting of customer satisfaction data and asks the Committee to consider whether it should recieve reports on value for money annually, following Integrated Risk Management Planning public and business consultation.

Attachment	Size
14a-customer-satisfaction-and-vfm-reporting.pdf	42.09 KB

For decision

14b

Public Value Measures 2013/14 Quarter 1 Performance: April to June 2013

This report, attached marked 14b, presents a summary of the Service's performance for the first quarter of 2013/14 (April to June), as recorded against the Public Value performance measures, set out in the 2013/14 Service Plan.

Attachment	Size
14b-pv-measures-quarter-one-apr-jun-2013.pdf	44.83 KB

For information

14c

Retained Duty System Performance Monitoring April to June 2013

This report, attached marked 14c, provides information regarding the ongoing performance and management of the Retained Duty System in Shropshire.

Attachment	Size
14c-rds-perf-monitoring-apr-to-jun-2013.pdf	402.83 KB

For information

6 June 2013

Submitted by Anonymous on Fri, 12/04/2013 - 11:26

Item no. Agenda Item Details Status

01

Apologies for Absence

Apologies for absence have been received from Councillor Dr Jones.

02

Disclosable Pecuniary Interests

Members are reminded that they must not participate in the discussion of, or voting on, any matter, in which they have a Disclosable Pecuniary Interest, and should leave the room prior to the commencement of the debate.

03

Minutes

Members are asked to agree the minutes, attached marked 3, of the Audit and Performance Management Committee meeting, held on 7 March 2013, and that they be signed by the Chair as a correct record.

Attachment	Size
03-andpm-minutes-7-march-2013.pdf	47.17 KB

For decision

04

Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been recieved, from members of the public.

05

Audit and Performance Management Review of Committee Terms of Reference

This report, attached marked 5, asks Members to review the current Terms of Reference of the Audit and Performance Management Committee and make recommendations regarding any amendments required to the Fire Authority.

Attachment	Size
05-committee-terms-of-reference.pdf	53.53 KB

For decision

06

Review of Member Role Descriptions

This report, attached marked 6, asks the Audit and Performance Management Committee to review the current Role Descriptions for the Chair and Vice-Chair of the Committee and Member Champion for Risk Management and Audit and make recommendations regarding any amendments required to the Fire Authority.

Attachment	Size
06-role-descriptions.pdf	122.23 KB

For decision

07 External Audit Matters

07a

Audit Plan

Members are asked to recieve the External Auditor's Audit Plan for the year ended 31 March 2013, attached marked 7a.

Attachment	Size
07a-audit-plan.pdf	460.84 KB

For information

07b

Audit Fee Letter 2013/14

The External Audit Fee Letter 2013/14, attached marked 7b, sets out details of the 2013/14 audit fee for the Authority, along with the scope and timing of External Audit's work and details of their team.

Attachment	Size
07b-audit-fee-letter-2013-14.pdf	602.3 KB

For information

07c

Informing the Audit Risk Assessment

This report, attached marked 7c, contributes towards the effective two-way communication between auditors and the Authority's Audit and Performance Management Committee, as 'those charged with governance'. The report covers some important areas of the auditor risk assessment where External Audit are required to make inquiries of the Audit and Performance Management Committee under auditing standards.

Attachment	Size
07c-informing-the-audit-risk-assessment.pdf	502.71 KB

For information

08

Internal Audit Annual Report 2012/13

This Annual Report, attached marked 8, provides Members with details of the work undertaken by Internal Audit for the year ended 31 March 2013. It reports on progress against the annual audit plan. It also provides the Head of Audit's (Audit Service Manager's) opinion on the internal controls, which in turn contributes to the review of the effectiveness of the sytems of internal control.

Attachment	Size
08-internal-audit-2012-13-summary-audit-report.pdf	58.71 KB

For information

09

Facing the Future: Findings from the Review of Efficiencies and Operations in Fire and Rescue Authorities in England

In December 2012, the Fire Minister, Brandon Lewis MP, commissioned Sir Ken Knight to undertake a review of efficiencies and operations in fire and rescue authorities in England. The terms of reference for the review were to explore the activity of fire and rescue authorities and see what the scope for change might be. The report ‘Facing the Future: findings from the review of efficiencies and operations in fire and rescue services in England’ is the culmination of the review.

A copy of the report has previously been emailed to all Members of the Fire Authority and can be found at the following link:

https://www.shropshirefire.gov.uk/news/shropshire-fire-and-rescue-servic...

For information

10

Annual Governance Statement Improvement Plan 2012/13

This report, attached marked 10, summarises the progress made to date against the improvements contained in the Annual Governance Statement Improvement Plan 2012/13.

Attachment	Size
10-ags-improvement-plan-2012-13.pdf	35.7 KB

For information

11

Government Guidance Documents: Statement of Assurance and Intervention Protocol

This report, attached marked 11, brings to the attention of Members guidance in respect of Annual Statements of Assurance and the revised Intervention Protocol.

Attachment	Size
11-statement-of-assurance-and-intervention-protocol.pdf	28.48 KB

For information

12

Coroner's Rule 43 Letter, Shirley Towers, Hampshire

This report attached marked 12, sets out the recommendations made in the Coroner's Rule 43 Letter relating to a fire at Shirley Towers, Hampshire.

Attachment	Size
12-coroners-rule-43-letter-shirley-towers-hampshire _final_.pdf	51.16 KB

For information

13

Officer Presentations

As requested at the Audit and Performance Management Committee meeting on 7 March 2013, the Committee is asked to receive the following presentations from officers.

13a

Information Technology (IT) Infrastructure Investment

Members are asked to recieve a presentation from the Information and Communications Technology Manager, detailing the investment made in the Service's IT infrastructure and the resulting improvements.

13b

Personal Protective Equipmemt (PPE)

Members are asked to receive a presentation from the Resources Manager, providing details of the PPE work stream, including the cost of implementation and the resulting benefits.

14

Summary of Compliments and Complaints 2010/11 to 2012/13

This report, attached marked 14, advises Members of summary details regarding the compliments and complaints received during 2012/13, with comparisons to 2010/11 and 2011/12.

Attachment	Size
14-summary-of-compliments-and-complaints-2012-13.pdf	74.08 KB

For information

15 Performance

15a

Public Value Performance Measures 2012/13

This report, attached marked 15a, presents a summary of the Service's year-end performance for the period April 2012 to March 2013, as recorded against the Public Value performance measures, set out in the 2012/13 Service Plan.

Attachment	Size
15a-pv-performance-measures-2012-13.pdf	45.3 KB

For information

15b

Retained Duty System Performance Monitoring January to March 2013

This report, attached marked 15b, provides information regarding the ongoing performance and management of the Retained Duty System in Shropshire.

Attachment	Size
15b-rds-performance-monitoring-report-jan-to-mar-2013.pdf	339.52 KB

For information

7 March 2013

Submitted by Anonymous on Wed, 27/02/2013 - 15:54

Item no. Agenda Item Details Status

01 Apologies for Absence

02

Disclosable Pecuniary Interests

Members are reminded that they must participate in the discussion of, or voting on any matter, in which they have a Disclosable Pecuniary Interest, and should leave the room prior to the commencement of the debate.

03

Minutes

Members are asked to agree the minutes, attached marked 3, of the Audit and Performance Management Committee meeting, held on 22 November 2012, and that they be signed by the Chair as a correct record.

Attachment	Size
03-apm-minutes-22-nov-2012.pdf	39.32 KB

For decision

04

Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

05

Audit and Performance Management Committee Proposed Work Plan 2013 / 2014

This report, attached marked 5, puts forward a 2013 / 2014 Work Plan for the Audit and Performance Management Committee for consideration and approval by Members. The report also reviews implementation of the activities listed in last year's Work Plan.

Attachment	Size
05-apm-proposed-work-plan-2013-14.pdf	248.6 KB

For decision

06 External Audit

06a

Audit Fee Letter

Members are asked to receive the Audit Fee Letter, attached marked 6a, which advises of External Audit's fee for audit of the Fire Authority's 2012/13 financial statements and value for money conclusion.

Attachment	Size
06a-2012-13-audit-fee-letter.pdf	717.08 KB

For information

06b

Update for Year ended 31 March 2013

This paper, attached marked 6b, reports on Grant Thornton's progess in delivering their responsibilities as external auditors. The paper also includes a summary of emerging national issues and developments that may be relevant to the Fire Authority and a number of challenge questions in respect of these emerging issues, which the Committee may wish to consider.

Attachment	Size
06b-external-audit-update-march-2013.pdf	414.83 KB

For information

07

Risk Management Group Internal Audit Progress Monitoring Report

This report, to follow marked 7, provides Members with an update on the monitoring of recommendations made by Internal Audit, which is undertaken by the Risk Management Group. It specifically covers details about the progress made against outstanding recommendations.

Attachment	Size
07-rmg-internal-audit-progress-monitoring-report.pdf	33.89 KB

For information

08 Annual Governance Statement

08a

Timetable

This report, attached marked 8a, informs Members of the process, which will be put in place to ensure that the Fire Authority's Annual Governance Statement is ready for inclusion in the Final Accounts for 2012/13.

Attachment	Size
08a-ags-timetable-2012-13.pdf	26.48 KB

For decision

08b

Improvement Plan 2012/13

This report, attached marked 8b, summarises the progress made to date against the improvements contained in the Annual Governance Statement Improvement Plan 2012/13.

Attachment	Size
08b-ags-improvement-plan-2013-14.pdf	43.1 KB

For information

09

Review of Anti-Fraud, Bribery and Corruption Strategy

This report, attached marked 9, requests the Committee to recommend that the Fire Authority re-affirm the Anti-Fraud, Bribery and Corruption Strategy, following the annual review conducted by officers.

Attachment	Size
09-review-of-anti-fraud-strategy.pdf	179.64 KB

For decision

10

Service Transformation Programme Progress Update

This report, attached marked 10, informs Members of the background surrounding the Service Transformation Programme and gives an update on progress of year 1 activities.

Attachment	Size
10-stp-progress-update.pdf	22.29 KB

For information

11 Performance Monitoring

11a

Public Value Performance Measures Quarter 3 April to December 2012

This report, attached marked 11a, presents a summary of the Service's performance for the period April to December 2012.

Attachment	Size
11a-pv-perf-measures-apr-dec-2012.pdf	51.33 KB

For information

11b

Retained Duty System Performance Monitoring October to December 2012

This report, attached marked 11b, provides information regarding the ongoing performance and management of the Retained Duty System in Shropshire.

Attachment	Size
11b-rds-perf-monitoring-oct-to-dec-2012.pdf	408.71 KB

For information

22 November 2012

Submitted by Anonymous on Wed, 04/01/2012 - 11:13

Item no. Agenda Item Details Status

01 Apologies for Absence

02

Disclosable Pecuniary Interests

Members are reminded that they must not participate in the discussion of, or voting on any matter, in which they have a Disclosable Pecuniary Interest, and should leave the room prior to the commencement of the debate.

03

Minutes

Members are asked to agree the minutes, attached marked 3, of the Audit and Performance Management Committee meeting, held on 6 September 2012, and that they are signed as a correct record.

Attachment	Size
03-a-and-pm-minutes-6-sept-2012.pdf	56.8 KB

For decision

04

Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

05

External Audit Matters - Annual Audit Letter

Members are asked to receive the Annual Audit Letter of the Audit Commission, attached marked 5, which summarises the findings of the Commission's 2011/12 audit.

Attachment	Size
05-audit-commission-annual-audit-letter-2011-12.pdf	519.65 KB

For information

06

Internal Audit Plan 2013/14

This report, attached marked 6, reviews the programme of audit work for the period 2013/14 and recommends that the Fire Authority approve changes to the programme, as set out in the report.

Attachment	Size
06-internal-audit-plan-2013-14.pdf	63.91 KB

For decision

07

Annual Governance Statement Improvement Plan 2012/13

This report, attached marked 7, summarises the progress made to date against the improvements contained in the Annual Governance Statement Improvement Plan 2012/13.

Attachment	Size
07-ags-improvement-plan-2012-13.pdf	90.15 KB

For information

08 Performance Monitoring

08a

Public Value Performance Measures 2012/13 Quarter 2 Performance April to September 2012

This report, attached marked 8a, presents a summary of the Service's performance for the period April to September 2012.

Attachment	Size
08a-pv-perf-measures-apr-sept-2012.pdf	52.35 KB

For information

08b

Retained Duty System Performance Monitoring July to September 2012

This report, attached marked 8b, provides information regarding the ongoing performance and management of the Retained Duty System in Shropshire

Attachment	Size
08b-rds-perf-monitoring-jul-sept-2012.pdf	420.99 KB

For information

6 September 2012

Submitted by Anonymous on Wed, 04/01/2012 - 11:12

Item no. Agenda Item Details Status

01

Election of Chair

To elect a Chair for the ensuing year

02

Appointment of Vice-Chair

To appoint a Vice-Chair for the ensuing year

03 Apologies for Absence

04

Disclosable Pecuniary Interests

Members are reminded that they must not participate in the discussion or voting on any matter, in which they have a Disclosable Pecuniary Interest, and should leave the room prior to the commencement of the debate.

05

Minutes

Members are asked to agree the minutes of the meeting of the Audit and Performance Management Committee, held on 14 June 2012, attached marked 5, and that they are signed as a correct record.

Attachment	Size
05-a-and-p-m-minutes-14-june-2012.pdf	49.73 KB

For decision

06

Public Questions

To receive any questions, statements or petitions, of which notice has been received, from members of the public.

07

Committee Constitution and Training

This report, attached marked 7, brings the latest version of the Committee's constitution to the notice of its Members. It also brings Members up-to-date on training issues and asks them to consider what should be the subject of the next training session.

Attachment	Size
07-committee-constitution-and-training.pdf	71.56 KB

For decision

08

Statement of Accounts 2011/12

This report, attached marked 8, presents to the Committee the completed Statement of Accounts for 2011/12 for consideration and approval.

Attachment	Size
08-statement-of-accounts-2011-12.pdf	21.96 KB
08-appendix-statement-of-accounts-2011-12.pdf	391.2 KB

For decision

09

External Audit Annual Governance Report 2011/12

Mr Patterson from the Audit Commission will attend to present the Commission's report on the audit for the year ended 31 March 2012, attached marked 9.

The Chair of the Audit and Performance Management Committee, Chief Fire Officer and Treasurer (in accordance with the authority delegated to them by the Fire Authority at its meeting on 13 February 2012) will then sign the Letter of Representation for the year ended 31 March 2012, as required by the Audit Commission.

Attachment	Size
09 - Annual Governance Report 2011-12 Final.pdf	462.52 KB

For decision

10

Annual Governance Statement 2011/12 and Improvement Plan 2012/13

The purpose of this report, attached marked 10, is twofold: it sets out the draft Annual Governance Statement (AGS) for 2011/12 and AGS Improvement Plan 2012/13 to be included in the Fire Authority's Statement of Accounts; and it also details progress on the 2011/12 Improvement Plan.

Attachment	Size
10-ags-2011-12-and-improvement-plan-2012-13.pdf	78.28 KB

For decision

11

Code of Corporate Governance 2012/13

This report, attached marked 11, gives the Committee an opportunity to make comment on the draft Code of Corporate Governance 2012/13, prior to its going forward to the full Fire Authority for consideration and formal adoption.

Attachment	Size
11-code-of-corporate-governance-2012-13.pdf	22.13 KB
11-appendix-draft-code-of-corporate-governance-2012-13.pdf	213.45 KB

For decision

12

Internal Audit Report on Compliance with the Code of Corporate Governance 2012/13

The Internal Audit Report on Compliance with the Code of Corporate Governance 2012/13 is attached marked 12.

Attachment	Size
12-ia-report-code-of-corporate-governance.pdf	99.49 KB

For information

13

Annual Report 2011/12

This report, attached marked 13, seeks Member approval of the Fire Authority Annual Report 2011/12.

Attachment	Size
13-annual-report-2011-12.pdf	23.05 KB
2012-08-29-annual-report-2011-12-web.pdf	2.01 MB

14

Risk Management Group Internal Audit Progress Monitoring Report

This report, attached marked 14, provides an update on the monitoring of recommendations made by Internal Audit, which is undertaken by the Risk Management Group. It specifically covers details about the progress made against outstanding recommendations.

Attachment	Size
14-rmg-internal-audit-progress-monitoring-report.pdf	25.36 KB

For information

15 Performance Monitoring

15a

Public Value Performance Measures 2012/13 Quarter 1 Performance April to June 2012

This report, attached marked 15a, presents a summary of the Service's performance for the period April to June 2012, as recorded against the Public Value performance measures set out in the 2012/13 Service Plan.

Attachment	Size
15a-pv-performance-measures-2012-13-q1-performanceapril-june-2012.pdf	42.37 KB

For information

15b

Retained Duty System Performance Monitoring April to June 2012

This report, attached marked 15b, provides information regarding the ongoing performance and management of the Retained Duty System in Shropshire.

Attachment	Size
15b - RDS Perf Moniitoring Apr - Jun 2012.pdf	340.28 KB

For information

15c

Operational Performance Assessment

The Fire and Rescue Service National Framework 2012 requires fire authorities to provide assurance on operational matters (Paragraph 3.20. The accepted approach to provide such assurance is throught the voluntary use of the national Operational Performance Assessment (OpA) Peer Review process. Preparations have commenced for the OpA review and a Local Government Association led peer review team will be on-site to conduct the review during the week commencing 22 October 2012. It is likely that the visiting team will request to interview the Chair and Vice-Chair of the Audit and Performance Management Committee. In preparation, a copy of the OpA Self-Assessment Document will be circulated to the Chair and Vice-Chair in September.

For information

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