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| Item no. | Agenda Item | Details | Status | |||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| 01 | Election of Chair |
Members are asked to elect a Chair for the ensuing year. |
For decision | |||||||||||
| 02 | Appointment of Vice-Chair |
Members are asked to appoint a Vice-Chair for the ensuing year. |
For decision | |||||||||||
| 03 | Apologies for Absence | |||||||||||||
| 04 | Disclosable Pecuniary Interests |
Members are reminded that they must not participate in the discussion of, or voting on, any matter, in which they have a Disclosable Pecuniary Interest and should leave the room prior to commencement of the debate. |
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| 05 | Public Questions |
Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public. |
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| 06 | Non-Exempt Minutes |
Members are asked to agree the non-exempt minutes, attached marked 6, of the Fire Authority meeting, held on 25 April 2018, and that they be signed by the Chair as a correct record.
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For decision | |||||||||||
| 07 | Audit and Performance Management Committee Minutes |
Members are asked to receive and note the minutes of the Audit and Performance Management Committee meeting, held on 25 April 2018, which are attached marked 7, and agree the recommendation at item 5, relating to the Code of Corporate Governance 2016/17, and at item 11, relating to the Anti-Fraud, Bribery and Corruption Strategy. The reports relating to these items are attached marked 7a and 7b respectively.
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For decision | |||||||||||
| 08 | Standards and Human Resources Committee Minutes |
Members are asked to receive and note the minutes of the Standards and Human Resources Committee meeting, held on 15 May 2018, attached marked 8.
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For information | |||||||||||
| 09 | Constitutional Issues | |||||||||||||
| 09a | Committee Composition and Allocation of Seats to Political Groups |
This report, attached marked 9a, asks the Fire Authority to agree both the composition of its Committees and the allocations of seats on its committees to political groups.
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For decision | |||||||||||
| 09b | Committee Membership and Constitution |
This report, attached marked 9b, asks the Fire Authority to confirm appointments to committees and to the Local Government Association Fire Services Commission, to appoint its Member Champions and to review and agree the constitution of its committees.
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For decision | |||||||||||
| 09c | Review of Member Role Descriptions |
This report, attached marked 9c, asks the Fire Authority to review and agree Member Role Descriptions. |
For decision | |||||||||||
| 09d | Review of Standing Orders and Scheme of Delegation to Officers |
This report, attached marked 9d, reviews the Fire Authority’s Standing Orders for the Regulation of Proceedings and Business, Standing Orders relating to Contracts and Scheme of Delegation to Officers and asks Members to consider and decide upon the amendments proposed. |
For decision | |||||||||||
| 09e | Meeting Schedule 2018 |
The Meeting Schedule for Fire Authority and Committee meetings from June 2018 to December 2018 is attached, marked 9e, for information. The Meeting Schedule for 2019 will be brought to the October 2018 Fire Authority Meeting for agreement.
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For information | |||||||||||
| 09f | Review of Structure and Function of Fire and Rescue Authority and its Committees |
Shropshire and Wrekin Fire and Rescue Authority have now been in place since 1997 and during that time has provided capable and committed governance and strategic direction to the Service in meeting is aim of “Putting Shropshire’s Safety First” However, it is believed that it would be appropriate at this time to undertake a full review of the form and function of the Authority, within the parameters of the Combination Scheme, to ensure it is performing its function in the best interests of economy, efficiency and effectiveness as described the National Audit Office. This recommendation is in line with previous discussion and commitments and supports the Authority’s ambitions to remain relevant and sustainable. Members are therefore asked to agree that the Standards and Human Resources Committee be tasked to undertake a review of the structure and composition of Shropshire and Wrekin Fire and Rescue Authority, with specific regard to economy, efficiency and effectiveness, and report back with recommendations to the Fire Authority, in line with the governance year. |
For decision | |||||||||||
| 10 | Statement of Accounts 2017/18 |
This report, attached marked 10, sets out the key revenue issues, which have arisen from work on the Statement of Accounts 2017/18, and seeks approval for use of the General Fund balance in 2018/19.
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For decision | |||||||||||
| 11 | Strategic Planning Process Timetable 2019/20 |
This report, attached marked 11, outlines how the Service will continue to align service, financial and improvement planning, the result of which will culminate in the 2019/20 budget, publication of the 2019/20 Annual Plan and an update of the 2015-20 Action Plan if required.
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For decision | |||||||||||
| 12 | 2017 Review of Local Government Pension Scheme Employer Discretions Statement of Policy |
This report, attached marked 12, informs the Fire Authority of the review of the employer discretions Statement of Policy for the Local Government Pensions Scheme (LGPS).
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For decision | |||||||||||
| 13 | The Scheme for the Payment of Members Allowances 2018/19 |
This report, attached marked 13, asks the Fire Authority to consider and agree its 2018/19 Scheme for the Payment of Members’ Allowances
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For decision | |||||||||||
| 14 | Partnership Working |
This report, attached marked 14, provides an overview of the partnership working being undertaken by the Fire Authority and Shropshire Fire and Rescue Service.
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For information | |||||||||||
| 15 | Corporate Risk Management Annual Report 2017/18 |
This report, attached marked 15 informs Members about the corporate risk management work that has been undertaken during the previous twelve months.
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For information | |||||||||||
| 16 | Fire Alliance |
On 15 March 2018, the Strategy and Resources Committee of Shropshire and Wrekin Fire and Rescue Authority provided direction to the Service to work with Hereford and Worcester Fire and Rescue Service to develop a business case for an alliance between the two services. The purpose of the alliance would be to create greater capacity and resilience in a way that improved the sustainability of both organisations. The expectation at that time was that the business case would be available for consideration by both fire and rescue authorities in June 2018. Significant work has been undertaken and the Services are agreed on a shared strategic purpose, 10 guiding principles and 5 areas of development that fit well with both Services but also offer opportunities for effective collaboration with other emergency services. However, whilst the work is moving forward well the Service requests additional time to make sure the plan is fully considered and well “socialised” with stakeholders, including the Strategy and Planning Working Group, prior to presentation to Fire Authority. |
For decision | |||||||||||
| 17 | Exclusion of Press and Public |
Members are asked to consider a resolution under section 100A(4) of the Local Government Act 1972 that the public be excluded from the meeting for the items 18, 19 and 20 on the grounds that they involve the likely disclosure of exempt information, as defined by the provisions of Part I of Schedule 12(A) to the Act, by virtue of Paragraphs 3 and 5. |
For decision | |||||||||||
| 18 | Exempt Fire Authority Minutes |
18a 25 April 2018 (Paragraphs 3 and 5) Members are asked to agree the exempt minutes, to follow marked 18a, of the Fire Authority meeting, held on 25 April 2018, and that they be signed by the Chair as a correct record.
18b 9 May 2018 (Paragraph 5) Members are asked to agree the exempt minutes, to follow marked 18b, of the Extraordinary Fire Authority meeting, held on 9 May 2018, and that they be signed by the Chair as a correct record.
18c 23 May 2018 (Paragraph 5) Members are asked to agree the exempt minutes, to follow marked 18c, of the Extraordinary Fire Authority meeting, held on 23 May 2018, and that they be signed by the Chair as a correct record. |
For decision | |||||||||||
| 19 | Exempt Appendix to Corporate Risk Management Annual Report 2017/18 (Paragraph 4) |
This paper, attached marked 19 is exempt Appendix B to report 15 – Corporate Risk Management Annual Report 2017/18. The meeting will return to open session at this point. |
For information | |||||||||||
| 20 | Election of Chairs and Appointment of Vice-Chairs to Committees |
Members of each of the Fire Authority’s Committees, Panels and Working Groups are asked to elect a Chair and appoint a Vice-Chair. |
For decision |
