25 April 2012

Members are asked to agree the non-exempt minutes, attached marked 3, of the Fire Authority meeting, held on 13 February 2012, and that they be signed as the Chair as a correct record.

Attachment	Size
03-non-exempt-minutes-13-february-2012.pdf	57.44 KB

Members are asked to receive the minutes of the Audit and Performance Management Committee meeting, held on 1 March 2012, attached marked 5, and consider the recommendations at items 8, 12 and 13.

Item 8 – Internal Audit Programme 2012/13 to 2015/16
A copy of the report, containing the recommendations to be considered is attached marked 5a.

Members are also asked to note the decision made by the Chief Fire Officer to purchase internal audit services from Shropshire Council following consultation with the Treasurer, Monitoring Officer and Chair of the Fire Authority. The decision was made on the basis set out in section 3 (page 2) of paper 5a. Under section G5 of Standing Orders relating to Contracts (the relevant subsections of which are set out below), such decisions must be reported to the Authority.

G When tenders are not required

G5 A contract may be entered into by the Authority other than in accordance with Standing Order F in the following circumstances, subject to consultation with the Chair and Treasurer of the Authority:

(ii) where it has been decided to standardise by buying from only one supplier.

(iii) for the extension of, addition to, or maintenance of, existing goods, materials or services, where this can only be done satisfactorily by the original contractor or supplier.

(vii) where the Chief Fire Officer enters into a contract as described in sub-clauses (i) to (vi) above, it must be determined that such action is reasonable and a written record must be entered in the Register of the action taken and the reason and reported to the Authority.

Item 12 - Anti-Fraud and Corruption Strategy
A copy of the Strategy to be considered is attached, marked 5b.

Item 13 – Whistleblowing Policy
A copy of the Policy to be considered is attached, marked 5c.

Attachment	Size
05-audit-and-performance-management-committee-minutes-1-march-2012.pdf	48.09 KB
05a-internal-audit-programme-2012-13-to-2015-16.pdf	32.75 KB
05b-anti-fraud-and-corruption-strategy-2012-13.pdf	140.57 KB
05c-whistleblowing-policy.pdf	51.52 KB

This report, attached marked 7, advises of the work carried out by the Fire Authority's Strategy and Resources Committee for the period March 2011 to March 2012.

Attachment	Size
07-annual-report-of-strategy-and-resources-committee.pdf	33.19 KB

This report, attached marked 9, sets out summary proposals for the consolidation of the Fire Authority's existing planning processes enabling the creation of a '2020 Strategy'.

Attachment	Size
09-consolidated-2020-strategic-planning-process.pdf	146.11 KB

Members are asked to consider a resolution under section 100A (4) of the Local Government Act 1972 that the public be excluded from the meeting for the following items on the grounds that it involves the likely disclosure of exempt information, as defined by the provisions of Part I of Schedule 12(A) to the Act, by virtue of paragraphs 3 and 4.