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| Item no. | Agenda Item | Details | Status | |||||||
|---|---|---|---|---|---|---|---|---|---|---|
| 01 | Election of Chair |
Members are asked to elect a Chair for the ensuing year. |
For decision | |||||||
| 02 | Appointment of Vice-Chair |
Members are asked to appoint a Vice-Chair for the ensuing year. |
For decision | |||||||
| 03 | Vote of Thanks and Welcome |
There will be a vote of thanks for Councillors Miles Hosken, Janice Jones and Jane Pinter from Telford & Wrekin Council and to Councillor Alex Phillips from Shropshire Council, who left the Fire Authority in May. The Fire Authority is also asked to welcome Councillors Karen Blundell and John Thompson back to the Fire Authority. |
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| 04 | Apologies for Absence | |||||||||
| 05 | Disclosable Pecuniary Interests |
Members are reminded that they must not participate in the discussion of, or voting on, any matter, in which they have a Disclosable Pecuniary Interest and should leave the room prior to commencement of the debate.
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| 06 | Public Questions |
Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.
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| 07 | Minutes |
Members are asked to agree the minutes, attached marked 7, of the Fire Authority meeting, held on 24 April 2019, and that they be signed by the Chair as a correct record.
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For decision | |||||||
| 08 | Audit and Performance Management Committee Minutes |
Members are asked to receive and note the minutes of the Audit and Performance Management Committee meeting, held on 11 April 2019, which are attached marked 8, and agree the recommendation at item 7, relating to the Code of Corporate Governance 2018/19. The Code of Corporate Governance is attached marked 8a.
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For decision | |||||||
| 09 | Constitutional Issues | |||||||||
| 09a | Committee Composition and Allocation of Seats to Political Groups |
This report, attached marked 9a, outlines the changes to the Committee structure of the Fire Authority and asks the Authority to agree the numbers on its Committees, together with the allocations of seats on those Committees to political groups.
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For decision | |||||||
| 09b | Committee Membership and Constitution |
This report, attached marked 9b, asks the Fire Authority to confirm appointments to committees and to the Local Government Association Fire Services Commission, to appoint its Member Champions and to review and agree the constitution of its committees.
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For decision | |||||||
| 09c | Review of Member Role Descriptions |
This report, attached marked 9c, asks the Fire Authority to review and agree its Member Role Descriptions. |
For decision | |||||||
| 09d | Review of Standing Orders and Scheme of Delegation to Officers |
This report, attached marked 9d, reviews the Fire Authority’s Standing Orders for the Regulation of Proceedings and Business, Standing Orders relating to Contracts and Scheme of Delegation to Officers and asks Members to consider and decide upon the amendments proposed. |
For decision | |||||||
| 09e | Review of Financial Regulations |
This report, attached marked 9e, reviews the Fire Authority’s Financial Regulations and asks members to consider the proposed amended version.
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For decision | |||||||
| 09f | Meeting Schedule 2019 |
The Meeting Schedule for Fire Authority and Committee meetings from June 2019 to December 2019 is attached, marked 9f, for information. The Meeting Schedule for 2020 will be brought to the Fire Authority meeting in October 2019 for agreement.
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For information | |||||||
| 10 | Statement of Accounts 2018/19 |
This report, attached marked 10, sets out the key revenue issues, which have arisen from work on the Statement of Accounts 2018/19, and seeks approval for use of the General Fund balance in 2019/20.
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For decision | |||||||
| 11 | Strategic Planning Process Timetable 2020/21 |
This report, attached marked 11, outlines how the Service will continue to align service, financial and improvement planning, the result of which will culminate in the 2020/21 budget, publication of the 2020/21 Annual Plan and a one-year extension of the current 2015-20 Action Plan.
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For decision | |||||||
| 12 | Service Targets for Integrated Risk Management Plan Extension 2020/21 |
Following agreement by the Fire Authority to extend the life of the Service Plan by one year, to March 2021, this report, attached marked 12, makes recommendations to Members about the rationale they may wish to use when considering the setting of targets against each of the Plan’s Performance Indicators for that extra year. It also asks Members to delegate responsibility for the setting of the actual targets for 2020/21, based on the rationale agreed through this report, to the Strategy and Resources Committee at their March 2020 meeting.
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For decision | |||||||
| 13 | The Scheme for the Payment of Member Allowances 2019/20 |
This report, attached marked 13, asks the Fire Authority to consider and agree its 2019/20 Scheme for the Payment of Members’ Allowances
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For decision | |||||||
| 14 | Annual Report on Partnerships |
This report, attached marked 14, provides an overview of the partnership working being undertaken by the Fire Authority and Shropshire Fire and Rescue Service.
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For information | |||||||
| 15 | Corporate Risk Management Annual Report 2018/19 |
This report, attached marked 15 informs Members about the corporate risk management work that has been undertaken during the previous twelve months.
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For information | |||||||
| 16 | Strategic Fire Alliance Update |
This report, attached marked 16, updates Members on progress in preparing priority projects developed by the Strategic Fire Alliance between Shropshire and Hereford & Worcester Fire and Rescue Services.
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For information | |||||||
| 17 | Exclusion of Press and Public |
Members are asked to consider a resolution under section 100A(4) of the Local Government Act 1972 that the public be excluded from the meeting for the items 18, 19 and 20 on the grounds that they involve the likely disclosure of exempt information, as defined by the provisions of Part I of Schedule 12(A) to the Act, by virtue of Paragraph 4. |
For decision | |||||||
| 18 | Exempt Appendix to Corporate Risk Management Annual Report 2018/19 (Paragraph 4) |
This paper, attached marked 18 is the exempt Appendix B to report 15 – Corporate Risk Management Annual Report 2018/19. The meeting will return to open session at this point. |
For information | |||||||
| 19 | Election of Chairs and Appointment of Vice-Chairs to Committees |
Members of each of the Fire Authority’s Committees, Panels and Working Groups are asked to elect a Chair and appoint a Vice-Chair. |
For decision |
