Standards and Human Resources

Standards and Human Resources Committee

29 April 2015

Submitted by Lynn Ince on Tue, 07/04/2015 - 11:08

Item no. Agenda Item Details Status

06b

Dispensation Request

This report, attached marked 6b, asks the Fire Authority to delegate authority to the Clerk and Monitoring Officer, in consultation with the Chair of the Standards and Human Resources Committee, to consider and decide upon a request for a dispensation, made by the Directors of the Board of Fire Authority controlled company, Shropshire Fire Risk Management Services Limited.

Attachment	Size
6b - Dispensation Request	311.05 KB

For decision

20 October 2015

Submitted by Lynn Ince on Wed, 07/01/2015 - 16:00

Item no. Agenda Item Details Status

01 Apologies for Absence

Disclosable Pecuniary Interests

Members are reminded that they must not participate in the discussion or voting on any matter, in which they have a Disclosable Pecuniary Interest, and should leave the room prior to the commencement of the debate.

Minutes

Members are asked to agree the minutes, attached marked 3, of the Standards and Human Resources Committee meeting, held on 17 March 2015, and that they be signed by the Chair as a correct record.

Attachment	Size
3 - Standards and Human Resources Committee Minutes 17 March 2015	136.06 KB

For decision

Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

Committee Constitution and Training

This report, attached marked 5, brings the latest version of the Committee’s constitution to the notice of its Members. It also asks Members to consider whether there is any training or development they wish to receive in order for them to fulfil their role on the Committee.

Attachment	Size
5 - Committee Constitution and Training	278.26 KB

For decision

Ethical Framework Matters

This report, attached marked 6, deals with a number of ethical framework matters, including a review of the Members’ Code of Conduct and of the Independent Person appointment.

Attachment	Size
6 - Ethical Framework Matters	346.02 KB

For decision

Implementation of the Living Wage

This report, attached marked 7, explains what the ‘Living Wage’ is and the implications of its implementation on Shropshire Fire and Rescue Service.

Attachment	Size
7 - Implementation of the Living Wage	1022.66 KB

For decision

Employment of Police Community Support Officers as 'On-Call' Firefighters

This report, attached marked 8, updates the Committee on the current position relating to the proposed dual role for Police Community Support Officers operating as ‘on-call’ firefighters within Shropshire.

Attachment	Size
8 - Employment of Police Community Support Officers as 'On Call' Firefighters	162.52 KB

For decision

Apprenticeship Scheme

This report, attached marked 9, provides the Committee with an update on the progress of the Apprenticeship Scheme.

Attachment	Size
9 - Apprenticeship Scheme	112.59 KB

For information

Firefighters Pension Scheme - Transitional Protections

The Fire Brigades Union has made a legal challenge regarding the transitional protections in the 2015 firefighter pension scheme regulations, in respect of potential discrimination. The Assistant Chief Fire Officer will provide a verbal update on the current position.

For information

Update on Occupational Health Provision

This report, attached marked 11, gives an update on the occupational health service supplied to Shropshire Fire and Rescue Service by the current providers, Shropshire Community Health NHS trust, McClelland Centre University of Worcester and Templar medical.

Attachment	Size
11 - Update on Occupational Health Provision	376.05 KB

For information

Equality and Diversity Steering Group Update

This report, attached marked 12, provides a summary of the work of the Equality and Diversity Steering Group from September 2014 to the beginning of October 2015.

Attachment	Size
12 - Equality and Diversity Steering Group Update	485.5 KB

For information

Fairness, Respect, Equality Shropshire Ltd

This report, attached marked 13, sets out the progress made by Fairness, Respect, Equality Shropshire Ltd. from June 2014 to June 2015, as requested by the Fire Authority.

Attachment	Size
13 - Fairness, Respect, Equality Shropshire Ltd.	237.42 KB

For information

Update on Grading Dispute

This report, attached marked 14, updates the Committee on the progress being made to resolve the current dispute between the Fire Brigades Union and Shropshire Fire and Rescue Service on the A to B phase of the Rank to Role process for Grey Book managers.

Attachment	Size
14 - Update on Grading Dispute	111.16 KB

For information

17 March 2015

Submitted by Lynn Ince on Wed, 07/01/2015 - 16:00

Item no. Agenda Item Details Status

01 Apologies for Absence For information

Disclosable Pecuniary Interests

For information

Minutes

Members are asked to agree the minutes, attached marked 3, of the Standards and Human Resources Committee meeting held on 6 November 2014, and that they be signed by the Chair as a correct record.

Attachment	Size
03 Minutes 6 November 2014	186.5 KB

For decision

Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

For information

Committee Constitution and Training Needs

This report, attached marked 5, brings the constitution of the Standards and Human Resources Committee to its Members for review. The report also asks Members to consider whether there is any training or development, which should be undertaken by the Committee in order to fulfil its role.

Attachment	Size
05 - Committee Constitution and Training Needs	250.5 KB

For decision

Committee Work Plan 2015/16

This report, attached marked 6, reviews progress against the 2014/15 Work Plan and puts forward a 2015/16 Work Plan for the Committee for consideration and approval by Members.

Attachment	Size
06 - Committee Work Plan 2015-16	269.5 KB

For decision

Member Development

This report, attached marked 7, updates the Committee on Member development activity over the past year and proposes training and development activity for the year April 2015 to March 2016.

Attachment	Size
07 - Member Development	166 KB

For decision

Review of Protocol on Gifts and Hospitality

This report, attached, marked 8, asks the Standards and Human Resources Committee to review the Fire Authority’s Protocol on Gifts and Hospitality and to make recommendations to the Authority regarding any changes to be made.

Attachment	Size
08 - Review of Protocol on Gifts and Hospitality	280 KB

For decision

Ethical Framework Matters

This paper, attached marked 9, reports on Code of Conduct complaints, provides details of dispensations, granted to Members, for the period 2014/15, and requests the Committee to renew the dispensation previously granted to members of the board of Shropshire Fire Risk Management Services Ltd.

Attachment	Size
09 - Ethical Framework Matters	263 KB

For decision

Progress on Implementation of the Single Equality Scheme Action Plan

This report, attached marked 10, updates Members on changes in the structure of the Single Equality Scheme Action Plan and progress on the main actions identified in the Plan from March 2014 to March 2015.

Attachment	Size
10 - Progress on Implementation of Single Equality Scheme Action Plan	103.03 KB

For information

Equality Monitoring Statistics

This report, attached marked 11, provides an overview of the Service’s Equality Monitoring Statistics.

Attachment	Size
11 Equality Monitoring Statistics	97.63 KB

For information

Reasonable Adjustments Update

This report, attached, marked 12, provides an overview of reasonable adjustments, made to support employees in their work roles.

Attachment	Size
12 Reasonable Adjustments Update	92.96 KB

For information

Amendments to Brigade Manager Roles and Responsibilities arising from the Public Value Programme

This report, attached marked 13, informs the Committee of the changes to the Brigade Manager Team, which have resulted from implementation of the Public Value Programme.

Attachment	Size
13 Amendments to Brigade Manager Roles and Responsibilities arising from the Public Value Programme	139.1 KB

For information

6 November 2014

Meeting rearranged from 21 October 2014

Submitted by Lynn Ince on Wed, 29/10/2014 - 15:19

Item no. Agenda Item Details Status

01 Apologies for Absence

Disclosable Pecuniary Interests

Members are reminded that they must not participate in the disucssion or voting on any matter, in which they have a Disclosable Pecuniary Interest, and should leave the room prior to the commencement of the debate.

Minutes

Members are asked to agree the non-exempt minutes, attached marked 3, of the Standards and Human Resources Committee meeting, held on 8 April 2014, and that they be signed by the Chair as a correct record.

Attachment	Size
3 - Standards and Human Resources Committee Non-exempt minutes 8 April 2014	226.22 KB

For decision

Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

Standards and Human Resources Committee Constitution

This report, attached marked 5, brings the latest version of the Committee's constitution to the notice of its Members.

Attachment	Size
5 - Standards and Human Resources Committee Constitution	274.37 KB

For information

Review of Ethical Framework Documents and Procedures

This report, attached marked 6, asks the Committee to review and amend, where necessary, the following ethical framework procedures and documents and make recommendations, where appropriate to the Fire Authority:

Members' Code of Conduct;
Code of Conduct complaints procedure;
Complaints form;
Disclosable pecuniary interest form; and
Dispensations procedure

Attachment	Size
6 - Review of Ethical Framework Documents and Procedures	167.9 KB

For decision

Equality and Diversity Steering Group Update

This report, attached marked 7, provides a summary of the work of the Equality and Diversity Steering Group from September 2013 to September 2014.

Attachment	Size
7 - Equality and Diversity Steering Group Update	738.77 KB

For information

Fairness, Respect, Equality Shropshire Ltd

This report, attached marked 8, sets out the progress made by Fairness, Respect, Equality Shropshire Ltd since its inauguration on 28 June 2013, as requested by the Fire Authority.

Attachment	Size
8 - Fairness, Respect, Equality Shropshire Ltd	282.58 KB

For information

Post Reductions Update

This report, attached marked 9, provides an update on the progress made on the reduction of the substantive establishment as a result of the Authority's Public Value consultation work.

Attachment	Size
9 - Post Reductions Update	151.73 KB

For information

Update on Occupational Health Provision

This report, attached marked 10, gives an update on the occupational health service supplied to Shropshire Fire and Rescue Service by the current provider, Working Well Occupational Health and Wellbeing Services, part of the Worcestershire Acute Hospitals NHS Trust. In addition, the report details how the service will be provided from 2015.

Attachment	Size
10 - Update on Occupational Health Provision	263.07 KB

For information

Wholetime Recruitment Freeze

This report, attached marked 11, details the implications of the wholetime recruitment freeze, as requested by the Committee at its meeting in April.

Attachment	Size
11 - Wholetime Recruitment Freeze	97.43 KB

For information

11a

Review of Conditions of Service

The Department for Communities and Local Government has initiated a review of conditions of service for operational staff at all grades, including Brigade Managers, and has published two questionnaires to gather views from Fire and Rescue Authorities.

The submission date for the completed questionnaires will have passed by the date of the Standards and Human Resources Committee meeting. A copy of the response submitted on behalf of the Fire Authority will be tabled to the meeting for Members' information.

For information

11b

Pension Board for Firefighter Pension Schemes

This report, attached marked 11b, informs of the requirement under the Public Services Pensions Act 2013 for public sector pension schemes to establish a Pension Board for, in this instance, the Firefighter Pension Scheme.

Attachment	Size
11b - Pension Board for Firefighter Pension Schemes	123.35 KB

For information

Local Government Act 1972

Members are asked to consider a resolution under section 100A (4) of the Local Government Act 1972 that the public be excluded from the meeting for the following item on the grounds that it involves the likely disclosure of exempt information, as defined by the provisions of Part I of Schedule 12(A) to the Act, by virtue of Paragraphs 1, 2 and 3.

For decision

Exempt Minutes (Paragraphs 1, 2 and 3)

Members are asked to agree the exempt minutes, attached marked 13, of the Standards and Human Resources Committee meeting, held on 8 April 2014, and that they be signed by the Chair as a correct record.

For decision

21 October 2014

Submitted by Lynn Ince on Mon, 13/10/2014 - 16:20

8 April 2014

Submitted by Anonymous on Fri, 28/03/2014 - 11:46

Item no. Agenda Item Details Status

Election of Chair

Members are asked to elect a Chair to hold office until the Annual Meeting of the Fire Authority.

Appointment of Vice-Chair

Members are asked to appoint a Vice-Chair to hold office until the Annual Meeting of the Fire Authority.

03 Apologies for Absence

Disclosable Pecuniary Interests

Minutes

Members are asked to agree:
• The minutes of the Standards Committee, held on 4 September 2013, attached marked 5a; and
• The non-exempt minutes of the Human Resources Committee held on 17 October 2013, attached marked 5b;
and that they be signed by the Chair as a correct record.

Attachment	Size
05a-standards-minutes-sept-2013.pdf	122.78 KB
05b-non-exempt-hr-minutes-hr-oct-2013.pdf	191.5 KB

For decision

Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

Committee Constitution and Training Needs

This report, attached marked 7, brings the constitution of the merged Standards and Human Resources Committee to its Members for review. The report also asks Members to consider whether there is any training or development, which should be undertaken by the Committee in order to fulfil its role.

Attachment	Size
07-standards-and-hr-committee-constitution-and-training.pdf	279.71 KB

For decision

Role Descriptions and Skills and Competencies

This report, attached marked 8, asks the Committee to consider and agree the Role Descriptions for its Chair and Vice-Chair and the Role Description and Skills and Competencies for the Fire Authority’s Independent Person in order for the Committee to make recommendations to the Fire Authority regarding any amendments required.

Attachment	Size
08-rds-and-skills-and-competencies.pdf	359.46 KB

For decision

Committee Work Plan 2014/15

This report, attached marked 9, reviews progress against the 2013/14 Work Plans for both the Standards and Human Resources Committees and puts forward a 2014/15 Work Plan for the merged Committee for consideration and approval by Members.

Attachment	Size
09-committee-work-plan-2014-15.pdf	231.01 KB

For decision

Member Development

This report, attached marked 10, updates the Committee on Member development activity over the past year and proposes a training and development activity for the year April 2014 to March 2015.

Attachment	Size
10-member-development-2014-15.pdf	178.54 KB

For decision

Review of Protocol on Member / Officer Relations

This report, attached, marked 11, asks the Standards and Human Resources Committee to review the Fire Authority’s Protocol on Member / Officer Relations and to make recommendations to the Authority regarding any changes to be made.

Attachment	Size
11-review-of-protocol-on-member-officer-relations.pdf	274.8 KB

For decision

Review of Protocol on Gifts and Hospitality

This report, attached, marked 12, asks the Standards and Human Resources Committee to review the Fire Authority’s Protocol on Gifts and Hospitality and to make recommendations to the Authority regarding any changes to be made.

Attachment	Size
12-review-of-protocol-on-gifts-and-hospitality.pdf	255.28 KB

For decision

Update on Ethical Framework Issues

This report, attached marked 13, updates the Committee on issues relating to the ethical framework and brings the following procedures and documents to the notice of its Members:
• Members’ Code of Conduct;
• Code of Conduct complaints procedure;
• Complaints form;
• Disclosable pecuniary interest form; and
• Dispensations Procedure.

Attachment	Size
13-ethical-framework-issues-update.pdf	166.02 KB

For information

Pension Scheme Auto-Enrolment

This report, attached, marked 14, advises of the work that has been done regarding auto enrolment and the effect the legislation has had on Shropshire Fire and Rescue Service.

Attachment	Size
14-pension-scheme-auto-enrolment.pdf	118.51 KB

For information

Retained Duty System Settlement Scheme

This report, attached, marked 15, provides an update on the progress of the Retained Duty System Settlement Scheme.

Attachment	Size
15-retained-duty-system-settlement-scheme.pdf	111.6 KB

For information

Progress on Implementation of the Single Equality Scheme Action Plan

This report, attached marked 16, updates Members on the progress on implementation of changes in the structure of the Single Equality Scheme Action Plan 2015 and progress on the main actions identified in the Plan from March 2012 to March 2014.

Attachment	Size
16-single-equality-scheme-action-plan.pdf	685.46 KB

For information

Equality Monitoring Statistics

This report, attached marked 17, provides elected Members with an overview of the Service’s Equality Monitoring Statistics.

Attachment	Size
17-equality-monitoring-statistics.pdf	256.09 KB

For information

Reasonable Adjustments Update

This report, attached, marked 18, provides an overview of reasonable adjustments, made to support employees in their work roles.

Attachment	Size
18-reasonable-adjustments-update.pdf	190.79 KB

For information

Hate Crime Presentation

As requested at the last meeting of the Human Resources Committee, the Equality and Diversity Officer will give a short presentation on a fire-related hate crime incident.

For information

Local Government Act 1972

Members are asked to consider a resolution under section 100A (4) of the Local Government Act 1972 that the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information, as defined by the provisions of Part I of Schedule 12(A) to the Act, by virtue of Paragraphs 1, 2 and 3.

For decision

Exempt Minutes

Members are asked to agree the exempt minutes of the Human Resources Committee, held on 17 October 2013, attached marked 21, and that they be signed by the Chair as a correct record.

For decision

Appeals Panel Decisions

Since the last meeting of the Human Resources Committee in October 2013 there are three Appeals Panel decisions to report, outline details of which appear below. The Assistant Chief Fire Officer – Corporate Services will give a verbal report on the decision made in each case.

3 October 2013
Internal Disputes Resolution Procedure Appeal under Stage 2
This was an appeal against a decision of the Assistant Chief Fire Officer not to grant a qualifying injury award.

17 October 2013
Internal Disputes Resolution Procedure Appeal under Stage 2
This was an appeal against a decision of the Head of Area Command to dismiss for failure to be able to meet the contractual terms of employment.

8 January 2014
Internal Disputes Resolution Procedure Appeal under Stage 2
This was an appeal against a decision of the Head of Area Command to dismiss for failure to be able to meet the contractual terms of employment.

For information

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