Standards, Audit and Performance

30 November 2023

Submitted by Lynn Ince on Thu, 22/12/2022 - 10:20

Item no. Agenda Item Details Status

01 Apologies for Absence

Disclosable Pecuniary Interests

Members are reminded that they must not participate in the discussion or voting on any matter, in which they have a Disclosable Pecuniary Interest, and should leave the room prior to the commencement of the debate.

Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public

Minutes

Members are asked to agree the minutes, attached marked 4, of the Standards, Audit and Performance Committee, held on 28 September 2023, and that they be signed by the Chair as a correct record.

Attachment	Size
4 - Standards, Audit and Performance Committee 28 September 2023	175.32 KB

For decision

Standards, Audit and Performance Committee Work Plan 2024

This report, attached marked 5, puts forward a 2024 Work Plan for the Standards, Audit and Performance Committee for consideration and approval by Members. The report also reviews implementation of the activities listed in last year’s Work Plan.

Attachment	Size
5 - Standards, Audit and Performance Committee Work Plan 2024	229.14 KB

For decision

Statement of Accounts 2022/23

This report, to follow marked 6, presents the completed Statement of Accounts for 2022/23 to the Committee for consideration and approval.

As the Statement is in excess of 90 pages, a hard copy has not been included with the meeting papers but can be accessed by clicking on the document below.

A paper copy will be made available upon request.

Attachment	Size
6 - Statement of Accounts 2022/23	67.31 KB
6 - Appendix A Statement of Accounts 2022/23	1.14 MB
6 - Appendix B Balance Sheet Movements 2022/23	91.43 KB

For decision

07 External Audit

07a

Audit Findings Report

Representatives of the External Auditors will present the Audit Findings for the year ended 31 March 2023, to follow marked 7.

The Chair of the Standards, Audit and Performance Committee, Chief Fire Officer and Treasurer (in accordance with the authority delegated to them by the Fire Authority at its meeting on 13 February 2012) will then sign the Letter of Representation for the year ended 31 March 2022, as required by External Audit.

Attachment	Size
7a - Auditors Annual Report on Shropshire and Wrekin Fire and Rescue Authority 2021/22 and 2022/23	4.64 MB

For decision

07b

Auditors Annual Report on Shropshire and Wrekin Fire and Rescue Authority 2021/22 and 2022/23

The Fire Authority is asked to note the Auditors Annual Report 2021/22 and 2022/23 which is attached marked 7b.

Attachment	Size
7b - Auditors Annual Report on Shropshire and Wrekin Fire and Rescue Authority 2021/22 and 2022/23	4.48 MB

For information

Annual Governance Statement 2023/24 Improvement Plan

This report, attached marked 8, summarises the progress made to date against the improvements contained in the Annual Governance Statement Improvement Plan 2023/24.

Attachment	Size
8 - Annual Governance Statement 2023/24 Improvement Plan	120.88 KB

For information

Corporate Risk Management Summary

This report, attached marked 9 updates Members on the status of risks on the Corporate Risk Register.

Attachment	Size
9 - Corporate Risk Management Summary	119.06 KB

For information

10a

Corporate Performance Indicators April - September 2023

This report, to follow marked 10a, presents a summary of the Service’s performance for the period from April to September 2023.

Attachment	Size
10a - Corporate Performance Indicators - April to September 2023	583.16 KB

For information

10b

HMICFRS Values and Cultures Report Update

This report, attached marked 10b, presents the Service’s progress against the recommendations made to the sector in the His Majesty’s Inspectorate of Constabulary and Fire and Rescue Services (HMICFRS) Values and Culture in the fire and rescue services report.

Attachment	Size
10b - HMICFRS Values and Cultures Report Update	124.55 KB

For information

28 September 2023

Submitted by Lynn Ince on Thu, 22/12/2022 - 10:19

Item no. Agenda Item Details Status

01 Apologies for Absence

Disclosable Pecuniary Interests

Members are reminded that they must not participate in the discussion of, or voting on, any matter, in which they have a Disclosable Pecuniary Interest, and should leave the room prior to the commencement of the debate.

Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

Minutes

Members are asked to agree the minutes, attached marked 4, of the Standards, Audit and Performance Committee meeting, held on 13 July 2023, and that they be signed by the Chair as a correct record.

Attachment	Size
4 - Standards, Audit and Performance Committee Minutes 13 July 2023	202.7 KB

For decision

Committee Training

Members are asked to consider and agree what training they wish to receive in order to fulfil their role on the Committee effectively.

For decision

Annual Review 2022/23

This report, attached marked 6, presents the draft Annual Review (also known as the Annual Statement of Assurance) for 2022/23 and gives the Committee an opportunity to make comment on the draft, prior to its going forward to the full Fire Authority for consideration and approval.

Attachment	Size
6 - Annual Review 2022/23	96.25 KB

For decision

Review of Whistleblowing Policy

This report, attached marked 7, requests the Committee to recommend that the Fire Authority approve the Whistleblowing Policy (attached at the Appendix to the report), following the annual review conducted by officers.

Attachment	Size
7 - Review of Whistleblowing Policy	191.44 KB

For decision

Corporate Risk Management Summary

This report, attached marked 8, updates Members on the status of risks on the Corporate Risk Register.

Attachment	Size
8 - Coroporate Risk Management Report	91.03 KB

For information

Annual Governance Statement Improvement Plan 2023/24

This report, attached marked 9, summarises the progress made to date against the improvements contained in the Annual Governance Statement Improvement Plan 2023/24.

Attachment	Size
9 - Annual Governance Statement Improvement Plan 2023/24	98.07 KB

For information

10a

Corporate Performance Indicators inlcuding On Call Duty System Performance April to June 2023

This report, attached marked 10a, presents a summary of the Service’s performance from April to June 2023.

Attachment	Size
10a - Corporate Performance Indicators including On Call Duty System Performance April to June 2023	571.67 KB

For information

10b

HMICFRS Values and Cultures Report Update

This report, attached marked 10b, presents the Service progress against the recommendations made to the sector in His Majesty’s Inspectorate of Constabulary and Fire and Rescue Services Values and Culture in the fire and rescue services report.

Attachment	Size
10b - HMICFRS Values and Cultures Report Update	112.35 KB

For information

Review of Protocols

Officers have carried out a review of the following protocols:

Member / Officer Relations attached marked 11a and
Gifts and Hospitality, attached marked 11b

Minor amendments are proposed by officers and are shown in bold italics on the documents with any deletions struck through.

The Committee is also asked to review these documents and make recommendations accordingly to the Authority.

Attachment	Size
11a - Protocol on Member / Officer Relations	94.49 KB
11b - Protocol on Gifts and Hospitaltiy for Members	98.94 KB

For decision

Pension Board Minutes

Members are asked to note the minutes of the Pension Board meeting, held on 6 July 2023, which are attached marked 12.

Attachment	Size
12 - Pension Board Minutes 6 July 2023	161.73 KB

For information

13 July 2023

Submitted by Lynn Ince on Thu, 22/12/2022 - 10:19

Item no. Agenda Item Details Status

01 Apologies for Absence

Disclosable Pecuniary Interests

Public Questions

Members are asked to recieve any questions, statements or petitions, of which notice has been received, from membes of the public.

Minutes

Members are asked to agree the minutes, attached marked 4, of the Standards, Audit and Performance Committee meeting, held on 27 April 2023, and that they be signed by the Chair as a correct record.

Attachment	Size
4 - Standards, Audit and Performance Committee Minutes 27 April 2023	215.76 KB

For decision

05 External Audit

05a

Shropshire and Wrekin Fire and Rescue Authority Audit Plan for year ending 31 March 2023

This paper, attached marked 5a, sets out an overview of the planned scope and timing of the external audit , as required by International Standard on Auditing (UK & Ireland) 260.9/20.

Attachment	Size
5a - Shropshire and Wrekin Fire and Rescue Authority Audit Plan for year ending 31 March 2023	5.56 MB

For information

05b

Informing the Audit Risk Assessment for Shropshire and Wrekin Fire and Rescue Authority 2022/23

This report, attached marked 5b, contributes towards the effective two-way communication between external auditors and the Standards, Audit and Performance Management Committee, as 'those charged with governance'. The report covers some important areas of the auditor risk assessment, where external audit is required to make inquiries of the Committee under auditing standards.

Attachment	Size
5b - Informing the Audit Risk Assessment for Shropshire and Wrekin Fire and Rescue Authority 2022/23	1.38 MB

For information

Internal Audit Annual Report and Opinion 2022/23

This report, attached marked 6, provides the Committee with the overall results in terms of meeting Internal Audit's objectives as set out in the internal audit plan for 2022/23; an audit opinion and commentary on the overall adequacy and effectiveness of the internal control environment; and a copy of the curretnt internal audit charter.

Attachment	Size
6 - Internal Audit Annual Report and Opinion 2022/23	382.91 KB

For information

Annual Governance Statement 2022/23 and Improvement Plan 2023/24

The purpose of this report, attached marked 7, is twofold: it sets out the draft Annual Governance Statement (AGS) for 2022/23 and the AGS Improvement Plan 2023/24 to be included in the Fire Authority's Statement of Accounts. It also reports on the closedown of activities contained within the 2022/23 Improvement Plan.

Attachment	Size
7 - Annual Governance Statement 2022/23 and Improvement Plan 2023/24	207.5 KB

For decision

Corporate Risk Managment Summary

This report, attached marked 8, updates Members on the status of risks on the Corporate Risk Register.

Attachment	Size
8 - Corporate Risk Management Summary	126.6 KB

For information

Corporate Performance Indicators including On Call Duty System Performance - April 2022 to March 2023 (Year End)

This report, attached marked 9, presents a summary of the Service's performance for the year ended April 2022 to March 2023.

Attachment	Size
9 - Corporate Performance Indicators including On Call Duty System Performance - April 2022 to March 2023 (Year End)	572.34 KB

For information

Summary of Compliments and Complaints 2019/20 to 2022/23

This report, attached marked 10, advises Members of summary details regarding the compliments and complaints recieved during 2022/23, with comparisons to the previous three years.

Attachment	Size
10 - Summary of Compliments and Complaints 2019/20 to 2022/23	557.74 KB

For information

His Majesty's Inspectorate of Constabulary and Fire and Rescue Services Values and Cultures Report Update June 2023

This report, attached marked 11, presents the Service's progress against the recommendations made to the sector in the His Majesty's Inspectorate of Constabulary and Fire and Rescue Services Values and Cultures in the Fire and Rescue Services report.

Attachment	Size
11 - His Majesty's Inspectorate of Constabulary and Fire and Rescue Services Values and Culture Report Update June 2023	104.52 KB

For information

27 April 2023

Submitted by Lynn Ince on Thu, 22/12/2022 - 10:18

Item no. Agenda Item Details Status

01 Apologies for Absence

Disclosable Pecuniary Interests

Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

Non-Exempt Minutes

Members are asked to agree the minutes, attached marked 4, of the Standards, Audit and Performance Committee meeting, held on 1 December 2022, and that they be signed by the Chair as a correct record.

Attachment	Size
4 - Non-Exempt Standards, Audit and Performance Committee Minutes 1 December 2023	186.63 KB

For decision

Committee Terms of Reference

This report, attached marked 5, asks Members to consider the Terms of Reference of the Standards, Audit and Performance Committee, following the annual review conducted by officers.

Attachment	Size
5 - Committee Terms of Reference April 2023	144.93 KB

For decision

Review of Member Role Descriptions

This report, attached marked 6, asks Members to review the Role Descriptions for the Chair and Vice-Chair of the Standards, Audit and Performance Committee, the Member Champion for Risk Management and Audit and the Fire Authority’s Independent Person.

Attachment	Size
6 - Review of Member Role Descriptions	117.51 KB

For decision

Code of Corporate Governance 2022/23

This report, attached marked 7, gives the Committee an opportunity to make comment on the draft Code of Corporate Governance 2022/23, prior to it going forward to the full Fire Authority for consideration and formal adoption.

Attachment	Size
7 - Code of Corporate Governance 2022/23	396.96 KB

For decision

Statement of Accounts 2022/23: Review of Accounting Policies

This report, attached marked 8, presents the accounting policies to be used in the production of the Fire Authority’s Statement of Accounts 2022/23, for consideration and approval.

Attachment	Size
8 - Statement of Accounts 2022/23: Review of Accounting Policies	227.49 KB

For decision

Internal Audit Plan from 2023/24

This report, attached marked 9, informs the Committee of the proposed internal audit plan for 2023/24.

Attachment	Size
9 - Internal Audit Plan from 2023/24	190.19 KB

For decision

Review of Anti-Fraud, Bribery and Corruption Strategy

This report, attached marked 10, requests the Committee to recommend that the Fire Authority re-affirm the Anti-Fraud, Bribery and Corruption Strategy following the annual review conducted by officers.

Attachment	Size
10 - Review of Anti-Fraud, Bribery and Corruption Strategy	124.8 KB

For decision

Annual Governance Statement Improvement Plan 2022/23

This report, attached marked 11, summarises the progress made to date against the improvements contained in the Annual Governance Statement Improvement Plan 2022/23.

Attachment	Size
11 - Annual Governance Statement Improvement Plan 2022/23	126.34 KB

For information

Corporate Risk Management Summary

This report, attached marked 12, updates Members on the status of risks on the Corporate Risk Register.

Attachment	Size
12 - Corporate Risk Management Summary	89.24 KB

For information

13 Performance Monitoring

13a

Corporate Performance Indicators including On Call Duty System Performance - April to December 2022 (Quarter 3)

This report, attached marked 13a, presents a summary of the Service’s performance from April to December 2022.

Attachment	Size
13a - Corporate Performance Indicators including On Call Duty System Performance - April to December 2022 (Quarter 3)	634.66 KB

For information

13b

Corporate Performance Indicators 2023/24

This report, attached marked 13b, presents the Corporate Performance Indicators for 2023/24 as agreed by the Strategy and Resources Committee at its meeting on 22 March 2023.

Attachment	Size
13b - Corporate Performance Indicators 2023/24	934.46 KB

For information

13c

HMICFRS Values and Cultures Report: Reccomendations and Approach

This report, attached marked 13c, presents the Service’s approach and action plan to the recommendations made to the sector in the His Majesty’s Inspectorate of Constabulary and Fire and Rescue Services (HMICFRS) Values and Culture in the Fire and Rescue Services Report.

Attachment	Size
13c - HMICFRS Values and Cultures Report: Recommendations and Approach	92.45 KB

For information

14 Standards

14a

Ethical Standards Framework

This report, to follow marked 14a, deals with ethical framework matters, namely a review of the Members’ Code of Conduct and related documents.

Attachment	Size
14a - Ethical Framework Matters April 2023	75.01 KB
14a Appendix A Members Code of Conduct	229.77 KB
14a Appendix B Arrangements for dealing with standards allegations under the Localism Act 2011	477.61 KB
14a Appendix C Disclosable Pecuniary Interests Form	170.47 KB
14a Appendix D Process for seeking a Dispensation	87.35 KB

For decision

14b

Code of Conduct Complaints 2022/23

Whilst not a legal requirement, it is good practice for Members to receive regular updates on Code of Conduct complaints, even if there have been none. Officers are pleased to report that, during the period 2022/23, the Fire Authority has received no complaints that any of its Members has breached its Code of Conduct.

For information

Member Development 2022/23 and 2023/24

This report, attached marked 15, updates the Committee on Member development activity over the past year and proposes training and development activity for the year April 2023 to March 2024.

Attachment	Size
15 - Member Development 2022/23 and 2023/24	78.93 KB

For decision

16 Pension Board

16a

25 November 2022

Members are asked to note the minutes of the Pension Board meeting, held on 25 November 2022, which are attached marked 16a.

Attachment	Size
16a - Pension Board Minutes 25 November 2022	173.04 KB

For information

16b

16 March 2023

Members are asked to note the minutes of the Pension Board meeting, held on 16 March 2023, which are to follow marked 16b.

Attachment	Size
16b - Pension Board Minutes 16 March 2023	147.94 KB

For information

Exclusion of Press and Public

Members have a discretion to exclude the press and public from meetings of the Fire Authority in defined circumstances. In view of the nature of business to be transacted, it is recommended that under Section 100(A)(4) of the Local Government Act 1972, having been satisfied in all the circumstances of the case that the public interest in maintaining the exemption outweighs the public interest in disclosing this information, that Members formally resolve that the press and public be excluded+ from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 4 of Part 1 of Schedule 12A to the Local Government Act 1972.

For decision

Exempt Minutes (Paragraph 4)

Members are asked to agree the exempt minutes, attached marked 18 of the Standards, Audit and Performance Committee meeting, held on 1 December 2022, and that they be signed by the Chair as a correct record.

For decision

Corporate Risk Management Summary (Paragraph 4)

The Committee is asked to receive Appendix B to Report 9 – Corporate Risk Management Summary, attached marked 19, which contains exempt information.

For information

30 September 2022

Submitted by Lynn Ince on Thu, 04/08/2022 - 10:18

Item no. Agenda Item Details Status

01 Apologies for Absence

Disclosable Pecuniary Interests

Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

Minutes

Members are asked to agree the minutes, attached marked 4, of the Standards, Audit and Performance Committee meeting, held on 27 April 2022, and that they be signed by the Chair as a correct record.

Attachment	Size
4 - Standards, Audit and Performance Committee Minutes 27 April 2022	176.41 KB

For decision

Committee Consitution and Training

This report, attached marked 5, brings the latest version of the Committee’s constitution to the notice of its Members. It also asks Members to consider what training they wish to receive in order to fulfil their role on the Committee effectively.

Attachment	Size
5 - Committee Constitution and Training	144.02 KB

For decision

External Audit: Update on Audit for the year ended 31 March 2022

The External Auditors will give a verbal update on the Audit for the year ended 31 March 2022.

For information

Annual Governance Statement 2021/22 and Improvement Plan 2022/23

This report, attached marked 7, sets out the draft Annual Governance Statement (AGS) for 2021/22 and AGS Improvement Plan 2022/23 to be included in the Fire Authority’s Statement of Accounts. It also reports on initial progress of activities contained within the 2022/23 Improvement Plan.

Attachment	Size
7 - Annual Governance Statement 2021/22 and Improvement Plan 2022/23	201.41 KB

For decision

Annual Review 2021/22

This report, to follow marked 8, presents the draft Annual Review (also known as the Annual Statement of Assurance) for 2020/21 and gives the Committee an opportunity to make comment on the draft, prior to its going forward to the full Fire Authority for consideration and approval.

Attachment	Size
8 Appendix Draft Annual Review 2021/22	5.28 MB
8 - Annual Review 2021/22	70.12 KB

For decision

Summary of Compliments and Complaints 2018/19 to 2021/22

This report, attached marked 9, advises Members of summary details regarding the compliments and complaints received during 2021/22, with comparisons to the previous three years.

Attachment	Size
9 - Summary of Compliments and Complaints 2018-19 to 2021-22	382.37 KB

For information

Corporate Risk Management Summary

This report, attached marked 10, updates Members on the status of risks on the Corporate Risk Register.

Attachment	Size
10 - Corporate Risk Management Summary	90.29 KB

For information

11 Performance Monitoring

11a

Corporate Performance Indicators including On Call Duty System Performance - April 2021 to March 2022

This report, to follow marked 11a, presents a summary of the Service’s performance from April 2021 to March 2022

Attachment	Size
11a - Corporate Performance Indicators April 2021 to March 2022	1.07 MB

For information

11b

Corporate Performance Indicators including On Call Duty System Performance April to June 2022

This report, to follow marked 11b, presents a summary of the Service’s performance from April to June 2022.

Attachment	Size
11b - Corporate Performance Indicators April to June 2022	675.39 KB

For information

Pension Board Minutes

Members are asked to note the minutes of the Pension Board meeting, held on 23 May 2022, which are attached marked 12.

Attachment	Size
12 - Pension Board Minutes 23 May 2022	185.87 KB

For information

Exclusion of Press and Public

Members have a discretion to exclude the press and public from meetings of the Fire Authority in defined circumstances. In view of the nature of business to be transacted, it is recommended that under Section 100(A)(4) of the Local Government Act 1972, having been satisfied in all the circumstances of the case that the public interest in maintaining the exemption outweighs the public interest in disclosing this information, that Members formally resolve that the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 4 of Part 1 of Schedule 12A to the Local Government Act 1972.

For decision

Corporate Risk Management Summary (Paragraph 4)

The Committee is asked to receive Appendix C to Report 10 – Corporate Risk Management Summary, attached marked 14, which contains exempt information.

For information

Industrial Action Presentation (Paragraph 4)

The Committee will receive a presentation on Industrial Action.

For information

1 December 2022

Submitted by Lynn Ince on Wed, 22/12/2021 - 15:39

Item no. Agenda Item Details Status

01 Apologies for Absence

Disclosable Pecuniary Interests

Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

Minutes

Members are asked to agree the minutes, attached marked 4, of the Standards, Audit and Performance Committee, held on 30 September 2022, and that they be signed by the Chair as a correct record.

Attachment	Size
4 - Standards, Audit and Performance Committee Minutes 30 September 2022	162.8 KB

For decision

Standards, Audit and Performance Committee Work Plan 2023

This report, attached marked 5, puts forward a 2023 Work Plan for the Standards, Audit and Performance Committee for consideration and approval by Members. The report also reviews implementation of the activities listed in last year’s Work Plan.

Attachment	Size
5 - Standards, Audit and Performance Committee Work Plan 2023	180.12 KB

For decision

Statement of Accounts 2021/22

This report, attached marked 6, presents the completed Statement of Accounts for 2021/22 to the Committee for consideration and approval.

As the Statement is in excess of 90 pages, a hard copy has not been included with the meeting papers but can be accessed on the Fire Authority’s website via the following link:

https://www.shropshirefire.gov.uk/meeting/1-december -2022

A paper copy will be made available upon request.

Attachment	Size
6 - Statement of Accounts 2021/22	100.7 KB
6 - Appendix A Statement of Accounts 2021/22	1.16 MB
6 - Appendix B Balance Sheet Movements 2021/22	125.41 KB

For decision

External Audit: Audit Findings Report

Representatives of the External Auditors will present the Audit Findings for the year ended 31 March 2022, to follow marked 7.

For decision

Annual Governance Statement 2021/22 Improvement Plan

This report, attached marked 8, summarises the progress made to date against the improvements contained in the Annual Governance Statement Improvement Plan 2021/22.

Attachment	Size
8 - Annual Governance Statement 2021/22 Improvement Plan	122.78 KB

For information

Corporate Risk Management Summary

This report, attached marked 9 updates Members on the status of risks on the Corporate Risk Register.

Attachment	Size
9 -Corporate Risk Management Summary	95.88 KB

For information

Performance Monitoring: Corporate Performance Indicators - April to September 2022

This report, attached marked 10, presents a summary of the Service’s performance for the period from April to September 2022.

Attachment	Size
10 - Corporate Performance Indicators April to September 2022	515.67 KB

For information

11 Standards

11a

Appointment of Independent Persons

This report, attached marked 11a, updates the Committee on the recruitment activity which the Monitoring Officer has undertaken in respect of the recruitment of two new Independent Persons for both Telford and Wrekin Council and the Combined Fire Authority. The Committee is asked to recommend the appointment of the preferred candidates to the Fire Authority.

Attachment	Size
11a - Appointment of Independent Persons	76.03 KB

For decision

11b

Ethical Framework Matters

This report, to follow marked 11b, deals with a number of ethical framework matters, including a review of the Members’ Code of Conduct and related documents.

For decision

12 Pension Board

12a

Pension Board Annual Report 2022

The Committee is asked to receive and note the Pension Board Annual Report 2022, which is attached marked 12a.

Attachment	Size
121a - Pension Board Annual Report 2022	129.86 KB

For information

12b

Pension Board Minutes

Members are asked to receive and note the minutes of the Pension Board meeting, held on 25 November 2022, which are to follow marked 12b.

For information

Exclusion of Press and Public

For decision

Corporate Risk Management Summary (Paragraph 4)

The Committee is asked to receive Appendix B to Report 9 – Corporate Risk Management Summary, attached marked 14, which contains exempt information.

For information

22 September 2022

Meeting rearranged to 30 September 2022

Submitted by Lynn Ince on Wed, 22/12/2021 - 15:39

21 July 2022

Meeting cancelled

Submitted by Lynn Ince on Wed, 22/12/2021 - 15:38

27 April 2022

Submitted by Lynn Ince on Wed, 22/12/2021 - 15:37

Item no. Agenda Item Details Status

01 Apologies for Absence

Disclosable Pecuniary Interests

Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

Minutes

Members are asked to agree the minutes, attached marked 4, of the Standards, Audit and Performance Committee meeting, held on 2 December 2021, and that they be signed by the Chair as a correct record.

Attachment	Size
4 - Standards, Audit and Performance Committee Minutes 2 December 2021	158.7 KB

For decision

Committee Terms of Reference

This report, attached marked 5, asks Members to consider the Terms of Reference of the Standards, Audit and Performance Committee, following the annual review conducted by officers.

Attachment	Size
5 - Committee Terms of Reference	143.36 KB

For decision

Review of Member Role Descriptions

Attachment	Size
6 - Review of Member Role Descriptions	280.69 KB

For decision

07 Code of Corporate Governance

07a

Code of Corporate Governance 2021/22

This report, attached marked 7a, gives the Committee an opportunity to make comment on the draft Code of Corporate Governance 2021/22, prior to it going forward to the full Fire Authority for consideration and formal adoption.

Attachment	Size
7a - Code of Corporate Governance 2021/22	580.64 KB

For decision

07b

Internal Audit Report on Corporate Governance 2021/22

The Internal Audit Report on Corporate Governance 2021/22 is attached marked 7b.

Attachment	Size
7b - Internal Audit Report on Corporate Governance 2021/22	290.38 KB

For information

Internal Audit Annual Report

This report, attached marked 8, provides a summary of Internal Audit’s work over 2021/22.

Attachment	Size
8 - Internal Audit Annual Report 2021/22	318.56 KB

For information

09 External Audit

09a

Auditor's Annual Report

The External Auditors will present the Auditor’s Annual Report on Shropshire and Wrekin Fire and Rescue Authority, attached marked 9a.

Attachment	Size
9a - Auditor's Annual Report	9.67 MB

For decision

09b

Audit Letter

Members are asked to receive the External Auditor’s Audit Letter, which is attached marked 9b.

Attachment	Size
9b - Audit Letter	1.24 MB

For information

09c

The Audit Plan

This paper, attached marked 9c, sets out an overview of the planned scope and timing of the external audit, as required by International Standard on Auditing (UK & Ireland) 260.9/20

Attachment	Size
9c - The Audit Plan	6.57 MB

For information

09d

Informing the Audit Risk Assessment

This report, attached marked 9d, contributes towards the effective two-way communication between external auditors and the Standards, Audit and Performance Management Committee, as 'those charged with governance'. The report covers some important areas of the auditor risk assessment, where external audit is required to make inquiries of the Committee under auditing standards.

Attachment	Size
9d - Informing the Audit Risk Assessment	1.36 MB

For information

Statement of Accounts 2021/22: Review of Accounting Policies

This report, attached marked 10, presents the accounting policies to be used in the production of the Fire Authority’s Statement of Accounts 2021/22, for consideration and approval. The report also states the areas of estimation uncertainty to the Committee, and what is done to mitigate the risks around this uncertainty.

Attachment	Size
10 - Statement of Accounts 2021/22: Review of Accounting Policies	249.39 KB

For decision

Internal Audit Provision from 2022/23

This report, attached marked 11, informs the Committee of a change in provider for Internal Audit Services from 2022/23.

Attachment	Size
11 - Internal Audit Provision from 2022/23	90.51 KB

For information

Review of Anti-Fraud, Bribery and Corruption Strategy

This report, attached marked 12, requests the Committee to recommend that the Fire Authority re-affirm the Anti-Fraud, Bribery and Corruption Strategy following the annual review conducted by officers.

Attachment	Size
12 - Review of Anti-Fraud, Bribery and Corruption Strategy	125.33 KB

For decision

Review of Reporting of Illegality and Malpractice Process

The Committee has the responsibility to review, and amend as necessary, the Authority’s process for the Reporting of Illegality and Malpractice (Whistleblowing). Officers will bring this to the July meeting of this Committee for approval, as it requires updating to reflect the change of Internal Audit provider.

For information

Annual Governance Statement Improvement Plan 2021/22

This report, attached marked 14, summarises the progress made to date against the improvements contained in the Annual Governance Statement Improvement Plan 2021/22.

Attachment	Size
14 - Annual Governance Statement Improvement Plan 2021/22	120.08 KB

For information

Corporate Risk Management Summary

This report, attached marked 15, updates Members on the status of risks on the Corporate Risk Register.

Attachment	Size
15 - Corporate Risk Management Summary	129.65 KB

For information

Risk Management Group Internal Audit Progress Monitoring Report

This report, attached marked 16, provides an update on the monitoring of recommendations made by Internal Audit, which is undertaken by the Risk Management Group. It specifically covers details about the progress made against outstanding recommendations.

Attachment	Size
16 - Risk Management Group Internal Audit Progress Monitoring Report	117.47 KB

For information

17 Performance Monitoring

17a

Corporate Performance Indicators including Retained Duty System Performance - April to December 2021

This report, attached marked 17a, presents a summary of the Service’s performance from April to September 2021.

Attachment	Size
17a - Corporate Performance Indicators including Retained Duty System Performance - April to December 2021	957.18 KB

For information

17b

Corporate Performance Indicators 2022/23

This report, attached marked 17b, presents the Corporate Performance Indicators for 2022/23 as agreed by the Strategy and Resources Committee at its meeting on 23 March 2022

Attachment	Size
17b - Corporate Performance Indicators 2022/23	724.66 KB

For information

18 Standards

18a

Code of Conduct Complaints 2021/22

Whilst not a legal requirement, it is good practice for Members to receive regular updates on Code of Conduct complaints, even if there have been none. Officers are pleased to report that, during the period 2021/22, the Fire Authority has received no complaints that any of its Members has breached its Code of Conduct.

For information

18b

Review of Protocols

The Committee is asked to note that Officers have carried out a review of both the Member / Officer Relations Protocol and the Gifts and Hospitality Protocol and currently propose no amendments to them:

For information

Member Development 2021/22 and 2022/23

This report, attached marked 19, updates the Committee on Member development activity over the past year and proposes training and development activity for the year April 2022 to March 2023.

Attachment	Size
19 - Member Development 2021/22 and 2022/23	85.42 KB

For decision

Pension Board

Members are asked to note the minutes of the Pension Board meeting, held on 10 January 2022, which are attached marked 20.

Attachment	Size
20 - Pension Board Minutes 10 January 2022	148.53 KB

For information

24 September 2021

Meeting rearranged from 23 September 2021.

Submitted by Lynn Ince on Fri, 06/08/2021 - 09:41

Item no. Agenda Item Details Status

01 Apologies for Absence

Disclosable Pecuniary Interests

Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

Minutes

Members are asked to agree the minutes, to follow marked 4, of the Standards, Audit and Performance Committee meeting, held on 29 July 2021, and that they be signed by the Chair as a correct record.

Attachment	Size
4 - Standards, Audit and Performance Management Committee Minutes 29 July 2021	145.33 KB

For decision

Statement of Accounts 2020/21

This report, attached marked 5, presents the completed Statement of Accounts for 2020/21 to the Committee for consideration and approval.

As the Statement is in excess of 90 pages, a hard copy has not been included with the meeting papers but can be accessed on the Fire Authority’s website via the following link:

24 September 2021 | Shropshire Fire and Rescue Service

A paper copy will be made available upon request.

Attachment	Size
5 - Statement of Accounts 2020/21	79.58 KB
5 - Appendix A Statement of Accounts 2020/21	1.17 MB
5 - Appendix B Balance Sheet Movements	120.54 KB

For decision

Annual Governance Statement 2020/21 and Improvement Plan 2021/22

This report, attached marked 6, sets out the draft Annual Governance Statement (AGS) for 2020/21 and AGS Improvement Plan 2021/22 to be included in the Fire Authority’s Statement of Accounts. It also reports on initial progress of activities contained within the 2021/22 Improvement Plan.

Attachment	Size
6 - Annual Governance Statement 2020/21 and Improvement Plan 2021/22	190.8 KB

For decision

External Audit: Audit Findings Report

Representatives of the External Auditors will present the Audit Findings for the year ended 31 March 2021, attached marked 7.

Attachment	Size
7 - External Audit: Audit Findings Report 2020/21	5.98 MB

For decision

Appointment of External Auditors 2023/24

This report, attached marked 8, informs the Committee of the next round of external auditor appointments, and asks the Committee to consider the options available and recommend the preferred option to the Fire Authority.

Attachment	Size
8 - Appointment of External Auditors 2023/24	97.17 KB

For decision

Annual Review 2020/21

This report, attached marked 9, presents the draft Annual Review (also known as the Annual Statement of Assurance) for 2020/21 and gives the Committee an opportunity to make comment on the draft, prior to its going forward to the full Fire Authority for consideration and approval.

Attachment	Size
9 - Annual Review 2020/21	65.85 KB

For decision

Corporate Risk Management Summary

This report, attached marked 10, updates Members on the status of risks on the Corporate Risk Register.

Attachment	Size
10 - Corporate Risk Management Summary	177.41 KB

For information

Performance: Corporate Performance Indicators April to June 2021

This report, to follow marked 11, presents a summary of the Service’s performance from April to July 2021.

Attachment	Size
11 - Corporate Performance Indicators April to June 2021	349.67 KB

For information

Exclusion of Press and Public

Members have a discretion to exclude the press and public from meetings of the Fire Authority in defined circumstances. In view of the nature of business to be transacted, it is recommended that under Section 100(A)(4) of the Local Government Act 1972, having been satisfied in all the circumstances of the case that the public interest in maintaining the exemption outweighs the public interest in disclosing this information, that Members formally resolve that the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 4 of Part 1 of Schedule 12A to the Local Government Act 1972.

For decision

Corporate Risk Management Summary (Paragraph 4)

The Committee is asked to receive Appendix C to Report 10 – Corporate Risk Management Summary, attached marked 12, which contains exempt information.

For information

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