Fire and Rescue Authority

20 June 2018

Annual Meeting

Submitted by Lynn Ince on Thu, 28/12/2017 - 13:58

Item no. Agenda Item Details Status

Election of Chair

Members are asked to elect a Chair for the ensuing year.

For decision

Appointment of Vice-Chair

Members are asked to appoint a Vice-Chair for the ensuing year.

For decision

03 Apologies for Absence

Disclosable Pecuniary Interests

Members are reminded that they must not participate in the discussion of, or voting on, any matter, in which they have a Disclosable Pecuniary Interest and should leave the room prior to commencement of the debate.

Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

Non-Exempt Minutes

Members are asked to agree the non-exempt minutes, attached marked 6, of the Fire Authority meeting, held on 25 April 2018, and that they be signed by the Chair as a correct record.

Attachment	Size
6 - Fire Authority Non-Exempt Minutes 25 April 2018	257.42 KB

For decision

Audit and Performance Management Committee Minutes

Members are asked to receive and note the minutes of the Audit and Performance Management Committee meeting, held on 25 April 2018, which are attached marked 7, and agree the recommendation at item 5, relating to the Code of Corporate Governance 2016/17, and at item 11, relating to the Anti-Fraud, Bribery and Corruption Strategy.

The reports relating to these items are attached marked 7a and 7b respectively.

Attachment	Size
7 - Audit and Performance Management Committee Minutes 25 April 2018	333.19 KB
7a - Code of Corporate Governance 2017/18	123.13 KB
7a Appendix Code of Corporate Governance 2017/18	689.38 KB
7b - Anti-Fraud, Bribery and Corruption Strategy	265.16 KB

For decision

Standards and Human Resources Committee Minutes

Members are asked to receive and note the minutes of the Standards and Human Resources Committee meeting, held on 15 May 2018, attached marked 8.

Attachment	Size
8 - Standards and Human Resources Committee Minutes 15 May 2018	147.23 KB

For information

09 Constitutional Issues

09a

Committee Composition and Allocation of Seats to Political Groups

This report, attached marked 9a, asks the Fire Authority to agree both the composition of its Committees and the allocations of seats on its committees to political groups.

Attachment	Size
9a - Committee Composition and Allocation of Seats to Political Groups	278.49 KB

For decision

09b

Committee Membership and Constitution

This report, attached marked 9b, asks the Fire Authority to confirm appointments to committees and to the Local Government Association Fire Services Commission, to appoint its Member Champions and to review and agree the constitution of its committees.

Attachment	Size
9b - Committee Membership and Constitution	649.93 KB

For decision

09c

Review of Member Role Descriptions

This report, attached marked 9c, asks the Fire Authority to review and agree Member Role Descriptions.

Attachment	Size
9c - Review of Member Role Descriptions	137.61 KB
9c Appendix A Member Role Description	137.17 KB
9c Appendix B Chair of Fire Authority Role Description	140.47 KB
9c Appendix C Vice Chair of Fire Authority Role Description	139.88 KB
9c Appendix D Leader of Main Opposition Groups Role Description	138.46 KB
9c Appendix E Equality and Diversity Champion Role Description	139.13 KB
9c Appendix F Independent Person Role Description	137.67 KB

For decision

09d

Review of Standing Orders and Scheme of Delegation to Officers

This report, attached marked 9d, reviews the Fire Authority’s Standing Orders for the Regulation of Proceedings and Business, Standing Orders relating to Contracts and Scheme of Delegation to Officers and asks Members to consider and decide upon the amendments proposed.

Attachment	Size
9d - Review of Standing Orders and Scheme of Delegation to Officers	141.72 KB
9d Appendix A Standing Orders relating to Proceedings and Business	548.52 KB
9d Appendix B Standing Orders relating to Contracts	359.4 KB
9d Appendix C Scheme of Delegation to Officers	385.39 KB

For decision

09e

Meeting Schedule 2018

The Meeting Schedule for Fire Authority and Committee meetings from June 2018 to December 2018 is attached, marked 9e, for information.

The Meeting Schedule for 2019 will be brought to the October 2018 Fire Authority Meeting for agreement.

Attachment	Size
9e - Meeting Schedule 2018	102.21 KB

For information

09f

Review of Structure and Function of Fire and Rescue Authority and its Committees

Shropshire and Wrekin Fire and Rescue Authority have now been in place since 1997 and during that time has provided capable and committed governance and strategic direction to the Service in meeting is aim of “Putting Shropshire’s Safety First”

However, it is believed that it would be appropriate at this time to undertake a full review of the form and function of the Authority, within the parameters of the Combination Scheme, to ensure it is performing its function in the best interests of economy, efficiency and effectiveness as described the National Audit Office.

This recommendation is in line with previous discussion and commitments and supports the Authority’s ambitions to remain relevant and sustainable.

Members are therefore asked to agree that the Standards and Human Resources Committee be tasked to undertake a review of the structure and composition of Shropshire and Wrekin Fire and Rescue Authority, with specific regard to economy, efficiency and effectiveness, and report back with recommendations to the Fire Authority, in line with the governance year.

For decision

Statement of Accounts 2017/18

This report, attached marked 10, sets out the key revenue issues, which have arisen from work on the Statement of Accounts 2017/18, and seeks approval for use of the General Fund balance in 2018/19.

Attachment	Size
10 - Statement of Accounts 2017/18	245.05 KB
10 - Tabled Document Statement of Accounts 2017/18	246.63 KB

For decision

Strategic Planning Process Timetable 2019/20

This report, attached marked 11, outlines how the Service will continue to align service, financial and improvement planning, the result of which will culminate in the 2019/20 budget, publication of the 2019/20 Annual Plan and an update of the 2015-20 Action Plan if required.

Attachment	Size
11 - Strategic Planning Process Timetable 2019/20	168.48 KB

For decision

2017 Review of Local Government Pension Scheme Employer Discretions Statement of Policy

This report, attached marked 12, informs the Fire Authority of the review of the employer discretions Statement of Policy for the Local Government Pensions Scheme (LGPS).

Attachment	Size
12 - 2017 Review of Local Government Pension Scheme Employer Discretions Statement of Policy	587.22 KB

For decision

The Scheme for the Payment of Members Allowances 2018/19

This report, attached marked 13, asks the Fire Authority to consider and agree its 2018/19 Scheme for the Payment of Members’ Allowances

Attachment	Size
13 - The Scheme for the Payment of Members Allowances 2018/19	684.86 KB

For decision

Partnership Working

This report, attached marked 14, provides an overview of the partnership working being undertaken by the Fire Authority and Shropshire Fire and Rescue Service.

Attachment	Size
14 - Partnership Working	423.39 KB

For information

Corporate Risk Management Annual Report 2017/18

This report, attached marked 15 informs Members about the corporate risk management work that has been undertaken during the previous twelve months.

Attachment	Size
15-corp-risk-man-ann-report-2017-18.pdf	174.12 KB

For information

Fire Alliance

On 15 March 2018, the Strategy and Resources Committee of Shropshire and Wrekin Fire and Rescue Authority provided direction to the Service to work with Hereford and Worcester Fire and Rescue Service to develop a business case for an alliance between the two services. The purpose of the alliance would be to create greater capacity and resilience in a way that improved the sustainability of both organisations. The expectation at that time was that the business case would be available for consideration by both fire and rescue authorities in June 2018.

Significant work has been undertaken and the Services are agreed on a shared strategic purpose, 10 guiding principles and 5 areas of development that fit well with both Services but also offer opportunities for effective collaboration with other emergency services. However, whilst the work is moving forward well the Service requests additional time to make sure the plan is fully considered and well “socialised” with stakeholders, including the Strategy and Planning Working Group, prior to presentation to Fire Authority.

For decision

Exclusion of Press and Public

Members are asked to consider a resolution under section 100A(4) of the Local Government Act 1972 that the public be excluded from the meeting for the items 18, 19 and 20 on the grounds that they involve the likely disclosure of exempt information, as defined by the provisions of Part I of Schedule 12(A) to the Act, by virtue of Paragraphs 3 and 5.

For decision

Exempt Fire Authority Minutes

18a 25 April 2018 (Paragraphs 3 and 5)

Members are asked to agree the exempt minutes, to follow marked 18a, of the Fire Authority meeting, held on 25 April 2018, and that they be signed by the Chair as a correct record.

18b 9 May 2018 (Paragraph 5)

Members are asked to agree the exempt minutes, to follow marked 18b, of the Extraordinary Fire Authority meeting, held on 9 May 2018, and that they be signed by the Chair as a correct record.

18c 23 May 2018 (Paragraph 5)

Members are asked to agree the exempt minutes, to follow marked 18c, of the Extraordinary Fire Authority meeting, held on 23 May 2018, and that they be signed by the Chair as a correct record.

For decision

Exempt Appendix to Corporate Risk Management Annual Report 2017/18 (Paragraph 4)

This paper, attached marked 19 is exempt Appendix B to report 15 – Corporate Risk Management Annual Report 2017/18.

The meeting will return to open session at this point.

For information

Election of Chairs and Appointment of Vice-Chairs to Committees

Members of each of the Fire Authority’s Committees, Panels and Working Groups are asked to elect a Chair and appoint a Vice-Chair.

For decision

25 April 2018

Submitted by Lynn Ince on Thu, 28/12/2017 - 13:57

Item no. Agenda Item Details Status

01 Apologies for Absence

Disclosable Pecuniary Interests

Members are reminded that they must not participate in the discussion or voting on any matter, in which they have a Disclosable Pecuniary Interest, and should leave the room prior to the commencement of the debate.

Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

Non-Exempt Minutes

Members are asked to agree the non-exempt minutes, attached marked 4, of the Fire Authority meeting, held on 14 February 2018, and that they be signed by the Chair as a correct record.

Attachment	Size
4 - Fire Authority Non-Exempt Minutes 14 February 2018	247.68 KB

For decision

Strategy and Resources Committee Minutes

Members are asked to receive and note the minutes of the Strategy and Resources Committee meeting, held on 15 March 2018, attached marked 5.

Attachment	Size
5 - Strategy and Resources Committee Minutes 15 March 2018	135.74 KB

For information

Fire Authority Work Plan 2018/19

This report, attached marked 6, reviews progress against the Fire Authority’s 2017/18 Work Plan and puts forward a 2018/19 Work Plan for consideration and approval by Members.

Attachment	Size
6 - Fire Authority Work Plan 2018/19	327.63 KB

For decision

Financial Performance to March 2018 and Review of Reserves

This report, attached marked 7, provides information on the financial performance of the Service, and seeks approval for action, where necessary.

Attachment	Size
7 - Financial Performance to March 2018 and Review of Reserves	977.12 KB

For decision

Firefighters' Pension Scheme Delegations

This report, attached marked 8, results from a routine review of the discretionary powers of the Fire Authority under the Firefighters’ Pension Scheme 2015. It puts forward a recommendation to adopt a voluntary policy in relation to Scheme Pays to reflect the current context and activity in this area.

Attachment	Size
8 - Firefighters Pension Scheme Delegations	2.26 MB

For decision

Annual Plan 2018/19

This report, attached marked 9, presents the new Annual Plan for 2018/19.

Attachment	Size
9 - Annual Plan 2018/19	154.27 KB

For decision

10 Integrated Risk Management Planning

10a

IRMP 1 - 4 Watch Optimum Crewing System

This report, attached marked 10a, provides Members with a 12 month update of the 4 Watch Optimum Crewing System, introduced as the new Wholetime shift system in January 2017.

Attachment	Size
10a - IRMP 1 - 4 Watch Optimum Crewing System	436.2 KB

For information

10b

IRMP 2 - Fire Control

This report, attached marked 10b, is provided to formally recognise the conclusion of the twelve month trial of Self-Rostering in Fire Control and provides data, commentary and conclusions on the performance of the trial.

Attachment	Size
10b - IRMP 2 - Fire Control	699.23 KB

For information

Scheme for Payment of Members Allowances

This item has been deferred.

For information

Exclusion of Press and Public

Members have a discretion to exclude the press and public from meetings of the Fire Authority in defined circumstances. In view of the nature of business to be transacted, it is recommended that under Section 100 (A)(4) of the Local Government Act 1972, having been satisfied in all the circumstances of the case that the public interest in maintaining the exemption outweighs the public interest in disclosing this information, that Members formally resolve that the press and public be excluded from the meeting for the following items of business on the grounds that it involves the likely disclosure of exempt information, as defined in paragraphs 3 and 5 of Part 1 of Schedule 12A to the Local Government Act 1972.

For decision

Exempt Minutes (Paragraph 3)

Members are asked to agree the exempt minutes, attached marked 13, of the Fire Authority meeting, held on 14 February 2018, and that they be signed by the Chair as a correct record.

For decision

Home Secretary decsion on Governance Change (Paragraph 5)

The Fire Authority will be given an update on the impact of the decision made by the Home Secretary and briefed on what preparations have been put in place for the change in governance. Members will also be provided with an up-to-date understanding of mechanisms to challenge the decision.

For decision

14 February 2018

Submitted by Lynn Ince on Thu, 28/12/2017 - 13:55

Item no. Agenda Item Details Status

01 Apologies for Absence

Disclosable Pecuniary Interests

Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

Non-Exempt Minutes

Members are asked to agree the non-exempt minutes, attached marked 4, of the Fire Authority meeting, held on 13 December 2017, and that they be signed by the Chair as a correct record.

Attachment	Size
4 - Fire Authority Non-Exempt Minutes 13 December 2017	253.34 KB

For decision

Audit and Performance Management Committee Minutes

Members are asked to receive the minutes of the Audit and Performance Management Committee meeting, held on 7 December 2017, attached marked 5, and decide upon the recommendations at item 7. The report relating to this item is attached marked 5a.

Attachment	Size
5 - Audit and Performance Management Committee Minutes 7 December 2017	288.44 KB
5a - Internal Audit Plan from 2018/19	555.93 KB

For decision

Strategy and Resources Committee Minutes

Members are asked to receive the minutes of the Strategy and Resources Committee meeting, held on 1 February 2018, attached marked 6, and decide upon, the recommendations at items 5, 7, 8, 9 and 10. The reports relating to those items are attached, marked 6a, 6b, 6c, 6d and 6e respectively.

The recommendations at item 6 of the Committee minutes will be considered as part of item 12 on the agenda for this meeting.

Please note that the appendix to paper 6b (Capital Programmes 2018/19 to 2022/23 and Prudential Guidelines) is an exempt document. It will, therefore, be necessary to move into closed session at this point to consider the recommendation relating to this appendix (paper 8).

Attachment	Size
6 - Strategy and Resources Committee Minutes 1 February 2018	180.14 KB
6a - Financial Performance to December 2017	242.29 KB
6b - Capital Programmes 2018/19 to 2022/23 and Prudential Guidelines	352.76 KB
6c - Adequacy of Reserves and Robustness of Budget	905.03 KB
6d - Officers Car Capital Purchase and Fleet Environmental Improvements	175.34 KB
6e - National Framework Consultation	397.72 KB

For decision

Exclusion of Press and Public

Members have a discretion to exclude the press and public from meetings of the Fire Authority in defined circumstances. In view of the nature of business to be transacted, it is recommended that under Section 100 (A)(4) of the Local Government Act 1972, having been satisfied in all the circumstances of the case that the public interest in maintaining the exemption outweighs the public interest in disclosing this information, that Members formally resolve that the press and public be excluded from the meeting for the following items of business on the grounds that it involves the likely disclosure of exempt information, as defined in paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972.

For decision

Capital Programme from 2018/19 (Paragraph 3)

Members are asked to receive and agree the exempt paper Capital Programme from 2018/19 (the appendix to paper 6b), attached marked 8.

For decision

Officer Car Capital Purchase and Fleet Environmental Improvements (Paragraph 3)

Members are asked to receive and note the Appendix to report 6d – Officers Car Capital Purchase and Fleet Environmental Improvements, attached marked 9, which contains exempt information.

For information

Exempt Minutes (Paragraph 3)

Members are asked to agree the exempt minutes, attached marked 10, of the Fire Authority meeting, held on 13 December 2017, and that they be signed by the Chair as a correct record.

For decision

Shropshire Fire Risk Management Services Ltd (Paragraph 3)

The Fire Authority is asked to receive this report, attached marked 11, which sets out further information as requested by the Fire Authority at its December 2017 meeting.

The meeting will revert to open session at this point.

For decision

Revenue Budget 2018/19

This report, attached marked 12, incorporates the recommendations made by Strategy and Resources Committee on 1 February 2018, in relation to the revenue budget for 2018/19. The report also confirms the use of assumptions for medium-term financial planning.

Attachment	Size
12 - Revenue Budget 2018/19	311.35 KB

For decision

Revenue Budget: 2018/19 Precept

This report, attached marked 13, seeks Fire Authority approval to a budget for 2018/19; Council Tax levels for 2018/19; and precepts on billing authorities and related matters.

Attachment	Size
13 - Revenue Budget: 2018/19 Precept	516.3 KB

For decision

Annual Plan 2018/19

This report, attached marked 14, sets out proposals for the Service’s Annual Plan 2018/19.

Attachment	Size
14 - Annual Plan 2018/19	129.03 KB

For decision

Annual Review of Charges for Special Services 2018/19

This report, attached marked 15, presents proposed increases in charges made for special services.

Attachment	Size
`15 - Annual Review of Charges for Special Services	40.8 KB

For decision

Proposed Amendments to the Pay Policy Statement 2018/19

This report, attached marked 16, sets out proposed amendments to the Pay Policy Statement for the consideration by the full Authority, as required under the Localism Act 2011 and in accordance with the process agreed by the Fire Authority in February 2012.

Attachment	Size
16 - Proposed Amendments to the Pay Policy Statement 2018/19	671.52 KB

For decision

Gender Pay Gap Report

This report, attached marked 17, explains Shropshire Fire & Rescue Service’s obligations under the Equality Act 2010 (Gender Pay Information Regulations 2017) to publish an annual Gender Pay Gap report and the associated report.

Attachment	Size
17 - Gender Pay Gap Report	427.28 KB

For information

1 August 2017

Extraordinary Meeting

Submitted by Lynn Ince on Thu, 20/07/2017 - 14:48

Item no. Agenda Item Details Status

01 Apologies for Absence

Disclosable Pecuniary Interests

Consultant's Report on Police and Crime Commissioner Initial Business Case

This report, attached marked 3, asks the Fire Authority to note and consider the consultant's report on the Police and Crime Commissioner's Initial Business Case; to agree if the consultant's report should be disseminated to the constituent authorities, and to decide if the consultant's report should form the basis of the Fire Authority's response to the Initial Business Case consultation.

Attachment	Size
3 - Consultant's Report on Police and Crime Commissioner Initial Business Case	187.45 KB
3 - Tabled Document Analysis of West Mercia Police and Crime Commissioner Initial Business Case	2 MB

For decision

13 December 2017

Submitted by Lynn Ince on Thu, 22/12/2016 - 11:33

Item no. Agenda Item Details Status

01 Apologies for Absence

Disclosable Pecuniary Interests

Members are reminded that they must not participate in the discussion of, or voting on any matter, in which they have a Disclosaable Pecuniary Interest, and should leave the room prior to the commencement of the debate.

Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

Non-Exempt Minutes

Members are asked to agree the non-exempt minutes of the Fire Authority meeting, held on 4 October 2017, attached marked 4, and that they be signed by the Chair as a correct record.

Attachment	Size
4 - Non-Exempt Fire Authority Minutes 4 October 2017	204.89 KB

For decision

Meeting Schedule 2018

A schedule of proposed dates for 2018 meetings of the Fire Authority and its committees is attached, marked 5, for approval. It is intended that this is revisited at the Annual Meeting of the Fire Authority in June 2018, as new Members may have been appointed, following the Annual Meetings of Telford & Wrekin and Shropshire Councils. At this time, officers will present a schedule from June 2018 to May 2019, which will tie in with the planning of meetings by the two Councils.

Attachment	Size
5 - Meeting Schedule 2018	74.69 KB

For decision

Strategy and Resources Committee Non-Exempt Minutes

Members are asked to receive the non-exempt minutes of the Strategy and Resources Committee meeting, held on 9 November 2017, attached marked 6, and consider and decide upon the recommendations at item 5. The report relating to these recommendations is attached marked 6a.

Please note that the reports considered by the Committee at item 6 - 2018/19 and Later Years Revenue and Capital Budgets and Item 7 - Provisions, Reserves and Funds are attached as the appendix to 8 - 2018/19 and Later Years Budget Summary on this agenda and will form the basis of discussion at item 8.

Attachment	Size
6 - Strategy and Resources Committee Non-Exempt Minutes 9 November 2017	201.55 KB
6a - Financial Performance to September 2017, including Annual Treasury Review 2016/17 and Mid-Year Treasury Review 2017/18	261.51 KB

For decision

Standards and Human Resources Committee Minutes

Members are asked to receive the minutes of the Standards and Human Resources Committee meeting, held on 16 November 2017, attached marked 7, and agree the recommendations at items 6 and 14. The reports relating to these recommendations are attached, marked 7a and 7b respectively.

Attachment	Size
7 - Standards and Human Resources Committee Minutes 16 November 2017	221.72 KB
7a - Ethical Framework Matters	341.25 KB
7b - Wholetime Recruitment	372.54 KB

For decision

2018/19 and Later Years Budget Summary

This report, attached marked 8, summarises the budgets that are proposed by the Strategy and Resources Committee. The results are put forward to the Fire Authority for approval as the basis for consultation, leading to a final decision at the Fire Authority meeting in February 2018.

Attachment	Size
8 - 2018/19 and Later Years Budget Summary	770.16 KB

For decision

'Rank to Role' Dispute

This report, attached marked 9, informs Members of the ongoing dispute between the Service and the Fire Brigades Union, relating to the 'Rank to Role' process, and presents options for consideration by the Fire Authority for settling the dispute.

Attachment	Size
9 - 'Rank to Role' Dispute	313.7 KB

For decision

Integrated Risk Management Planning IRMP 2 Fire Control Project

At its October meeting, the Fire Authority gave outline approval for a 12 month trial of a Flexible Rostering System, in Fire Control. This was given on the condition that sufficient progress could be made, by officers and the Fire Brigades Union (FBU) on the negotiated agreement required for the trial, so that full approval could be considered by the Fire Authority at this meeting.

Officers can report that agreement has been reached with the FBU on the details of a Flexible Rostering System for Fire Control and therefore officers seek approval from the Fire Authority for the 12 month trial to go ahead, from 1 January 2018.

If approved, at the end of the trial, officers will provide a report to the Fire Authority that will compare the results achieved from this system, the current Self Rostering system and the previous 2-2-4 system. This will enable the Service to make an informed decision on the most suitable shift system for Fire Control into the future.

The Service will continue to actively explore collaborative opportunities to improve resilience, efficiency and effectiveness in its control and mobilisation function, as directed by the Fire Authority at its October meeting.

For decision

Corporate Risk Management Summary

This report, attached marked 11, updates Members on the status of risks on the Corporate Risk Register.

Attachment	Size
11 - Corporate Risk Management Summary December 2017	268.08 KB

For information

Exclusion of Press and Public

Members have a discretion to exclude the press and public from meetings of the Fire Authority in defined circumstances. In view of the nature of business to be transacted, it is recommended that under Section 100(A)(4) of the Local Government Act 1972, having been satisfied in all the circumstances of the case that the public interest in maintaining the exemption outweighs the public interest in disclosing this information, that Members formally resolve that the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information, as defined in paragraphs 1, 2, 3 and 4 of Part 1 of Schedule 12A to the Local Government Act 1972.

For decision

Fire Authority Exempt Minutes (Paragraphs 1, 2, 3 and 4)

Members are asked to agree the exempt minutes of the Fire Authority meeting, held on 4 October 2017, attached marked 13, and that they be signed by the Chair as a correct record.

For decision

Strategy and Resources Committee Exempt Minutes (Paragraph 3)

Members are asked to receive the exempt minutes of the Strategy and Resources Committee meeting, held on 9 November 2017, attached marked 14, and consider and decide upon the recommendation at item 10. The report relating to these recommendations is attached, marked 14a.

For decision

Corporate Risk Management Summary (Paragraph 4)

Members are asked to receive Appendix C to Report 11 - Corporate Risk Management Summary, attached marked 15, which contains exempt information.

For information

Shropshire Fire Risk Management Services Ltd. (Paragraph 3)

Members are asked to receive this report, attached marked 16, which sets out further information as requested by the Fire Authority at its October 2017 meeting.

For decision

4 October 2017

Submitted by Lynn Ince on Thu, 22/12/2016 - 11:33

Item no. Agenda Item Details Status

01 Apologies for Absence

Disclosable Pecuniary Interests

Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

04 Minutes

04a

14 June 2017

Members are asked to agree the minutes, attached marked 4a, of the Fire Authority Annual Meeting, held on 14 June 2017, and that they be signed by the Chair as a correct record.

Attachment	Size
4a - Fire Authority Annual Meeting Minutes 14 June 2017	243.46 KB

For decision

04b

1 August 2017

Members are asked to agree the minutes, attached marked 4b, of the Extraordinary Fire Authority Meeting, held on 1 August 2017, and that they be signed by the Chair as a correct record.

Attachment	Size
4b - Fire Authority Extraordinary Meeting Minutes 1 August 2017	212.47 KB

For decision

Brigade Managers' Employment Panel Minutes

Members are asked to receive and note the minutes of the Brigade Managers' Employment Panel meeting, held on 1 August 2017, attached marked 5.

Attachment	Size
5 - Brigade Managers' Employment Panel Minutes 1 August 2017	139.35 KB

For information

Audit and Performance Management Committee Minutes

Members are asked to receive and note the minutes of the Audit and Performance Management Committee meetings, held on:

19 July 2017, attached marked 6a; and
14 September 2017, attached marked 6b, and agree the recommendations at items 8 and 9. The relevant reports are attached marked 6bi and 6bii respectively

Attachment	Size
6a - Audit and Performance Management Committee Minutes 19 July 2017	224.63 KB
6b - Audit and Performance Management Committee Minutes 14 September 2017	191.28 KB
6bi - Review of Whistleblowing Policy	308.19 KB
6bii - Annual Review 2016/17	86.52 KB

For decision

Strategy and Resources Committee Minutes

Members are asked to receive the minutes of the Strategy and Resources Committee meeting, held on 7 September 2017, attached marked 7, and agree the recommendations at item 6. A copy of the relevant report is attached marked 7a.

Attachment	Size
7 - Strategy and Resources Committee Minutes 7 September 2017	180.97 KB
7a - Financial Performance to July 2017	167.3 KB

For decision

Review of Financial Regulations

This report, attached marked 8, reviews the Fire Authority's Financial Regulations and asks members to consider the proposed amended version.

Attachment	Size
8 - Review of Financial Regulations	97.46 KB
8 - Appendix Shropshire and Wrekin Fire and Rescue Authority Financial Regulations	824.01 KB

For decision

Integrated Risk Management Plan Update

This report, attached marked 9, updates members on the three Integrated Risk Management Planning projects, currently being implemented and asks for approval from the Authority for a modification to the current Fire Control Project.

Attachment	Size
9 - Integrated Risk Management Plan Update	249.09 KB

For decision

Exclusion of Press and Public

Members are asked to consider a resolution under section 100A(4) of the Local Government Act 1972 that the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information, as defined by the provisions of Part 1 of Schedule 12(A) to the Act, by virtue of Paragraphs 1, 2 and 3.

For decision

Shropshire Fire Risk Management Services Ltd. Report of Board of Directors (Paragraph 3)

Members are asked to receive this report, attached marked 11, which gives a Performance Update for Shropshire Fire Risk Management Services Ltd. and consider and decide upon the recommendation from its Board of Directors.

For decision

Assistant Chief Fire Officer Recruitment (Paragraphs 1, 2 and 3)

This report, to follow marked 12, sets out the outcomes of the recent Assistant Chief Fire Officer recruitment process.

For decision

14 June 2017

Annual Meeting

Submitted by Lynn Ince on Thu, 22/12/2016 - 11:31

Item no. Agenda Item Details Status

Election of Chair

Members are asked to elect a Chair for the ensuing year.

For decision

Appointment of Vice-Chair

Members are asked to appoint a Vice-Chair for the ensuing year.

For decision

Vote of Thanks and Welcome

There will be a vote of thanks for Councillors Joyce Barrow, Chris Turley and Stuart West who left the Fire Authority in May. The Fire Authority will also welcome the following new Members: Councillors Pauline Dee, Paul Milner, Kevin Pardy, Alex Phillips and John Price from Shropshire Council and Councillor Janice Jones from Telford & Wrekin Council.

Apologies for Absence

Apologies for absence have been received from Councillor Pardy.

Disclosable Pecuniary Interests

Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

Minutes

Members are asked to agree the minutes, attached marked 7, of the Fire Authority meeting, held on 26 April 2017, and that they be signed by the Chair as a correct record.

Attachment	Size
7 - Fire Authority Minutes 26 April 2017	189.23 KB

For decision

Audit and Performance Management Committee Minutes

Members are asked to receive and note the minutes of the Audit and Performance Management Committee meeting, held on 26 April 2017, which are attached marked 8, and agree the recommendation at item 7, relating to the Code of Corporate Governance 2016/17, and at item 12, relating to the Anti-Fraud, Bribery and Corruption Strategy.

The reports relating to these items are attached marked 8a and 8b respectively. In the draft Anti-Fraud, Bribery and Corruption Strategy, attached marked 8b, proposed additions are shown in bold italics and proposed deletions are struck through.

Attachment	Size
8 - Audit and Performance Management Committee Minutes 26 April 2017	235.45 KB
8a - Code of Corporate Governance 2016/17	872.49 KB
8b - Anti-Fraud, Bribery and Corruption Strategy	231.8 KB

For decision

09 Constitutional Issues

09a

Committee Composition and Allocation of Seats to Political Groups

This report, attached marked 9a, asks the Fire Authority to agree both the composition of its Committees and the allocations of seats on its committees to political groups.

Attachment	Size
9a - Committee Composition and Allocation of Seats to Political Groups	207.91 KB

For decision

09b

Committee Membership, Appointments and Constitution

Attachment	Size
9b - Committee Membership, Appointments and Constitution	261.32 KB
9b - Appendix B Committee Terms of Reference	276.37 KB
Role Description for Equality and Diversity Member Champion	98.14 KB
Role Description for Risk Managment and Audit Member Champion	94.56 KB

For decision

09c

Review of Member Role Descriptions

This report, attached marked 9c, asks the Fire Authority to review and agree Member Role Descriptions.

Attachment	Size
9c - Review of Member Role Descriptions	110.59 KB
9c - Appendix A Member	97.35 KB
9c - Appendix B Chair of the Authority	98.09 KB
9c - Appendix C Vice-Chair of the Authority	98.44 KB
9c - Appendix D Leaders of Main Opposition Groups	97.84 KB
9c - Appendix E Equality and Diversity Champion	98.14 KB
9c - Appendix F Independent Person	118.54 KB

For decision

09d

Review of Standing Orders and Scheme of Delegation to Officers

Attachment	Size
9d - Review of Standing Orders and Scheme of Delegation to Officers	98.16 KB
9d - Appendix A Standing Orders relating to Proceedings and Business	464.92 KB
9d - Appendix B Standing Orders relating to Contracts	361.92 KB
9d - Appendix C Scheme of Delegation to Officers	311.06 KB

For decision

09e

Meeting Schedule 2017/18

A schedule of proposed dates for Fire Authority and Committee meetings from June 2017 to April 2018 is attached, marked 9e, for approval.

Attachment	Size
09e-mtg-schedule-jun-2017-may-2018.pdf	74.81 KB

For decision

Statement of Accounts 2016/17

This report, attached marked 10, sets out the key revenue issues, which have arisen from work on the Statement of Accounts 2016/17, and seeks approval for use of the General Fund balance in 2017/18.

Attachment	Size
10 - Statement of Accounts 2016/17	197.12 KB

For decision

Technical Collaboration Funding

This report, attached marked 11, provides information in support of a request for further technical development and collaborative work with Hereford and Worcester Fire and Rescue Service.

Attachment	Size
11 - Technical Collaboration Funding	123.26 KB

For decision

Amendment to the Reserve Rescue Tender Replacement Scheme

This report, attached marked 12, provides the Fire Authority with information regarding the decision to delay the purchase of a replacement Reserve Rescue Tender.

Attachment	Size
12 - Amendment to the Reserve Rescue Tender Replacement Scheme	117.09 KB

For information

Police and Crime Commissioner Initial Business Case

The Chief Fire Officer will give a verbal update on the Police and Crime Commissioner’s Initial Business Case.

For information

Integrated Risk Management Plan IRMP 3 Telford Central Project

This report, attached marked 14, updates Members on the progress with the Telford Central Review Project, with specific reference to the updated Feasibility Study, which now includes the results of further collaboration between West Mercia Police (WMP) and the Service. Members are asked to decide how they wish to progress with this project.

Attachment	Size
14 - IRMP 3 Telford Central Review Project	319.2 KB

For decision

Strategic Planning Process Timetable 2018/19

This report, attached marked 15, outlines how the Service will continue to align service, financial and improvement planning, the result of which will culminate in the 2018/19 budget, publication of the 2018/19 Annual Plan and an update of the 2015-20 Action Plan if required.

Attachment	Size
15 - Strategic Planning Process Timetable 2018/19	138.58 KB

For decision

Partnership Working

This report, attached marked 16, provides an overview of the partnership working being undertaken by the Fire Authority and Shropshire Fire and Rescue Service.

Attachment	Size
16 - Partnership Working	295.7 KB

For information

Corporate Risk Management Annual Report 2016/17

This report, attached marked 17, informs Members about the corporate risk management work that has been undertaken during the previous twelve months.

Attachment	Size
17 - Corporate Risk Management Annual Report 2016/17	155.24 KB

For information

Exclusion of Press and Public

For decision

Exempt Appendix to Corporate Risk Management Annual Report 2016/17 (Paragraph 4)

This paper, attached marked 19 is exempt Appendix B to report 17 – Corporate Risk Management Annual Report 2016/17.

The meeting will return to open session at this point.

Election of Chairs and Appointment of Vice-Chairs to Committee

Members of each of the Fire Authority’s Committees, Panels and Working Groups are asked to elect a Chair and appoint a Vice-Chair.

For decision

26 April 2017

Submitted by Lynn Ince on Thu, 22/12/2016 - 11:30

Item no. Agenda Item Details Status

01 Apologies for Absence

Disclosable Pecuniary Interests

Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

Minutes

Members are asked to agree the minutes, attached marked 4, of the Fire Authority meeting, held on 22 February 2017, and that they be signed by the Chair as a correct record.

Attachment	Size
4 - Fire Authority Minutes 22 February 2017	205.11 KB

For decision

Standards and Human Resources Committee Minutes

Members are asked to receive and note the minutes of the Standards and Human Resources Committee meeting, held on 7 March 2017, attached marked 5, and consider the recommendations at item 9 concerning the Protocol on Member / Officer Relations, attached marked 5a, and the Protocol on Gifts and Hospitality, attached marked 5b.

Attachment	Size
5 - Standards and Human Resources Committee Minutes 7 March 2017	138.62 KB
5a - Protocol on Member / Officer Relations	135.09 KB
5b - Protocol on Gifts and Hospitality	142.05 KB

For decision

Strategy and Resources Committee Minutes

Members are asked to receive and note the minutes of the Strategy and Resources Committee meeting, held on 16 March 2017, attached marked 6.

Attachment	Size
6 - Strategy and Resources Committee Minutes 16 March 2017	178.92 KB

For information

Fire Authority Work Plan 2017/18

This report, attached marked 7, reviews progress against the Fire Authority’s 2016/17 Work Plan and puts forward a 2017/18 Work Plan for consideration and approval by Members.

Attachment	Size
7 - Fire Authority Work Plan 2017/18	93.83 KB

For decision

Financial Performance to March 2017

This report, attached marked 8, provides information on the financial performance of the Service, and seeks approval for action, where necessary.

Attachment	Size
8 - Financial Performance to March 2017	177.18 KB

For decision

Integrated Risk Management Planning

The Deputy Chief Fire Officer will provide a verbal update to the Fire Authority on progress with the Integrated Risk Management Plan projects.

For information

Annual Plan 2017/18

This report, attached marked 10, presents the new Annual Plan for 2017/18.

Attachment	Size
10 - Annual Plan 2017/18	24.33 KB

For information

Details of Lives Saved and Those Protected from Harm

This paper, attached marked 11, highlights the number of people, who have been protected from harm, or rescued by operational crews during the years 2015/16 and 2016/17. It also attempts to provide an economic value for the rescue work carried out by the Fire Service.

Attachment	Size
11 - Details of Lives Saved and Those Protected from Harm	2.12 MB

For information

22 February 2017

Submitted by Lynn Ince on Thu, 22/12/2016 - 11:29

Item no. Agenda Item Details Status

01 Apologies for Absence

Disclosable Pecuniary Interests

Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

Minutes

Members are asked to agree the minutes, attached marked 4, of the Fire Authority meeting, held on 14 December 2016, and that they be signed by the Chair as a correct record.

Attachment	Size
4 - Fire Authority Minutes 14 December 2016	182.33 KB

For decision

Audit and Performance Management Committee Minutes

Members are asked to receive the minutes of the Audit and Performance Management Committee meeting, held on 8 December 2016, attached marked 5, and decide upon the recommendations at items 8 and 9. The reports relating to those items are attached marked 5a and 5b respectively.

Attachment	Size
5 - Audit and Performance Management Committee Minutes 8 December 2016	208.37 KB
5a - Confirmation of Arrangements for Appointment of External Auditors	123.86 KB
5b - Internal Auidt Plan from 2017/18	392.68 KB

For decision

Strategy and Resources Committee Minutes

Members are asked to receive the minutes of the Strategy and Resources Committee meeting, held on 2 February 2017, attached marked 6, and consider, and decide upon, the recommendations at items 5, 7 and 8.

The reports relating to those items are attached, marked 6a, 6b and 6c respectively.

The recommendations at item 6 of the Committee minutes will be considered as part of item 12 on the agenda for this meeting.

Please note that the appendix to paper 6b (Capital Programmes 2017/18 to 2021/22 and Prudential Guidelines) is an exempt document. It will, therefore, be necessary to move into closed session at this point to consider the recommendation relating to this appendix (paper 9).

Attachment	Size
6 - Strategy and Resources Committee Minutes 2 February 2017	124.85 KB
6a - Financial Performance to December 2016	181.18 KB
6b - Capital Programmes 2017/18 to 2021/22 and Prudential Guidelines	164.19 KB
6c - Adequacy of Reserves and Robustness of Budget	335.23 KB

For decision

Corporate Risk Management Summary

This report, attached marked 7, updates Members on the status of risks on the Corporate Risk Register.

Please note that Appendix C to the report (paper 10) will be considered in the closed session of the meeting, as it is exempt from publication under paragraph 4 of Part 1 of Schedule 12A to the Local Government Act 1972.

Attachment	Size
7 - Corporate Risk Management Summary	252.59 KB

For information

Exclusion of Press and Public

Members have a discretion to exclude the press and public from meetings of the Fire Authority in defined circumstances. In view of the nature of business to be transacted, it is recommended that under Section 100 (A)(4) of the Local Government Act 1972, having been satisfied in all the circumstances of the case that the public interest in maintaining the exemption outweighs the public interest in disclosing this information, that Members formally resolve that the press and public be excluded from the meeting for the following items of business on the grounds that it involves the likely disclosure of exempt information, as defined in paragraphs 3 and 4 of Part 1 of Schedule 12A to the Local Government Act 1972.

For decision

Capital Programme from 2017/18

Members are asked to receive and agree the exempt paper Capital Programme from 2016/17 (the appendix to paper 6b), attached marked 9.

For decision

Corporate Risk Management Summary (Paragraph 4)

The Committee is asked to receive exempt Appendix C to report 7 – Corporate Risk Management Summary, attached marked 10, which contains exempt information.

For information

Committee Composition and Allocation of Seats to Political Groups

This report, attached marked 11, asks the Fire Authority to agree both the composition of its Committees, the allocations of seats on its committees to political groups and the membership of its Committees.

Attachment	Size
11 - Committee Composition and Allocation of Seats to Political Groups	303.92 KB

For decision

Revenue Budget 2017/18

This report, attached marked 12, incorporates the recommendations made by Strategy and Resources Committee on 2 February 2017, in relation to the revenue budget for 2017/18. The report also confirms the use of assumptions for medium-term financial planning.

Attachment	Size
12 - Revenue Budget 2017/18	117.55 KB

For decision

Revenue Budget: 2017/18 Precept

This report, attached marked 13, seeks Fire Authority approval to a budget for 2017/18; Council Tax levels for 2017/18; and precepts on billing authorities and related matters.

Attachment	Size
13 - Revenue Budget: 2017/18 Precept	385.92 KB

For decision

Annual Plan 2017/18

This report, attached marked 14, sets out proposals for the Service’s Annual Plan 2017/18.

Attachment	Size
14 - Annual Plan 2017/18	95.11 KB

For decision

Annual Review of Charges for Special Services 2017/18

This report, attached marked 15, presents proposed increases in charges made for special services.

Attachment	Size
15 - Annual Review of Charges for Special Services 2017/18	47.52 KB

For decision

Proposed Amendments to the Pay Policy Statement

Attachment	Size
16 - Proposed Amendments to the Pay Policy Statement	484.82 KB

For decision

The Scheme for Payment of Member Allowances 2017/18

This report, attached marked 17, asks the Fire Authority to consider and agree its 2017/18 Scheme for the Payment of Members’ Allowances and to note the full review of allowances that has been undertaken by the Independent Remuneration Panel.

Attachment	Size
17 - The Scheme for Payment of Member Allowances 2017/18	659.46 KB

For decision

Details of Lives Saved and those Protected from Harm

This paper, attached marked 18, highlights the number of people, who have been protected from harm, or rescued by operational crews during the year 2015/16 and from April 2016 to January 2017. It also attempts to provide an economic value for the rescue work carried out by the Fire Service.

Attachment	Size
18 - Details of Lives Saved and those Protected from Harm	2.02 MB

For information

28 June 2016

Extraordinary Meeting

Submitted by Lynn Ince on Mon, 20/06/2016 - 13:01

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