Fire and Rescue Authority
26 February 2021
Submitted by Lynn Ince on Wed, 24/02/2021 - 11:02
Fire and Rescue Authority
15 December 2021
Submitted by Lynn Ince on Wed, 30/12/2020 - 10:32
| Item no. | Agenda Item | Details | Status | |||||
|---|---|---|---|---|---|---|---|---|
| 01 | Apologies for Absence | |||||||
| 02 | Disclosable Pecuniary Interests |
Members are reminded that they must not participate in the discussion of, or voting on any matter, in which they have a Disclosable Pecuniary Interest, and should leave the room prior to the commencement of the debate. |
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| 03 | Public Questions |
Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public. |
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| 04 | Non-Exempt Minutes |
Members are asked to agree the non-exempt minutes of the Fire Authority meeting, held on 13 October 2021, attached marked 4, and that they be signed by the Chair as a correct record.
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For decision | |||||
| 05 | Strategy and Resources Committee Minutes |
Members are asked to receive the minutes of the Strategy and Resources Committee meeting, held on 18 November 2021 to follow marked 5, and consider and decide upon the recommendations at item 5. The report relating to these recommendations is attached, marked 5a. Please note that the reports considered by the Committee at Item 6 – 2022/23 and Later Years Revenue and Capital Budgets and Item 7 - Reserves and Funds are attached as the appendix to report 8 – 2022/23 and Later Years Budget Summary on this agenda and will form the basis of discussion at that item. |
For decision | |||||
| 06 | Standards, Audit and Performance Committee Minutes |
Members are asked to receive and note the minutes of the Standards, Audit and Performance Committee meeting, held on 2 December 2021 attached marked 6.
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For information | |||||
| 07 | Meeting Schedule 2022 |
A schedule of proposed dates for 2022 meetings of the Fire Authority and its committees is attached marked 7, for approval. It is intended that this is revisited at the Annual Meeting of the Fire Authority in June 2022, as new Members may have been appointed, following the Annual Meetings of Telford & Wrekin and Shropshire Councils. At this time officers will present a schedule from June 2022 to May 2023, which will tie in with the meeting schedules of the two constituent authorities.
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For decision | |||||
| 08 | 2022/23 and Later Years Budget Summary |
This report, attached marked 8, summarises the budgets that are proposed by the Strategy and Resources Committee. The results are put forward to the Fire Authority for approval as the basis for consultation, leading to a final decision at the Fire Authority meeting in February 2022.
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For decision | |||||
| 09 | Fire Alliance Update |
This report, attached marked 9, updates Members on progress in the priority projects developed by the Fire Alliance between Shropshire Fire and Rescue Service and Hereford & Worcester Fire and Rescue Service.
|
For information | |||||
| 10 | Exclusion of Press and Public |
Members have a discretion to exclude the press and public from meetings of the Fire Authority in defined circumstances. In view of the nature of business to be transacted, it is recommended that under Section 100(A)(4) of the Local Government Act 1972, having been satisfied in all the circumstances of the case that the public interest in maintaining the exemption outweighs the public interest in disclosing this information, that Members formally resolve that the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information, as defined in Paragraph 4 of Part 1 of Schedule 12A to the Local Government Act 1972. |
For decision | |||||
| 11 | Exempt Minutes (Paragraph 4) |
Members are asked to agree the exempt minutes of the Fire Authority meeting, held on 13 October 2021, attached marked 11, and that they be signed by the Chair as a correct record. |
For decision | |||||
| 12 | Brigade Managers' Employment Panel Minutes (Paragraph 3) |
Members are asked to receive and note the exempt minutes of the Brigade Managers’ Employment Panel meeting, held on 11 November 2021, attached marked 12. |
For information |
13 October 2021
Submitted by Lynn Ince on Wed, 30/12/2020 - 10:31
| Item no. | Agenda Item | Details | Status | |||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| 01 | Apologies for Absence | |||||||||||
| 02 | Disclosable Pecuniary Interests |
Members are reminded that they must not participate in the discussion of, or voting on, any matter, in which they have a Disclosable Pecuniary Interest and should leave the room prior to commencement of the debate.
|
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| 03 | Public Questions |
Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.
|
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| 04 | Fire Authority Minutes |
Members are asked to agree the minutes, to follow marked 4, of the Fire Authority Annual Meeting, held on 23 June 2021, and that they be signed by the Chair as a correct record. |
For decision | |||||||||
| 05 | Standards, Audit and Performance Committee Minutes | |||||||||||
| 05a | 29 July 2021 |
Members are asked to receive and note the minutes of the Standards, Audit and Performance Committee meeting, held on 29 July 2021, which are attached marked 5a.
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For information | |||||||||
| 05b | 24 September 2021 |
Members are asked to receive the minutes of the Standards, Audit and Performance Committee meeting, held on 24 September 2021, which are attached marked 5b, and agree the recommendation at items 8 and 9. The reports for which are attached marked 5b(i) and 5b(ii)
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For decision | |||||||||
| 06 | Strategy and Resources Committee Minutes |
Members are asked to receive and note the minutes of the Strategy and Resources Committee meeting, held on 16 September 2021, which are attached marked 6, and agree the recommendation at item 6. The report for which is attached marked 6a
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For decision | |||||||||
| 07 | Constitutional Issues | |||||||||||
| 07a | Review of standing Orders relating to Contracts |
This report, attached marked 7a, reviews the Fire Authority’s Standing Orders relating to Contracts and asks Members to consider and decide upon the amendments proposed.
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For decision | |||||||||
| 07b | Model Code of Conduct |
This report, attached marked 7b, asks the Fire Authority to decide upon the adoption of the Model Code of Conduct that was published by the Local Government Association in December 2020
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For decision | |||||||||
| 08 | Process for dealing with Brigade Managers Pay |
This report, attached marked 8, informs the Fire Authority of the review of the process for undertaking Brigade Managers’ pay negotiations and makes a number of recommendations in light of the review.
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For decision | |||||||||
| 09 | Firefighters' Pension Scheme Delegations |
This report, attached marked 9, results from a routine review of the discretionary powers of the Fire Authority under the Firefighters’ Pension Scheme 2015.
|
For information | |||||||||
| 10 | Fire Alliance Update |
This report, attached marked 10, updates Members on progress in the priority projects developed by the Strategic Fire Alliance between Shropshire Fire and Rescue Service and Hereford & Worcester Fire and Rescue Service.
|
For information | |||||||||
| 11 | Exclusion of Press and Public |
Members have a discretion to exclude the press and public from meetings of the Fire Authority in defined circumstances. In view of the nature of business to be transacted, it is recommended that under Section 100(A)(4) of the Local Government Act 1972, having been satisfied in all the circumstances of the case that the public interest in maintaining the exemption outweighs the public interest in disclosing this information, that Members formally resolve that the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972. |
For decision | |||||||||
| 12 | Strategy and Resources Committee Exempt Minutes (Paragraph 3) |
Members are asked to receive and note the exempt minutes of the Strategy and Resources Committee meeting, held on 16 September 2021, which are attached marked 12. |
For information | |||||||||
| 13 | Alerters and Station End Equipment Scheme (Paragraph 3) |
This report, attached marked 13, sets out the requirement for the Service to replace current alerting and station end equipment and associated costs, for on-call locations and staff. This will ensure mobilising systems continue to operate effectively into the future. |
For decision |
23 June 2021
Submitted by Lynn Ince on Wed, 30/12/2020 - 10:29
| Item no. | Agenda Item | Details | Status | |||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| 01 | Election of Chair |
Members are asked to elect a Chair for the ensuing year. |
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| 02 | Appointment of Vice-Chair |
Members are asked to appoint a Vice-Chair for the ensuing year.
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| 03 | Apologies for Absence | |||||||||||||
| 04 | Vote of Thanks and Welcome |
There will be a vote of thanks for Councillors Peter Adams, Pauline Dee, Chris Mellings, Paul Milner and Keith Roberts from Shropshire Council and Councillor Karen Blundell from Telford & Wrekin Council, who all left the Fire Authority in May. The Fire Authority is also asked to welcome Councillors Roy Aldcroft, Mark Boylan, Garry Burchett, Roger Evans, Nick Hignett and Christian Lea to the Fire Authority. The Fire Authority is also asked to welcome Councillor Dean Carroll back to the Fire Authority. |
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| 05 | Disclosable Pecuniary Interests |
Members are reminded that they must not participate in the discussion of, or voting on, any matter, in which they have a Disclosable Pecuniary Interest and should leave the room prior to commencement of the debate. |
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| 06 | Public Questions |
Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public. |
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| 07 | Non-Exempt Fire Authority Minutes |
Members are asked to agree the minutes, attached , of the Fire Authority meeting, held on 26 February, and that they be signed by the Chair as a correct record.
|
For decision | |||||||||||
| 07a | 10 February 2021 |
Members are asked to agree the non-exempt minutes, attached marked 7a, of the Fire Authority meeting, held on 10 February 2021, and that they be signed by the Chair as a correct record.
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For decision | |||||||||||
| 07b | 26 February 2021 |
Members are asked to agree the non-exempt minutes, attached marked 7b, of the Extraordinary Fire Authority meeting, held on 26 February 2021, and that they be signed by the Chair as a correct record.
|
For decision | |||||||||||
| 08 | Strategy and Resources Committee Minutes |
Members are asked to note the minutes of the Strategy and Resources Committee meeting, held on 18 March 2021, attached marked 8.
|
For information | |||||||||||
| 09 | Standards, Audit and Performance Committee Minutes |
Members are asked to receive the minutes of the Standards, Audit and Performance Committee meeting, held on 22 April 2021, attached marked 9, and agree the recommendations at items 7a and 10. These items are attached marked 9a and 9b respectively. |
For decision | |||||||||||
| 10 | Constitutional Issues | |||||||||||||
| 10a | Committee Composition and Allocation of Seats to Political Groups |
This report, attached marked 10a, asks the Fire Authority to agree the numbers on its Committees and the allocations of seats on its Committees to political groups.
|
For decision | |||||||||||
| 10b | Committee Membership and Constitution |
This report, attached marked 10b, asks the Fire Authority to confirm appointments to its committees; to agree the appointment of Chairs and Vice Chairs to serve on committees; to appoint its representative on the Local Government Association Fire Services Commission; and to appoint its Member Champions.
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For decision | |||||||||||
| 10c | Fire Authority Terms of Reference and Committee Constitutions |
This report, attached marked 10c, requests approval of the Terms of Reference for the Fire Authority and also asks the Fire Authority to agree the constitutions of its committees.
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For decision | |||||||||||
| 10d | Review of Member Role Descriptions |
This report, attached marked 10d, asks the Fire Authority to review and agree its Member Role Descriptions.
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For decision | |||||||||||
| 10e | Review of Standing Orders and Scheme of Delegation to Officers |
This report, attached marked 10e, reviews the Fire Authority’s Standing Orders for the Regulation of Proceedings and Business, Standing Orders relating to Contracts and Scheme of Delegation to Officers and asks Members to consider and decide upon the amendments proposed.
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For decision | |||||||||||
| 11 | Financial Performance to March 2021 |
This report, attached marked 11, provides information on the financial performance of the Service, and seeks approval for action, where necessary.
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For decision | |||||||||||
| 12 | Statement of Accounts 2020/21 |
This report, attached marked 12, sets out the key revenue issues, which have arisen from work on the Statement of Accounts 2020/21, and seeks approval for use of the General Fund balance in 2021/22.
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For decision | |||||||||||
| 13 | Strategic Planning Process Timetable 2022/23 |
This report, attached marked 13, outlines how the Service will continue to align service, financial and improvement planning, the result of which will culminate in the 2022/23 and the publication of the 20222/23 Annual Plan.
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For decision | |||||||||||
| 14 | Service Plan 2021 - 2025 |
This report, attached marked 14, updates the Committee on the Service Plan 2021-2025.
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For information | |||||||||||
| 15 | The Scheme for the Payment of Members Allowances 2021/22 |
This report, attached marked 15, asks the Fire Authority to consider and agree its 2021/22 Scheme for the Payment of Members’ Allowances
|
For decision | |||||||||||
| 16 | Firefighters' Pension Scheme - Age Discrimination Remedy and Employment Appeal Tribunal Judgement |
This report, attached marked 16, outlines the current Service position in relation to immediate detriment cases under the McCloud/ Sargeant ruling and will provide an overview of ongoing activity to enable the Authority to make an informed decision in relation to the application of Home Office Guidance at a later date.
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For decision | |||||||||||
| 17 | Annual Report on Collaborative and Partnership Working |
This report, attached marked 17, provides an overview of collaborative and partnership working being undertaken by the Fire Authority and Shropshire Fire and Rescue Service.
|
For information | |||||||||||
| 18 | Corporate Risk Management Summary Annual Report 2020/21 |
This report, attached marked 18, informs Members about the corporate risk management work that has been undertaken during the previous twelve months.
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For information | |||||||||||
| 19 | Exclusion of Press and Public |
Members have a discretion to exclude the press and public from meetings of the Fire Authority in defined circumstances. In view of the nature of business to be transacted, it is recommended that under Section 100(A)(4) of the Local Government Act 1972, having been satisfied in all the circumstances of the case that the public interest in maintaining the exemption outweighs the public interest in disclosing this information, that Members formally resolve that the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraphs 3 and 4 of Part 1 of Schedule 12A to the Local Government Act 1972. |
For decision | |||||||||||
| 20 | Exempt Fire Authority Minutes | |||||||||||||
| 20a | 10 February 2021 (Paragraph 3) |
Members are asked to agree the exempt minutes of the Fire Authority meeting, held on 10 February 2021, and that they be signed by the Chair as a correct record.
|
For decision | |||||||||||
| 20b | 26 February 2021 (Paragraph 3) |
Members are asked to agree the exempt minutes of the Extraordinary Fire Authority meeting, held on 26 February 2021, and that they be signed by the Chair as a correct record.
|
For decision | |||||||||||
| 21 | Exempt Appendix to Corporate Risk Management Annual Report 2020/21 (Paragraphs 3 and 4) |
This paper is the exempt Appendix B to report 18 – Corporate Risk Management Annual Report 2020/21.
|
For information |
10 February 2021
Submitted by Lynn Ince on Wed, 30/12/2020 - 10:27
| Item no. | Agenda Item | Details | Status | |||||
|---|---|---|---|---|---|---|---|---|
| 01 | Apologies for Absence | |||||||
| 02 | Disclosable Pecuniary Interests |
Members are reminded that they must not participate in the discussion or voting on any matter, in which they have a Disclosable Pecuniary Interest, and should leave the room prior to the commeMembers are reminded that they must not participate in the discussion or voting on any matter, in which they have a Disclosable Pecuniary Interest, and should leave the room prior to the commencement of the debate.ncement of the debate. |
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| 03 | Public Questions |
Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public. |
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| 04 | Minutes |
Members are asked to agree the minutes, attached marked 4, of the Fire Authority meeting, held on 16 December 2020, and that they be signed by the Chair as a correct record.
|
For decision | |||||
| 05 | Strategy and Resources Committee Minutes |
Members are asked to receive the minutes of the Strategy and Resources Committee meeting, held on 28 January 2021, to follow marked 5, and decide upon, the recommendations at items 5, 7 and 8. The reports relating to those items are attached, marked 5a, 5b and 5c respectively. The recommendations at item 6 of the Committee minutes will be considered as part of item 10 on the agenda for this meeting. Please note that Appendices B and C to paper 5b (Capital Programmes 2021/22 to 2025/26, Treasury Management Statement and Capital Strategy) are exempt documents. It will, therefore, be necessary to move into closed session at this point to consider the recommendation relating to this appendix (paper 7). |
For decision | |||||
| 06 | Exclusion of Press and Public |
Members have a discretion to exclude the press and public from meetings of the Fire Authority in defined circumstances. In view of the nature of business to be transacted, it is recommended that under Section 100 (A)(4) of the Local Government Act 1972, having been satisfied in all the circumstances of the case that the public interest in maintaining the exemption outweighs the public interest in disclosing this information, that Members formally resolve that the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information, as defined in Paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972. |
For decision | |||||
| 07 | Capital Programme from 2021/22 (Paragraph 3) |
Members are asked to receive and agree the exempt paper Capital Programme from 2021/22 (the appendix to paper 5b), attached marked 7.
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For decision | |||||
| 08 | Telford Central Programme Update (Paragraph 3) |
The Fire Authority will receive a verbal update on the Telford Central Programme. The meeting will revert to open session after this item. |
For information | |||||
| 09 | Fire Authority Work Plan 2021/22 |
This report, attached marked 9, reviews progress against the Fire Authority’s 2020/21 Work Plan and puts forward a 2021/22 Work Plan for consideration and approval by Members.
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For decision | |||||
| 10 | Revenue Budget 2021/22 |
This report, attached marked 10, incorporates the recommendations made by Strategy and Resources Committee on 28 January 2021, in relation to the revenue budget for 2021/22. The report also confirms the use of assumptions for medium-term financial planning.
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For decision | |||||
| 11 | Revenue Budget 2021/22: Precept |
This report, attached marked 11, seeks Fire Authority approval to a budget for 2021/22; Council Tax levels for 2021/22; and precepts on billing authorities and related matters.
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For decision | |||||
| 12 | Outline Proposal for Service Strategic Planning and Performance Monitoring |
This report, attached marked 12, provides Members with an overview and awareness of current strategic planning arrangements and Service targets, with a proposal to review and produce an alternative approach to Service planning and the introduction of new performance measures.
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For decision | |||||
| 13 | Annual Review of Charges for Special Services 2021/22 |
This report, attached marked 13, presents proposed increases in charges made for special services.
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For decision | |||||
| 14 | Proposed Amendments to the Pay Policy Statement |
This report, attached marked 14, sets out proposed amendments to the Pay Policy Statement for the consideration by the full Authority, as required under the Localism Act 2011 and in accordance with the process agreed by the Fire Authority in February 2012.
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For decision | |||||
| 15 | The Scheme for the Payment of Member Allowances 2021/22 |
Please note this paper has been deferred to the June meeting of the Fire Authority. |
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| 16 | Fire Strategic Alliance Update |
This report, attached marked 16, updates Members on progress in the priority projects developed by the Fire Strategic Alliance between Shropshire Fire and Rescue Service and Hereford & Worcester Fire and Rescue Service.
|
For information |
28 September 2020
Submitted by Lynn Ince on Tue, 22/09/2020 - 10:11
20 May 2020
Submitted by Lynn Ince on Wed, 13/05/2020 - 09:45
| Item no. | Agenda Item | Details | Status | |||||
|---|---|---|---|---|---|---|---|---|
| 01 | Apologies for Absence | |||||||
| 02 | Disclosable Pecuniary Interests |
Members are reminded that they must not participate in the discussion of, or voting on any matter, in which they have a Disclosable Pecuniary Interest, and should leave the meeting prior to the commencement of the debate. |
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| 03 | Public Questions |
Members are asked to receive any questions, statements or petitions, of which notice has been received , from members of the public. |
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| 04 | The Fire Authority Annual General Meeting |
In June each year the Authority holds its Annual General Meeting. This meeting is part of the Combined Fire Authority Constitution and in accordance with the Constitution, the Authority is required to appoint a Chair, Vice-Chair, Members to serve on its Commitees and to allocate seats on the Committees in accordance with the political porportionality rules, and to reflect the overall political composition of the Authority. This report, attached marked 4, is presented to promote a debate as to whether the Annual General Meeting should run as per the programmed workplan, or should be deferred until a later date.
|
For decision |
16 December 2020
Submitted by Lynn Ince on Thu, 09/01/2020 - 10:07
| Item no. | Agenda Item | Details | Status | |||||||
|---|---|---|---|---|---|---|---|---|---|---|
| 01 | Apologies for Absence | |||||||||
| 02 | Disclosable Pecuniary Interests |
Members are reminded that they must not participate in the discussion of, or voting on any matter, in which they have a Disclosable Pecuniary Interest, and should leave the room prior to the commencement of the debate. |
||||||||
| 03 | Public Questions |
Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.
|
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| 04 | Minutes |
Members are asked to agree the minutes of the Fire Authority meeting, held on 14 October 2020, attached marked 4, and that they be signed by the Chair as a correct record.
|
For decision | |||||||
| 05 | Strategy and Resources Committee Minutes |
Members are asked to receive the minutes of the Strategy and Resources Committee meeting, held on 12 November 2020 to follow marked 5, and consider and decide upon the recommendations at item 7. The report relating to these recommendations is attached, marked 5a. Please note that the reports considered by the Committee at Item 8 – 2021/22 and Later Years Revenue and Capital Budgets and Item 9 - Reserves and Funds are attached as the appendix to report 8 – 2021/22 and Later Years Budget Summary on this agenda and will form the basis of discussion at item 8. |
For decision | |||||||
| 06 | Standards, Audit and Performance Committee Minutes |
Members are asked to receive the minutes of the Standards, Audit and Performance Committee meeting, held on 3 December 2020 to follow marked 6, and consider and decide upon the recommendations at item 13. The report relating to these recommendations is attached, marked 6a.
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For decision | |||||||
| 07 | Review of Financial Regulations |
This report, attached marked 7, reviews the Fire Authority’s Financial Regulations and asks Members to consider the proposed amended version.
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For decision | |||||||
| 08 | 2021/22 and Later Years Budget Summary |
This report, to follow marked 8, summarises the budgets that are proposed by the Strategy and Resources Committee. The results are put forward to the Fire Authority for approval as the basis for consultation, leading to a final decision at the Fire Authority meeting in February 2021.
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For decision | |||||||
| 09 | Integrated Risk Management Plan 2021-25: Consultation Findings |
This report, to follow marked 9, presents the findings of the public consultation on the draft Integrated Risk Management Plan 2021 - 25 and requests the Fire Authority to authorise the Chief Fire Officer to amend, where necessary, and finalise the document for publication. An Equality Impact Assessment has also been prepared for consideration and approval.
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For decision | |||||||
| 10 | Strategic Fire Alliance Update Report |
This report, attached marked 10, updates Members on progress in the priority projects developed by the Strategic Fire Alliance between Shropshire Fire and Rescue Service and Hereford & Worcester Fire and Rescue Service.
|
For information | |||||||
| 11 | Corporate Risk Management Summary |
This report, attached marked 11, updates Members on the status of risks on the Corporate Risk Register.
|
For information | |||||||
| 12 | Exclusion of Press and Public |
Members have a discretion to exclude the press and public from meetings of the Fire Authority in defined circumstances. In view of the nature of business to be transacted, it is recommended that under Section 100(A)(4) of the Local Government Act 1972, having been satisfied in all the circumstances of the case that the public interest in maintaining the exemption outweighs the public interest in disclosing this information, that Members formally resolve that the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information, as defined in Paragraph 4 of Part 1 of Schedule 12A to the Local Government Act 1972. |
For decision | |||||||
| 13 | Corporate Risk Management Summary (Paragraph 4) |
Members are asked to receive Appendix C to Report 11 – Corporate Risk Management Summary, attached marked 13, which contains exempt information. |
For information |
14 October 2020
Submitted by Lynn Ince on Thu, 09/01/2020 - 10:07
| Item no. | Agenda Item | Details | Status | |||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| 01 | Election of Chair |
Members are asked to elect a Chair for the ensuing year. |
For decision | |||||||||||
| 02 | Appointment of Vice-Chair |
Members are asked to appoint a Vice-Chair for the ensuing year. |
For decision | |||||||||||
| 03 | Apologies for Absence | |||||||||||||
| 04 | Disclosable Pecuniary Interests |
Members are reminded that they must not participate in the discussion of, or voting on, any matter, in which they have a Disclosable Pecuniary Interest and should leave the room prior to commencement of the debate. |
||||||||||||
| 05 | Public Questions |
Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public. |
||||||||||||
| 06 | Non-Exempt Minutes | |||||||||||||
| 06a | 24 June 2020 |
Members are asked to agree the non-exempt minutes, attached marked 6a, of the Fire Authority meeting, held on 24 June 2020, and that they be signed by the Chair as a correct record.
|
For decision | |||||||||||
| 06b | 28 September 2020 |
Members are asked to agree the minutes, attached marked 6b, of the Extraordinary Fire Authority meeting, held on 28 September 2020, and that they be signed by the Chair as a correct record.
|
For decision | |||||||||||
| 07 | Standards, Audit and Performance Committee Minutes | |||||||||||||
| 07a | 16 July 2020 |
Members are asked to receive and note the minutes of the Standards, Audit and Performance Committee meeting, held on 16 July 2020, which are attached marked 7a.
|
For information | |||||||||||
| 07b | 24 September 2020 |
Members are asked to receive and note the minutes of the Standards, Audit and Performance Committee meeting, held on 24 September 2020, which are attached marked 7b, and agree the recommendation at item 8. The report for which is attached marked 7b(i)
|
For decision | |||||||||||
| 08 | Strategy and Resources Committee Minutes |
Members are asked to receive and note the minutes of the Strategy and Resources Committee meeting, held on 17 September 2020, which are attached marked 8, and agree the recommendation at item 6. The report for which is attached marked 8a
|
For decision | |||||||||||
| 09 | Constitutional Issues | |||||||||||||
| 09a | Committee Composition and Allocation of Seats to Political Groups |
This report, attached marked 9a, asks the Fire Authority to agree the numbers on its Committees, together with the allocations of seats on those Committees to political groups.
|
For decision | |||||||||||
| 09b | Committee Membership and Constitution |
This report, attached marked 9b, asks the Fire Authority to agree the constitutions of its committees; confirm appointments to those committees and to the Local Government Association Fire Services Commission; and to appoint Member Champions.
|
For decision | |||||||||||
| 09c | Review of Member Role Descriptions |
This report, attached marked 9c, asks the Fire Authority to review and agree its Member Role Descriptions.
|
For decision | |||||||||||
| 09d | Review of Standing Orders and Scheme of Delegation to Officers |
This report, attached marked 9d, reviews the Fire Authority’s Standing Orders for the Regulation of Proceedings and Business, Standing Orders relating to Contracts and Scheme of Delegation to Officers and asks Members to consider and decide upon the amendments proposed.
|
For decision | |||||||||||
| 09e | Meeting Schedule 2021 |
A schedule of proposed dates for 2021 meetings of the Fire Authority and its committees is attached marked 9e, for approval. It is intended that this is revisited at the Annual Meeting of the Fire Authority in June 2021, as new Members may have been appointed, following the Annual Meetings of Telford & Wrekin and Shropshire Councils. At this time officers will present a schedule from June 2021 to May 2022, which will tie in with the planning of meetings by the two Councils.
|
For decision | |||||||||||
| 10 | Wholetime Recruitment |
This report, attached marked 10, informs the Fire Authority of the decisions made by the Service Management Team regarding the most appropriate method of recruiting between 7 and 14 Wholetime Firefighters in 2020/21.
|
For information | |||||||||||
| 11 | Fire Strategic Alliance Update |
This report, attached marked 11, updates Members on progress in the priority projects developed by the Strategic Fire Alliance between Shropshire Fire and Rescue Service and Hereford & Worcester Fire and Rescue Service.
|
For information | |||||||||||
| 12 | Exclusion of Press and Public |
Members have a discretion to exclude the press and public from meetings of the Fire Authority in defined circumstances. In view of the nature of business to be transacted, it is recommended that under Section 100(A)(4) of the Local Government Act 1972, having been satisfied in all the circumstances of the case that the public interest in maintaining the exemption outweighs the public interest in disclosing this information, that Members formally resolve that the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 1, 2, 3 and 4 of Part 1 of Schedule 12A to the Local Government Act 1972. |
For decision | |||||||||||
| 13 | Exempt Fire Authority Minutes (Paragraphs 1, 2, 3 and 4) |
Members are asked to agree the exempt minutes, attached marked 13, of the Fire Authority meeting, held on 24 June 2020, and that they be signed by the Chair as a correct record. |
For decision | |||||||||||
| 14 | Brigade Managers' Employment Panel Minutes (Paragraphs 1, 2 and 3) |
Members are asked to receive and note the exempt minutes, to follow marked 14, of the Brigade Managers’ Employment Panel meeting, held on 15 July 2020.
The meeting will revert to open session at this point, |
For information | |||||||||||
| 15 | Election of Chairs and Appointment of Vice-Chairs to Committees |
Members of each of the Fire Authority’s Committees, Panels and Working Groups are asked to elect a Chair and appoint a Vice-Chair. |
For decision |
24 June 2020
Submitted by Lynn Ince on Thu, 09/01/2020 - 10:06
| Item no. | Agenda Item | Details | Status | |||||
|---|---|---|---|---|---|---|---|---|
| 01 | Vote of Thanks and Welcome |
There will be a vote of thanks for Councillor Kelly Middleton from Telford & Wrekin Council, who left the Fire Authority in May. The Fire Authority is also asked to welcome Councillor James Lavery to the Fire Authority. |
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| 02 | Apologies for Absence | |||||||
| 03 | Disclosable Pecuniary Interests |
Members are reminded that they must not participate in the discussion of, or voting on, any matter, in which they have a Disclosable Pecuniary Interest and should leave the room prior to commencement of the debate.
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| 04 | Public Questions |
Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public. |
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| 05 | Minutes | |||||||
| 05a | 12 February 2020 |
Members are asked to agree the minutes, attached marked 5a, of the Fire Authority meeting, held on 12 February 2020, and that they be signed by the Chair as a correct record.
|
For decision | |||||
| 05b | 20 May 2020 |
Members are asked to agree the minutes, attached marked 5b, of the Fire Authority meeting, held on 20 May 2020, and that they be signed by the Chair as a correct record.
|
For decision | |||||
| 06 | Strategy and Resources Committee Minutes |
Members are asked to receive and note the minutes of the Strategy and Resources Committee meeting, held on 12 March 2020 which are attached marked 6.
|
For information | |||||
| 07 | Standards, Audit and Performance Committee Minutes |
Members are asked to receive the minutes of the Standards, Audit and Performance Committee meeting, held on 30 April 2020, attached marked 7, and agree the recommendations at items 7a, 10 and 15b. The reports relating to these items are attached marked 7a, 7b and 7c(i) and (ii) respectively. |
For decision | |||||
| 08 | Meeting Schedule 2020 |
The Meeting Schedule for Fire Authority and Committee meetings from June 2020 to December 2020 is attached, marked 8, for information. The Meeting Schedule for 2021 will be brought to the Fire Authority meeting in October 2020 for agreement.
|
For information | |||||
| 09 | Appointment of Clerk and Monitoring Officer and Deputy Monitoring Officer |
Jonathan Eatough, Shropshire and Wrekin Fire Authority Monitoring Officer has resigned from his role at Telford & Wrekin Council (T&WC). T&WC has provided this part-time function to Shropshire and Wrekin Fire and Rescue Authority (SWFRA) under a Service Level Agreement since 2008. This report, attached marked 9, explores the limited opportunities for a replacement Clerk and Monitoring Officer
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For decision | |||||
| 10 | Financial Performance to March 2020 |
This report, attached marked 10, provides information on the financial performance of the Service, and seeks approval for action, where necessary.
|
For decision | |||||
| 11 | Statement of Accounts 2019/20 |
This report, attached marked 11, sets out the key revenue issues, which have arisen from work on the Statement of Accounts 2019/20, and seeks approval for use of the General Fund balance in 2020/21.
|
For decision | |||||
| 12 | Draft Integrated Risk Management Plan 2021-25 - Consultation |
This report, attached marked 12, requests authority to publish the Integrated Risk Management Plan 2021-25 for public consultation.
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For decision | |||||
| 13 | Strategic Planning Process Timetable 2021/22 |
This report, attached marked 13, outlines how the Service will continue to align service, financial and improvement planning, the result of which will culminate in the 2021/22 budget, publication of the 2021/22 Annual Plan and a four-year Action Plan 2021-25.
|
For decision | |||||
| 14 | Pension Scheme Delegations | |||||||
| 14a | Firefighters' Pension Scheme Delegations |
This report, attached marked 14a, results from a routine review of the discretionary powers of the Fire Authority under the Firefighters’ Pension Scheme 2015.
|
For information | |||||
| 14b | 2020 Reviews of Local Government Pension Scheme Employer Discretions - Statement of Policy |
This report, attached marked 14b, informs the Fire Authority of the review of the employer discretions Statement of Policy for the Local Government Pensions Scheme.
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For decision | |||||
| 15 | The Scheme for the Payment of Members' Allowances 2020/21 |
This report, attached marked 15, asks the Fire Authority to consider and agree its 2020/21 Scheme for the Payment of Members’ Allowances
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For decision | |||||
| 16 | Summary Report outlining the Service Response to Covid-19 |
This report, attached marked 16, provides Members with an overview and awareness of the planning and measures put in place to date, to enable Shropshire Fire and Rescue Service to mitigate the impacts of Covid-19 and continue to deliver its Services, whilst also assisting partners to support vulnerable individuals and to the Communities within Shropshire.
|
For information | |||||
| 17 | Annual Report on Collaborative and Partnership Working |
This report, attached marked 17, provides an overview of collaborative and partnership working being undertaken by the Fire Authority and Shropshire Fire and Rescue Service.
|
For information | |||||
| 18 | Corporate Risk Management Annual Report 2019/20 |
This report, attached marked 18 informs Members about the corporate risk management work that has been undertaken during the previous twelve months.
|
For information | |||||
| 19 | Exclusion of Press and Public |
Members are asked to consider a resolution under section 100A(4) of the Local Government Act 1972 that the public be excluded from the meeting for the items 18, 19 and 20 on the grounds that they involve the likely disclosure of exempt information, as defined by the provisions of Part I of Schedule 12(A) to the Act, by virtue of Paragraphs 1, 2, 3 and 4. |
For decision | |||||
| 20 | Exempt Appendix to Corporate Risk Management Annual Report 2019/20 (Paragraph 4) |
This paper, attached marked 20 is the exempt Appendix B to report 18 – Corporate Risk Management Annual Report 2019/20.
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For information | |||||
| 21 | Service Executive Officer Structure (Paragraphs 1, 2, 3 and 4) |
This report, attached marked 21, asks the Fire Authority to review the current Executive Officer Structure in light of the recent Deputy Chief Fire Officer recruitment process and to consider alternative structures to ensure adequate succession planning, operational cover and executive leadership capacity in the medium term. |
For decision | |||||
| 22 | Telford Central Refurbishment Project Update (Paragraph 4) |
This report, attached marked 22, updates Members on the latest position regarding the tender process for the refurbishment of Telford Central Fire Station and the Service Training Centre.
|
For information |
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