20 July 2011

Annual Meeting

Submitted by web-services-officer on Mon, 10/01/2011 - 10:05

Item no. Agenda Item Details Status

01

Election of Chair

Members are asked to elect a Chair for the ensuing year.

02

Appointment of Vice-Chair

Members are asked to appoint a Vice-Chair for the ensuing year.

03a

Retirement of the Treasurer

On behalf of the Fire Authority the Chair and Leaders of the Labour and Liberal Democrat Groups will thank the Treasurer, Mr Keith Dixon, for his hard work and dedication over the last 14 years.

03b Apologies for Absence

04

Declarations of Interest

Members are reminded that they should declare any personal and / or prejudicial interests at this point and that they should leave the meeting room before any item, in which they have a prejudicial interest, is discussed.

05

Minutes

Members are asked to agree the minutes of the Fire Authority meeting, held on 15 June 2011, and that they be signed by the Chair as a correct record. Attached marked 5.

Attachment	Size
05-fire-authority-minutes-15-june-2011.pdf	49.85 KB

For decision

06

Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

07

Minutes of Audit and Performance Management Committee

Members are asked to receive and note the minutes of the meeting of the Audit and Performance Management Committee, held on 9 June 2011, attached marked 7.

Attachment	Size
07-audit-and-performance-management-minutes-9-june-2011.pdf	51.51 KB

For information

08 Consitutional Issues

08a

Committee Membership and Constitution

This report asks the Fire Authority to confirm appointments to committees, the Local Government Association Annual Assembly and Fire Services Forum and to review the constitution of its committees, attached marked 8a.

Attachment	Size
08a-committee-membership-and-constitution.pdf	137.12 KB

For decision

08b

Review of Member Role Descriptions

The purpose of the report is to review, and agree the Fire Authority's Member Role Descriptions, attached marked 8b.

Attachment	Size
08b-review-of-member-role-descriptions.pdf	449.06 KB

For decision

08c

Review of Scheme of Delegation to Officers and of Standing Orders

This report reviews the Fire Authority's Scheme of Delegation to Officers and Standing Orders and asks Members to consider and decide upon the amendments proposed, attached marked 8c.

In accordance with the Fire Authority's Standing Orders any amendments proposed will stand adjourned until the next meeting of the Fire Authority.

Attachment	Size
08c-review-of-scheme-of-delegation-to-officers-and-of-standing-orders.pdf	332.44 KB

For decision

09

Budget and Financial Monitoring

This report deals with issues arising from budget monitoring and with financial developments since the last meeting of the Authority. It requests approval to a number of virements to the 2011/12 budget as a consequence of these changes. Attached marked 9.

Attachment	Size
09-budget-and-financial-monitoring.pdf	26.6 KB

For decision

10

Partnership Working

This report provides Members with an overview of the outcomes of partnership working within the Fire Authority and Shropshire Fire and Rescue Service. Attached marked 10.

Attachment	Size
10-partnership-working.pdf	34.71 KB

For information

11

FiReControl Project - National Audit Office Review

The National Audit Office (NAO) has recently published its findings into the failure of the FiReControl project. The project was intended to replace the 46 Fire and Rescue Services' local control rooms across England with nine purpose-built, regional control centres linked by a new IT system. Head of the NAO, Amyas Morse, has stated:

“This is yet another example of a Government IT project taking on a life of its own, absorbing ever-increasing resources without reaching its objectives. The rationale and benefits of a regional approach were unclear and badly communicated to locally accountable fire and rescue services who remained unconvinced. Essential checks and balances in the early stages of the project were ineffective. It was approved on the basis of unrealistic estimates of costs and under-appreciation of the complexity of the IT involved and the project was hurriedly implemented and poorly managed. Its legacy is the chain of expensive regional control centres whose future is uncertain."
Members are asked to note the above agenda item and the NAO executive summary findings, attached marked 11.

The full report can be accessed at: http://www.nao.org.uk/publications/1012/failure_of_firecontrol.aspx

Attachment	Size
11-firecontrol-project-national-audit-office-review.pdf	217.36 KB

For information

12

Corporate Risk Management Summary

This is the fourth Annual Corporate Risk Management Summary Report to Members. These reports aim to inform Members about the corporate level risk management work that has been undertaken during the previous twelve months, as well as summarising the risk environment in which the Service is currently operating. Attached marked 12.

Attachment	Size
12-corporate-risk-management-summary.pdf	110.14 KB

For information

13

Local Government Act 1972

Members are asked to consider a resolution under section 100A(4) of the Local Government Act 1972 that the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information, as defined by the provisions of Part I of Schedule 12(A) to the Act, by virtue of Paragraphs 3 and 4.

For decision

14

Corporate Risk Management Summary - Exempt Information (Paragraphs 3 and 4)

The Authority will have received an open session report, which summarised its current exposure to corporate risk. This report supplements that one, as it contains information that is exempt from publication by virtue of the Local Government Act 1972, Schedule 12A. Attached marked 14.

For information

15

Business Continuity Strategy (Paragraphs 3 and 4)

This report has been prepared to acquaint Members with outline details of the Service's Business Continuity Strategy. Attached marked 15.

For information

15 June 2011

Submitted by web-services-officer on Mon, 10/01/2011 - 10:04

Item no. Agenda Item Details Status

01 Welcome to New Members

02 Apologies for Absence

03

Declarations of Interest

Members are reminded that they should declare any personal and/or prejudicial interests at this point and that they should leave the meeting room before any item, in which they have a prejudicial interest, is discussed.

04

Non-Exempt Minutes

Members are asked to agree the non-exempt minutes of the Fire Authority meeting, held on 27 April 2011, marked 4, and that they be signed by the Chair as a correct record.

Attachment	Size
04-non-exempt-minutes-27-april-2011.pdf	54.68 KB

For decision

05

Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

06

Strategy and Resources Committee Non-Exempt Minutes

Members are asked to receive the non-exempt minutes of the Strategy and Resources Committee meeting, held on 19 May 2011, attached, marked 6, and consider the recommendations at the following items:

5 Amendments to the Strategy and Resources Committee Terms of Reference, attached marked 6a (additions are shown in bold italics and deletions struck through).
6 Amendments to Role Descriptions for the Chair and Vice-Chair of the Committee, marked 6b and 6c respectively (additions are shown in bold italics and deletions struck through).
7 Integrated Strategic Planning Process 2012/13 and the Medium Term Corporate Plan, marked 6d

Attachment	Size
06a-committee-terms-of-reference.pdf	30.51 KB
06b-chair-of-s-and-r-committee.pdf	30.79 KB
06c-vice-chair-of-s-and-r-committee.pdf	31.26 KB
06d-integated-strategic-planning-process-2012-13.pdf	55.07 KB

For decision

07

Committee Composition and Allocation of Seats to Political Groups

This report, marked 7, asks the Fire Authority to agree both the composition of its Committees and the allocations of seats on its committees to political groups following a change in the political balance, resulting from the elections at Telford & Wrekin Council.

Attachment	Size
07-committee-composition-and-allocation-of-seats-to-political-groups.pdf	68.01 KB

For decision

08

Member Training and Development Programme 2011-12

Members are asked to consider and agree the revised Member Training and Development Programme, marked 8.

Attachment	Size
08-member-training-programme-2011-12.pdf	146.58 KB

For decision

09

Fire Authority Treasurer

This report, marked 9, recommends to Members of the Authority that they outsource the role of Authority Treasurer to Shropshire Council with a two-year Service Level Agreement with an option to extend for a further 2 years.

By the time of the Fire Authority meeting this report will have been presented to the Audit and Performance Management Committee on 9 June for noting and comment. Any significant issues raised by Members at that meeting will be reported verbally to the Fire Authority.

Attachment	Size
09-fire-authority-treasurer.pdf	39.83 KB

For decision

10

Statement of Accounts 2010/11

This report, marked 10, sets out the key revenue issues that have arisen from work on the Statement of Accounts 2010/11, and seeks specific approval to a number of virements from the General Fund in 2011/12.

Attachment	Size
10-statement-of-accounts-2010-11.pdf	48.87 KB

For decision

11

ICT Outline Business Case

This report, marked 11, sets out the outline business case to formally enter in to a shared service agreement with Shropshire Council for the provision of a Wide Area Network.

Attachment	Size
11-ict-outline-business-case.pdf	98.43 KB
11-appendix-ict-outline-business-case.pdf	1.52 MB

For decision

12

FiReControl Project - Update

This report, marked 12, sets out proposals to consolidate, through the use of a formal Memorandum of Understanding, partnership arrangements with Hereford and Worcester Fire and Rescue Authority and recommendations to fund additional expenditure to secure resilient control room arrangements.

Attachment	Size
12-firecontrol-project-update.pdf	209.14 KB

For decision

13

Annual Report 2010/11

This report, marked 13, seeks Member approval of the proposed contents and format of the Fire Authority Annual Report 2010/11. The Draft Annual Report can be accessed on the website via the following link:

https://www.shropshirefire.gov.uk/sites/alpha.shropshirefire.gov.uk/file...

A colour, hard copy of the report, will be available at the meeting.

Attachment	Size
13-annual-report-2010-11.pdf	34.07 KB
13-appendix-annual-report-2010-11.pdf	3.1 MB

For decision

14

Future of Local Public Audit

This report, marked 14, seeks approval to a formal response to the Government’s Consultation Paper “The Future of Local Public Audit”.

Please note that Appendix B to the report is to follow.

Attachment	Size
14-future-of-local-public-audit.pdf	90.59 KB
14-appendix-b-future-of-local-public-audit.pdf	43.23 KB

For decision

15

Fire Futures - Government Response

This report, marked 15, summarises the response to the Fire Futures Reports produced by working parties from the fire community.

Attachment	Size
15-fire-futures-government-response.pdf	37.43 KB

For information

16

Local Government Act 1972

Members are asked to consider a resolution under section 100A(4) of the Local Government Act 1972 that the public be excluded from the meeting for the following item on the grounds that it involves the likely disclosure of exempt information, as defined by the provisions of Part I of Schedule 12(A) to the Act, by virtue of Paragraphs 1, 2, 3, 4 and 5.

For decision

17

Exempt Minutes (Paragraphs 1, 2 and 5)

Members are asked to agree the exempt minutes of the Fire Authority meeting, held on 27 April 2011, marked 17, and that they be signed by the Chair as a correct record.

For decision

18

Strategy and Resources Committee Exempt Minutes (Paragraphs 3 and 4)

Members are asked to receive and note the exempt minutes of the Strategy and Resources Committee meeting, held on 19 May 2011, marked 18.

For information

27 April 2011

Submitted by web-services-officer on Mon, 10/01/2011 - 10:02

Item no. Agenda Item Details Status

01 Apologies for Absence

02

Declarations of Interest

Members are reminded that they should declare any personal and/or prejudicial interests at this point and that they should leave the meeting room before any item, in which they have a prejudicial interest, is discussed.

03

Minutes

Members are asked to agree the minutes of the Fire Authority meeting, held on 9 February 2011, and that they be signed by the Chair as a correct record. Attached marked 3

Attachment	Size
03-fire-authority-minutes-9- february-2011.pdf	59.21 KB

For decision

04

Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

05

Audit and Performance Management Committee

Members are asked to receive the minutes of the Audit and Performance Management Committee meeting, held on 10 March 2011, attached marked 5 and consider the recommendation at item 10 that the Fire Authority adopt the Anti-Fraud And Corruption Strategy, attached marked 5a.

Attachment	Size
05-audit-and-performance-managment-committee-minutes-10-march-2011.pdf	64.77 KB
05a-anti-fraud-and-corruption-strategy-2011-12.pdf	139.75 KB

For decision

06

Strategy and Resources Committee Minutes

Members are asked to receive the minutes of the Strategy and Resources Committee meeting, held on 17 March 2011, attached, marked 6, and consider the recommendations at items 7, 8 and 9.

A copy of The Service Plan 2011/12 (referred to at item 7) is attached, marked 6a. A copy of the report, containing the recommendations to be considered at item 8, is attached marked 6b. A copy of the report, containing the recommendation to be agreed at item 9, is attached marked 6c.

Attachment	Size
06-strategy-and-resources-committee-minutes-17-march-2011.pdf	41.33 KB
06a - Service Plan 2011-12.pdf	1.33 MB
06b-financial-issues-strategy-and-resources-report-march-2011.pdf	38.02 KB
06c-ict-report-to-strategy-and-resources-march-2011.pdf	26.84 KB

For decision

07

Strategy and Resources Committee Annual Report

This report, attached marked 7, advises of the work carried out by the Fire Authority’s Strategy and Resources Committee during the municipal year 2010/2011.

Attachment	Size
07-strategy-and-resources-committee-annual-report.pdf	32.96 KB

For information

08

Human Resources Committee

Members are asked to receive the non-exempt minutes of the Human Resources Committee meeting, held on 7 April 2011, attached marked 8, and consider the recommendations at items 6a, 7 and 8. These are set out below in the order, in which they were considered by the Committee.
Item 8
That the Terms of Reference of the Human Resources Committee be changed in order that consideration of outside employment applications be delegated to officers
Item 6a
That the following changes be made to the Terms of Reference of the Committee
Delete:
To consider and determine applications by uniformed personnel for permission to undertake outside employment, and to set conditions under which approval is granted
To review and amend, where required, the processes for dealing with applications for outside employment
Add:
To receive minutes from the Pensions Panel
Should this addition be agreed, this would, in turn, be reflected in the constitution of the Pensions Panel. Where the Panel makes any decision, which has a financial impact on the Fire Authority, then this information would be brought to the full Fire Authority for noting. Reference to this would also be included in the Panel’s constitution.
Item 7
That the following be deleted from Role Descriptions for the Chair and Vice Chair of the Human Resources Committee:
To consider, and grant provisional approval to (or otherwise), Applications for Outside Employment, together with the Chair / Vice-Chair of the Human Resources Committee

Attachment	Size
08-human-resources-committee-minutes-7-april-2011.pdf	45.54 KB

For decision

09

Fire Authority Work Plan 2011-12

This report, attached marked 9, reviews progress against the Fire Authority’s 2010 / 2011 Work Plan and puts forward a 2011 / 2012 Work Plan for consideration and approval by Members.

Attachment	Size
09-fire-authority-work-plan-2011-12.pdf	303.94 KB

For decision

10

Streamlining of Fire Authority Committees

This report, attached marked 10, proposes various changes to the Fire Authority’s committee structure in order to make it more efficient.

Attachment	Size
10-steamlining-of-fire-authority-committees.pdf	59.51 KB

For decision

11

Approval of the Statement of Accounts 2010/11

This report, attached marked 11, sets out changes in the Accounts and Audit (England) Regulations 2011 as they affect the timing of the approval of the Statement of Accounts for the last financial year, reviews the options for the Fire Authority and asks for approval to a way forward.

Attachment	Size
11-approval-of-the-statement-of-accounts-2010-11.pdf	55.5 KB

For decision

12

Information and Communications Technology Strategy

This report, attached marked 12, sets outs proposals and recommendations to enter into negotiations with Shropshire Council to review options to enter into a shared services arrangement to secure improvements to the Service's Information and Communications Technology (ICT) infrastructure. The shared services arrangement, if approved at a later date, will make effective use of the proposed ICT reserve to support migration to the Council's new wide area network to underpin the Service's ICT Strategy for the next 3 to 5 year period.

Please note that this report should be considered in conjunction with exempt report 15a.

Attachment	Size
12-information-and-communications-technology-strategy.pdf	69.35 KB

For decision

13

Approved Mileage Allowance Payments

This report, attached marked 13, advises of the change made to the Government’s ‘approved mileage allowance payments’ in the recent budget and asks the Fire Authority whether it wishes formally to link the travel allowance payable to Members to such payments.

Attachment	Size
13-approved-mileage-allowance-payments.pdf	22.39 KB

For decision

14

Update on Memorandum of Understanding with Hereford and Worcester Fire and Rescue Service

Following earlier Fire Authority approval for the Service to enter into formal collaboration with Hereford and Worcester Fire and Rescue Authority/Service it can be reported that significant progress has been made to date with, as a time-bound priority, a recently produced Outline Business Case (OBC) prepared by the two organisations. The OBC was prepared in respect of a joint application for central government funding to support the implementation of the proposed ‘shared’ control room infrastructure between the two Services. The OBC will now be supplemented by a formal overarching Memorandum of Understanding setting out the full scope and expected outcomes of the collaboration, for consideration and agreement by each respective Fire Authority in June/July 2011.

For information

15

Local Government Act 1972

Members are asked to consider a resolution under section 100A(4) of the Local Government Act 1972 that the public be excluded from the meeting for the following item on the grounds that it involves the likely disclosure of exempt information, as defined by the provisions of Part I of Schedule 12(A) to the Act, by virtue of Paragraphs 1 and 2.

For decision

15a

Information and Communications Technology Strategy - Procurement Implications (Paragraph 5)

This report is supplementary to agenda item 12 and sets out observations concerning the procurement route adopted by Shropshire Council.

For information

16

Human Resources Committee (Paragraphs 1 and 2)

Members are asked to receive and note the exempt minutes of the Human Resources Committee meeting, held on 7 April 2011.

For information

9 February 2011

Submitted by web-services-officer on Mon, 10/01/2011 - 10:01

Item no. Agenda Item Details Status

01 Apologies for Absence

02

Declarations of Interest

Members are reminded that they should declare any personal and/or prejudicial interests at this point and that they should leave the meeting room before any item, in which they have a prejudicial interest, is discussed.

03

Minutes

Members are asked to agree the minutes, of the Fire Authority meeting, held on 15 December 2010, and that they be signed by the Chair as a correct record.

Attachment	Size
2011-02-09-03-fire-authority-minutes-15-december-2010.pdf	40.82 KB

For decision

04

Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

05

Strategy and Resources Non-Exempt Minutes

Members are asked to receive the non-exempt minutes of the Strategy and Resources Committee meeting, held on 20 January 2011, and consider, and decide upon, the recommendations at items 5, 7 and 9 The reports relating to these items are attached, marked 5a, 5b and 5c respectively.

Please note that the appendix to paper 5c (Capital Programmes 2011/12 to 2015/16) is an exempt document. It will, therefore, be necessary to move into closed session at this point to consider the recommendation relating to this appendix.

Attachment	Size
2011-02-09-05-strategy-and-resources-non-exempt-minutes-20-january-2011.pdf	489.63 KB

For decision

06

Local Government Act 1972

Members are asked to consider a resolution under section 100A(4) of the Local Government Act 1972 that the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information, as defined by the provisions of Part I of Schedule 12(A) to the Act, by virtue of Paragraphs 3 and 4.

For decision

07

Capital Programmes 2011/12 to 2015/16

Members are asked to receive and agree the paper Capital Programmes 2011/12 to 2015/16 (the appendix to paper 5c).

For decision

08

Strategy and Resources Committee Exempt Minutes

Members are asked to receive and note the exempt minutes of the Strategy and Resources Committee meeting, held on 20 January 2011.

For information

09

Revenue Budget, Capital Programme and Medium Term Financial Planning

This report, incorporates the recommendations made by the Strategy and Resources Committee on 20 January 2011 for the Authority’s 2011/12 budget, updates the figures for changes since then, and outlines the consequences for medium term financial planning. A draft Medium Term Corporate Plan (referred to in section 7 on page 6 of the report) can be found HERE

Attachment	Size
2011-02-09-09-revenue-budget-capital-programme-and-mtfp.pdf	52.42 KB
09-draft-medium-term-corporate-plan.pdf	465.11 KB

For decision

09a

Notification of Government Capital Grant 2011/12

This report informs the Fire Authority of a grant of £916,000 towards capital expenditure, outlines the options available to Members and recommends a way forward.

Attachment	Size
09a-notification-of-government-capital-grant-2011-12.pdf	31.19 KB

For decision

10

Revenue Budget: 2011/12 Precept

This report, seeks Fire Authority approval to a budget for 2011/12; Council Tax levels for 2011/12; and precepts on billing authorities and related matters.

Attachment	Size
2011-02-09-10-revenue-budget-2011-12-precept.pdf	293.91 KB

For decision

11

Annual Review of Charges - Special Services

The Fire Authority reviews annually, the charge it makes for special services from 1 April. Details of the current charges, which are estimated to produce £10,000 a year, are set out on the paper, attached marked 11.

Charges have been increased, in recent years, to reflect additional costs to the Fire Authority of providing these services. These are mainly staff costs, and the increase has been agreed at the level of the firefighters’ pay award. In the current financial climate, and, given that to date there has been no pay increase during 2010/11, it is recommended that charges remain at their current level in 2011/12.

Attachment	Size
2011-02-09-11-special-service-charges-2010-11.pdf	9.25 KB

For decision

12

FiReControl Project Update

This report, sets out a summary overview of the key issues and matters arising from the recent decision announced by the Coalition Government to cancel the FiReControl project. It is not an exhaustive report, as the repercussions from the announcement are currently being considered within several arenas of the fire sector.

Attachment	Size
2011-02-09-12-fire-control-project-update.pdf	48.77 KB

For decision

13

Home Fire Safety Visits Programme

Members will be aware of the outcomes of the Public Value process and the changes that need to be made to meet the reduction in the Service budget in the coming years. This report is intended to inform Members of the future policy with regard to home fire safety risk visits.

Attachment	Size
2011-02-09-13-home-fire-safety-visits-programme.pdf	37.27 KB

For information

4 November 2010

This meeting has been rearranged from Wednesday 13 October 2010

Submitted by Anonymous on Thu, 30/09/2010 - 16:02

Item no. Agenda Item Details Status

01 Apologies for Absence

02

Declarations of Interest

Members are reminded that they should declare any personal and/or prejudicial interests at this point and that they should leave the meeting room before any item, in which they have a prejudicial interest, is discussed.

03

Minutes

Members are asked to agree the minutes, marked 3, of the Annual Fire Authority meeting, held on 21 July 2010, and that they be signed by the Chair as a correct record.

Attachment	Size
03 - Fire Authority Minutes - 21 July 2010.pdf	60.24 KB

For decision

04

Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received from members of the public.

05

Standards Committee

Members are asked to receive and note the minutes, marked 5, of the Standards Committee meeting, held on 12 July 2010.

Attachment	Size
05 - Standards Minutes - 12 July 2010.pdf	26.79 KB

For information

06

Audit and Performance Management Committee

Members are asked to receive and note the minutes, marked 6, of the Audit and Performance Management Committee meeting, held on 9 September 2010. Members’ attention is drawn particularly to the Audit Commission’s Annual Governance report at item 9 of the minutes, a copy of which is shown at the web link given above, marked 6a.

Attachment	Size
06 - Audit and Performance Management Minutes - 9 September 2010.pdf	49.97 KB
06a - Annual Governance Report.pdf	849.38 KB

For information

07

Strategy and Resources Committee

Members are asked to receive the minutes, attached marked 7, of the Strategy and Resources Committee meeting, held on 23 September 2010, and consider the recommendations at item 10, which are given below. The report relating to these recommendations is attached, marked 7a.

a) Approve budget allocation into new directorates for budget control purposes;
b) Note the position of the revenue budget;
c) Approve virements to the revenue budget where requested;
d) Note the position on the capital programme, and approve a supplementary vote of £15,000 for appliance replacement, and other variations;
e) Note performance against prudential indicators for 2009/10;
f) Note performance against prudential indicators to date in 2010/11, approving any proposed amendments;
g) Note the annual review of treasury activities for 2009/10;
h) Note performance in Treasury Management to date in 2010/11; and
i) Note the information provided on balance sheet items.

Attachment	Size
07 - Strategy and Resources Minutes - 23 September 2010.pdf	44.32 KB
07a - Financial Performance to July 2010, incl Annual Treasury Report 2009-10.pdf	133.72 KB

For decision

08

Human Resources Committee

Members are asked to receive the minutes, marked 8, of the Human Resources Committee meeting, held on 12 October 2010, and consider the following recommendations:
• At item 7a, recommendation c)
That the meetings of the Committee be reduced from three to two per year
• At item 7b, recommendation b)
That the existing Training and Development Questionnaire be sent out to all Members, following the return of which Committee Chairs liaise with officers to draw up an appropriate Member training plan
• At item 9, recommendations c) and d)
That the Fire Authority support:
c) Members’ attendance at Equality and Diversity training; and
d) Members’ representing the Authority at relevant community events

Attachment	Size
08 - Human Resources Minutes - 12 October 2010.pdf	38.88 KB

For decision

09

West Midlands Regional Management Board

Members are asked to receive the minutes, marked 9, of the West Midlands Regional Management Board meeting, held on 25 August 2010, and consider the recommendation at item 6/10:
That the Fire Authority agree to dissolve the West Midlands Regional Management Board and that it give delegated powers to its Chief Fire Officer, in consultation with its Chair, to take all necessary steps to achieve the dissolution of the West Midlands Regional Management Board at the earliest practical date, subject to the approval of the Secretary of State

Attachment	Size
09 - WMRMB Minutes - 25 August 2010.pdf	182.38 KB

For decision

10 Constitutional Issues

10a

Review of Scheme of Delegation to Officers and of Standing Orders

The purpose of this report, marked 10a, is for Members to receive and note the amendments to the Scheme of Delegation to Officers and Standing Orders, which were agreed at, and stand adjourned from, the Annual Meeting of the Fire Authority.

The Fire Authority is requested to receive and note the amendments to the Fire Authority’s Scheme of Delegation to Officers and to its Standing Orders (set out at paragraphs 3, 4, 5 and 6 of this report), which stand adjourned from the Annual Meeting of the Fire Authority, held in July 2010.

Attachment	Size
10a - Review of Scheme of Delegation to Officers and of Standing Orders.pdf	35.44 KB

For information

10b

Meeting Schedule 2011/12

A schedule of proposed dates for 2011/12 meetings of the Fire Authority and its committees is attached, marked 10b, for approval.

Attachment	Size
10b - Proposed Meeting Schedule 2011-12.pdf	18.39 KB

For decision

11

Comprehensive Spending Review

Members will have already received information from the Chief Fire Officer following the Government's Comprehensive Spending Review, announced on 20 October 2010. Officers are currently analysing the detail of the announcement and will update Members with any further information at the Fire Authority meeting.

For information

12

Code of Corporate Governance 2010/11

This report, marked 12, presents to the Fire Authority the draft Code of Corporate Governance 2010/11 for consideration and adoption.

The Fire Authority is asked to:
a) Consider and make comment on the draft Code of Corporate Governance 2010/11, attached as an appendix to this report; and
b) Approve and formally adopt the Code.

Attachment	Size
12 - Code of Corporate Governance 2010-11.pdf	236.15 KB

For decision

13

Anti Fraud and Corruption Strategy

This report, marked 13, requests Members to consider and adopt the Anti-Fraud and Corruption Strategy for the Fire Authority, following the annual review conducted by officers.

The Fire Authority is asked to consider and adopt the Anti Fraud and Corruption Strategy, which is attached as an appendix.

Attachment	Size
13 - Anti Fraud and Corruption Strategy.pdf	90.72 KB

For decision

14

Annual Report of Audit and Performance Management Committee

This report, marked 14, advises of the work carried out by the Fire Authority's Audit and Performance Management Committee since October 2009.

The Fire Authority is asked to note the report.

Attachment	Size
14 - Annual Report of Audit and Performance Management Committee.pdf	42.36 KB

For information

15

FiReControl Project Update

Contrary to expectations, the FiReControl Project was not mentioned in the Comprehensive Spending Review announcement on 20 October. Fire authorities within the West Midlands region have been advised (via the Regional Control Centre) that Ministers are keeping in close touch with the project and there are ongoing discussions with the main contractor, EADS (now trading as Cassidian) regarding concerns about delivery of the project.

Ministers believe that the contractor should have the opportunity to deliver the contract to time, cost and quality; but there will be no additional funding to ‘bail out the contract’. The key milestone date for contractual deliverables is June 2011. All non-committed expenditure in implementation funding to joint project teams around the country has been cut by 11 percent (the grant to this Fire Authority has been reduced by 5.2 percent).

For information

16

Public Value Review Update

In total, 40 Public Value Review sessions have been held across the Service, with around 95 percent of staff participating. The sessions have acted to raise awareness amongst staff of the complexities and likely impact of the recession upon both society and the Service. Moreover, the sessions have enabled staff to take an active role in determining the priorities of the Service and influencing how the budget reductions might best be addressed without unduly compromising ‘frontline’ services to the community.

The outcomes of the Review are now in the process of being refined and aligned to the recent Comprehensive Spending Review (CSR) announcement, although full details are not expected from the Government until December. At this stage the speculative planning assumption of a 25 percent grant reduction appears to be consistent with the CSR announcement. Final recommendations from the Public Value Review will be presented to the Fire Authority for consideration and approval at its meeting in December. Officers are at present confident of meeting reduction targets for the CSR period as currently estimated.

For information

17

Local Government Act 1972

Members are asked to consider a resolution under section 100A(4) of the Local Government Act 1972 that the public be excluded from the meeting for the following item on the grounds that it involves the likely disclosure of exempt information, as defined by the provisions of Part I of Schedule 12(A) to the Act, by virtue of Paragraphs 1, 2 and 3.

For decision

18

Pensions Panel (Paragraphs 1, 2 and 3)

At its meeting on 18 October 2010 the Pensions Panel exercised a discretion under the Firefighters' Pension Scheme (England) Order 2006 regarding a question as to whom certain pensions should be payable. The decision was made following legal and pensions advice and has no financial implications for the Fire Authority.

For information

21 December 2009

Extraordinary Meeting

Submitted by web-services-officer on Tue, 09/02/2010 - 11:23

Item no. Agenda Item Details Status

01

Apologies for Absence

To receive apologies for absence from Members unable to attend the meeting.

02

Declarations of Interest

Members are reminded that they should declare any personal and/or prejudicial interests at this point and that they should leave the meeting room before any item, in which they have a prejudicial interest, is discussed.

03

Appointment of Chief Fire Officer

To receive a report of the Human Resources Manager, advising the Fire Authority of the current position on the appointment of a Deputy Chief Fire Officer.

Attachment	Size
pdf-622-2009-12-21-03-appointment-of-deputy-chief-fire-officer.pdf	37.85 KB

For information

04

Local Government Act 1972

Members are asked to consider a resolution under section 100A(4) of the Local Government Act 1972 that the public be excluded from the meeting for the following item on the grounds that it involves the likely disclosure of exempt information, as defined by the provisions of Part I of Schedule 12A to the Act, by virtue of the paragraphs 1, 2 and 3.

05

Appointment of Deputy Chief Fire Officer (Paragraphs 1, 2 and 3)

To receive a verbal report from Mr Bell of MPCG, the consultants managing the recruitment process, on the recommendation of the Brigade Managers' Employment Panel regarding appointment to the post of Deputy Chief Fire
Officer.

For decision

15 December 2010

Submitted by web-services-officer on Fri, 05/02/2010 - 16:34

Item no. Agenda Item Details Status

01 Apologies for Absence

02

Declarations of Interest

Members are reminded that they should declare any personal and/or prejudicial interests at this point and that they should leave the meeting before any item, in which they have a prejudicial interest, is discussed.

03

Minutes

Members are asked to agree the minutes of the Fire Authority meeting, held on 4 November 2010, and that they be signed by the Chair as a correct record.

Attachment	Size
2010-12-15-03-minutes-4-november-2010.pdf	62.22 KB

For decision

04

Public Questions

To receive any questions, statements or petitions, of which notice has been received, from members of the public.

05

Strategy and Resources Committee

Members are asked to receive the minutes of the Strategy and Resources Committee meeting, held on 24 November 2010, and to consider, and decide upon, the recommendations at item 7. The report relating to these recommendations is attached.

Please note that the reports considered by the Committee at item 5 (2011/12 and Later Years Budget Summary) are contained within the green booklet (attached as Appendix A to Report 8 - 2010/11 and Later Years Budget Summary) and will form the basis of discussion at item 8 on this agenda.

Attachment	Size
2010-12-15-05-strategy-and-resources-minutes-24-november-2010.pdf	224.87 KB

For decision

06

Audit and Performance Management Committee

Members are asked to receive the minutes of the Audit and Performance Management Committee meeting, held on 30 November 2010 and formally approve the Annual Audit Letter.

Attachment	Size
2010-12-15-06-audit-and-performance-minutes-30-november-2010.pdf	424.65 KB

For decision

07

Annual Report of the Standards Committee

This report advises of the work carried out by the Fire Authority’s Standards Committee from 1 April 2009 to date.

Attachment	Size
2010-12-15-07-annual-report-of-standards-committee.pdf	49.35 KB

For information

08

2010/11 and Later Years Budget Summary

This report summarises the budgets that are proposed by the Strategy and Resources Committee. These are updated for subsequent events. The results are put forward to the Fire Authority for approval as the basis for consultation, leading to a final decision at the Fire Authority meeting on 10 February 2010.

Please note that Appendices A and B to the report (the Green Booklet and Public Value Review 2010 respectively) are attached. The Treasurer is, however, awaiting any announcements on the grant settlement from the Government prior to finalising the actual report.

Attachment	Size
08 - 2010-11 and Later Years Budget Summary.pdf	61.95 KB
08 Appendix A - Green Book.pdf	1002.04 KB
08 Appendix B - Public Value Update.pdf	1.09 MB

For decision

09

The Scheme for Payment of Members' Allowances 2011/12

This report asks the Fire Authority to review and agree its list of Approved Duties and to agree its 2011/12 Scheme for the Payment of Members’ Allowances.

Attachment	Size
09-the-scheme-for-the-payment-of-members-allowances-2011-12.pdf	163.92 KB

For decision

10

FiReControl Project - Update

The future of the national FiReControl Project, and in turn, the West Midlands’ Regional Control Centre continues to be in doubt. The Department for Communities and Local Government (DCLG), on 8th November, placed EADS (now known as Cassidian) in ‘breach of contract.’ This position was confirmed by the Minister for fire – Bob Neill, who, when questioned over the matter in Parliament (15th November), responded with the following statement:

“In June this year we activated a key milestone in our contract with the main contractor, EADS (now branded Cassidian), for delivery of the FiReControl project. This required EADS to complete the main system in three control centres by mid-2011. Because their record has not improved on delivery of the project, we informed EADS on 8 November that we consider them to be in material breach of their obligations under the contract and required them to remedy the position in 20 working days. I have made it clear to EADS that they must deliver to time, cost and quality. The Government are not going to bail out this contractor with additional public funding. We are going to stand up for the interests of the taxpayer and the fire and rescue service.”

Members will be advised of any developments (and likely consequences) as and when they arise.

For information

13 October 2010

This meeting has been postponed

Submitted by web-services-officer on Fri, 05/02/2010 - 16:33

21 July 2010

Annual Meeting

Submitted by web-services-officer on Fri, 05/02/2010 - 16:30

Item no. Agenda Item Details Status

01

Election of Chair

To elect a Chair for the ensuing year

02

Appointment of Vice-Chair

To appoint a Vice-Chair for the ensuing year

03

Apologies for Absence and Welcome to New Members

To receive apologies for absence and welcome Councillors Mrs Blundell, Dixon and Eade, who have been appointed to the Authority by Telford & Wrekin Council

04

Declarations of Interest

Members are reminded that they should declare any personal and/or prejudicial interests at this point and that they should leave the meeting room before any item, in which they have a prejudicial interest, is discussed.

05

Non-Exempt Minutes

Members are asked to agree the minutes of the Fire Authority meeting, held on 16 June 2010, and that they be signed by the Chair as a correct record.

Attachment	Size
2010-07-21-05-minutes-16-june-2010.pdf	72.13 KB

For decision

06

Public Questions

To receive any questions, statements or petitions, of which notice has been received, from members of the public.

07

Non-Exempt Minutes of Brigade Managers’ Employment Panel

Members are asked to receive and note the non-exempt minutes of the meeting of the Brigade Managers’ Employment Panel, held on 16th June 2010.

Attachment	Size
2010-07-21-07-bmep-non-exempt-minutes-16-june-2010.pdf	26.05 KB

For information

08 Constitutional Issues

08a

Committee Composition and Allocation of Seats to Political Groups

This report asks the Fire Authority to agree both the composition of its Committees and the allocations of seats on its committees to political groups.

Attachment	Size
2010-07-21-08a-allocation-of-seats-to-political-groups.pdf	164.39 KB

For decision

08b

Appointments to, and Constitution of, Committees

This report asks the Fire Authority to confirm appointments to committees and outside bodies and to review the Terms of Reference, quorum and delegations for its Committees.

Attachment	Size
2010-07-21-08b-appointments-to-and-constitution-of-committees.pdf	397.31 KB

For decision

08c

Review of Member Role Descriptions

The purpose of the report is to review, and agree the Fire Authority’s existing Member Role Descriptions.

Attachment	Size
2010-07-21-08c-review-of-member-role-descriptions.pdf	337.89 KB

For decision

08d

Review of Scheme of Delegation to Officers and of Standing Orders

This report reviews the Fire Authority’s Scheme of Delegation to Officers and Standing Orders and asks the Authority to agree proposed amendments.

In accordance with the Fire Authority’s Standing Orders any amendments proposed will stand adjourned until the next meeting of the Fire Authority.

Attachment	Size
2010-07-21-08d-review-of-scheme-of-delegation-and-standing-orders.pdf	755.18 KB

For decision

09

Financial Monitoring Report 2010/11

The report updates members on financial matters affecting the 2010/11 budget and their implications for later years. It also seeks approval to budget variations.

Attachment	Size
2010-07-21-09-financial-monitoring-report-2010-11.pdf	64.59 KB

For decision

10

Voice/Data Communications, Command and Control Systems Refresh: Update

This report advises Members of the recent award of contract for the provision of fully-managed Command and Control system to replace existing obsolescent legacy equipment.

Attachment	Size
2010-07-21-10-voice-data-communications-command-control-systems-refresh.pdf	33.93 KB

For information

11

Public Value Review Update

This report advises Members of progress to date with the Service’s 2010 Public Value review.

Attachment	Size
2010-07-21-11-public-value-update.pdf	45.94 KB

For information

12

Integrated Strategic Planning Process 2011/12

This report outlines how the Service will continue to align service, financial and improvement planning, the result will culminate in the publication of the 2011/12 Corporate Plan and a five year joint medium term service and financial plan.

Attachment	Size
2010-07-21-12-integrated-stategic-planning-process-2011-12.pdf	132.09 KB

For decision

13

Firemen’s Pension Scheme Order 1992 Delegations and Policies

Report to follow marked 13.

For decision

14

Partnership Working and the Outcomes

The purpose of this report is to provide members with an overview of the outcomes of partnership working within the Fire Authority and Shropshire Fire and Rescue Service.

Attachment	Size
2010-07-21-14-outcomes-of-partnership-working.pdf	44.4 KB

For information

15

Corporate Risk Management Summary

This is the fourth Annual Corporate Risk Management Summary Report to Members. These reports aim to inform Members about the corporate level risk management work that has been undertaken during the previous twelve months, as well as summarising the risk environment in which the Service is currently operating.

Attachment	Size
2010-07-21-15-corporate-risk-management-non-exempt.pdf	185.47 KB

For information

16

Local Government Act 1972

To consider a resolution under section 100A(4) of the Local Government Act 1972 that the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information, as defined by the provisions of Part I of Schedule 12(A) to the Act, by virtue of Paragraphs 1, 2, 3 and 4.

17

Corporate Risk Management Summary – Exempt Information (Paragraphs 3 and 4)

The Authority will have received an open session report, which summarised its current exposure to corporate risk. This report supplements that one, as it contains information that is exempt from publication by virtue of the Local Government Act 1972, Schedule 12a. Attached marked 17.

For information

18

Exempt Minutes of Brigade Managers’ Employment Panel (Paragraphs 1, 2, 3 and 4)

Members are asked to receive and note the exempt minutes of the meeting of the Brigade Managers’ Employment Panel, held on 16th June 2010. Attached marked 18.

For information

16 June 2010

Submitted by web-services-officer on Fri, 05/02/2010 - 16:28

Item no. Agenda Item Details Status

01 Apologies for Absence

02

Declarations of Interest

Members are reminded that they should declare any personal and/or prejudicial interests at this point and that they should leave the meeting room before any item, in which they have a prejudicial interest, is discussed.

03

Minutes

Members are asked to agree the minutes of the Fire Authority meeting, held on 28 April 2010, and that they be signed by the Chair as a correct record.

Attachment	Size
2010-06-16-03-minutes-28-april-2010.pdf	57.79 KB

For decision

04

Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

05

Audit and Performance Management Committee

Members are asked to receive the minutes of the Audit and Performance Management Committee meeting, held on 13 May 2010, attached marked 5 and consider the recommendations at:

item 5 regarding amendments to the Audit and Performance Management Committee Terms of Reference (additions are shown in bold italics and deletions struck through), attached marked 5a; and
item 11 regarding Treasury Management Practice

Attachment	Size
2010-06-16-05-minutes-apmc-13-may-2010.pdf	134.06 KB

For decision

06

Strategy and Resources Committee

Members are asked to receive the minutes of the Strategy and Resources Committee meeting, held on 20 May 2010, attached marked 6 and consider the recommendations at item 6 regarding amendments to the Role Descriptions for the Chair and Vice-Chair of the Committee, attached marked 6a and 6b respectively. Additions to existing documents are shown in bold italics and deletions struck through.

Attachment	Size
2010-06-16-06-minutes-strategy-and-resources-20-may-2010.pdf	132.76 KB

For decision

07

Human Resources Committee

Members are asked to receive the minutes of the Human Resources Committee meeting, held on 27 May 2010, attached marked 7 and
consider the recommendations at items:

Amendments to the Human Resources Committee Terms of Reference, attached marked 7a (additions are shown in bold italics and deletions struck through)
Establishment of Role Descriptions for the Chair and Vice-Chair of the Committee, attached marked 7b and 7c respectively
Request for funding from Telford, Race and Equality Partnership. A copy of the report relating to this item can be accessed at: www.shropshirefire.gov.uk/webimages/managing-the-service/cfa/humanresour...

Attachment	Size
2010-06-16-07-minutes-human-resources-27-may-2010.pdf	203.29 KB

For decision

08

Statement of Accounts 2009/10

This report presents the Statement of Accounts 2009/10 for approval by the Fire Authority, and seeks specific approval to a number of virements from the General Fund in 2010/11.

Attachment	Size
2010-06-16-08-statement-of-accounts-2009-10.pdf	408.63 KB

For decision

09

Annual Governance Statement 2009/10 and Improvement Plan 2010/11

This report asks the Fire Authority formally to approve the Annual Governance Statement (AGS) 2009/10, which must be included as part of the Statement of Accounts 2009/10. It also asks Members formally to approve the AGS Improvement Plan 2010/11.
For decision and signature by the Chair, Chief Fire Officer and Treasurer.

Attachment	Size
2010-06-16-09-annual-governance-statement-2009-10-and-improvement-plan-2010-11.pdf	167.59 KB

For decision

10

Medium Term Financial Plan

This report informs Members of changes to the process of producing the Medium Term Financial Plan, attached marked 10. The first draft of the Plan is available for consideration by Members on the website by using the following link:
http://www.shropshirefire.gov.uk/webimages/managing-the-service/cfa/fire...

A hard copy will be available at the meeting.

Attachment	Size
2010-06-16-10-medium-term-financial-plan.pdf	1.29 MB

For decision

11

Annual Report 2009/10

This report seeks Member approval of the proposed contents and format of the Fire Authority Annual Report 2009/10, attached marked 11. The Draft Annual Report can be accessed on the website via the following link:
http://www.shropshirefire.gov.uk/webimages/managing-the-service/cfa/fire...

A colour, hard copy will be available at the meeting.

Attachment	Size
2010-06-16-11-annual-report-200910.pdf	2.87 MB

For decision

12

New Dimension Asset Transfer

This report summarises the Authority’s current position over the transfer of New Dimension assets from the Department for Communities and Local Government (CLG) to local Fire & Rescue Services, including assets to this Authority. This follows communication with CLG seeking changes to contract and assurances of funding.

Attachment	Size
2010-06-16-12-new-dimension-asset-transfer.pdf	122.16 KB

For decision

13

Member Champions

This report asks Members to agree that officers carry out a fundamental review of Member Champion roles and bring back a report to the Fire Authority in due course, setting out their findings and proposals.

Attachment	Size
2010-06-16-13-member-champions.pdf	34.58 KB

For decision

14

Abolishment of Comprehensive Area Assessment

This report informs Members of recent national developments, which indicate the termination of the Comprehensive Area Assessment regime.

Attachment	Size
2010-06-16-14-abolishment-of-caa.pdf	183.2 KB

For information

15

Update on the Regional Control Centre and Mobilising System

Members are advised that within the recent Government publication - The Coalition: our programme for government a shared conviction is made to ‘…stop plans to force the regionalisation of the fire service’ (Section 4, page 12). Clarification is currently awaited regarding this position statement to determine the impact and consequence upon the FiReControl Project.

For information

Search form

Pages