Fire and Rescue Authority

Fire and Rescue Authority

25 February 2015

Item no. Agenda Item Details Status
01 Apologies for Absence
02 Disclosable Pecuniary Interests

Members are reminded that they must not participate in the discussion or voting on any matter, in which they have a Disclosable Pecuniary Interest, and should leave the room prior to the commencement of the debate.

03 Fire Authority Minutes

Members are asked to agree the minutes, attached marked 3, of the Fire Authority meeting, held on 10 December 2014, and that they be signed by the Chair as a correct record.

AttachmentSize
PDF icon 3 - Fire Authority Minutes 10 December 2014248.23 KB
For decision
04 Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

 

05 Audit and Performance Management Committee Non-Exempt Minutes

Members are asked to receive the non-exempt minutes of the Audit and Performance Management Committee meeting, held on 29 January 2015, attached marked 5 and agree the recommendation at item 6 regarding the programme of audits for 2015/16, a copy of which is attached marked 5a. 

AttachmentSize
PDF icon 5 - Audit and Performance Management Committee Non-Exempt Minutes 29 January 2015119.13 KB
PDF icon 5a - Internal Audit Plan 201.32 KB
For decision
06 Brigade Managers' Employment Panel Minutes

Members are asked to receive and note the minutes of the Brigade Managers’ Employment Panel meeting, held on 3 February 2015, attached marked 6.

AttachmentSize
PDF icon 6 - Brigade Managers' Employment Panel Minutes 3 February 2015150.05 KB
For information
07 Strategy and Resources Committee Minutes

Members are asked to receive the minutes of the Strategy and Resources Committee meeting, held on 5 February 2015, attached marked 7, and consider, and decide upon, the recommendations at items 5, 7 and 8.

The reports relating to those items are attached, marked 7a, 7b and 7c respectively.

The recommendations at items 6 and 9 of the Committee minutes will be considered as part of items 13 and 14 on the agenda for this meeting.

Please note that the appendix to paper 7b (Capital Programmes 2015/16 to 2019/20 and Prudential Guidelines) is an exempt document.  It will, therefore, be necessary to move into closed session at this point to consider the recommendation relating to this appendix (paper 9). 

AttachmentSize
PDF icon 7 - Strategy and Resources Committee Minutes 5 February 2015205.65 KB
PDF icon 7a - Financial Performance to December 2014167.22 KB
PDF icon 7b - Capital Programmes 2015/16 to 2019/20 and Prudential Guidelines527.16 KB
PDF icon 7c - Adequacy of Provisions and Reserves and Robustness of Budget526.26 KB
For decision
08 Local Government Act 1972

Members are asked to consider a resolution under section 100A (4) of the Local Government Act 1972 that the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information, as defined by the provisions of Part I of Schedule 12(A) to the Act, by virtue of Paragraph 3.

For decision
09 Capital Programmes 2015/16 to 2019/20 and Prudential Guidelines (Paragraph 3)

Members are asked to receive and agree the paper Capital Programmes 2015/16 to 2019/20 and Prudential Guidelines (the appendix to paper 7b), attached marked 9.

For decision
10 Audit and Performance Management Committee Exempt Minutes (Paragraph 3)

Members are asked to receive and note the exempt minutes of the Audit and Performance Management Committee meeting, held on 29 January 2015, attached marked 10. 

11 Shropshire Fire Risk Managment Services Annual Report (Paragraph 3)

This report, attached marked 11, provides an update on the activities of the Fire Authority controlled company Shropshire Fire Risk Management Services Ltd (SFRMS) and asks the Authority to approve the revised Business Plan, attached as an appendix to this report.

At this point the meeting will revert to open session.

For decision
12 Revenue Budget and Medium Term Financial Planning 2015/16

This report, attached marked 12, incorporates the recommendations made by the Fire Authority’s Strategy and Resources Committee on 5 February 2015, in relation to the revenue budget for 2015/16.  The report also confirms the use of assumptions for medium-term financial planning.

AttachmentSize
PDF icon 12 - Revenue Budget and Medium Term Financial Planning 2015/16116.79 KB
For decision
13 Revenue Budget: 2015/16 Precept

This report, attached marked 13, seeks Fire Authority approval to a budget for 2015/16; Council Tax levels for 2015/16; and precepts on billing authorities and related matters.

AttachmentSize
PDF icon 13 - Revenue Budget: 2015/16 Precept386.73 KB
For decision
14 Integrated Risk Management Plan 2015 to 2020

This report, attached marked 14, presents the proposed Shropshire and Wrekin Fire and Rescue Authority Integrated Risk Management Plan to the Authority for consideration and adoption.

AttachmentSize
PDF icon 14 - Integrated Risk Management Plan 2015 to 20202.04 MB
For decision
15 Forthcoming Corporate and Service Plans

This report, attached marked 15, sets out proposals for the annual Service Plan 2015/16 to support the delivery of the Fire Authority’s Medium Term Corporate Plan.

AttachmentSize
PDF icon 15 - Forthcoming Corporate and Service Plans108.26 KB
For decision
16 Annual Review of Charges for Special Services

This report, attached marked 16, presents proposed increases in charges made for special services.

AttachmentSize
PDF icon 16 - Annual Review of Charges for Special Services46.21 KB
For decision
17 Proposed Amendments to the Pay Policy Statement

This report, attached marked 17, sets out proposed amendments to the current Pay Policy Statement for the consideration of the full Authority, as required under the Localism Act 2011 and in accordance with the process agreed by the Fire Authority in February 2012.

AttachmentSize
PDF icon 17 - Proposed Amendments to the Pay Policy Statement423.55 KB
For decision
18 New Pension Board for Firefighter Pension Schemes

This report, attached marked 18, informs of the requirement under the Public Services Pensions Act 2013 for public sector pension schemes to establish, by 1 April 2015, a Pension Board for, in this instance, the Firefighter Pension Schemes.

AttachmentSize
PDF icon 18 - New Pension Board for Firefighter Pension Schemes349.96 KB
For decision
19 Member Travel Allowances 2015/16

This report, attached marked 19, asks the Fire Authority to revisit the travel allowances due to come into effect in the 2015/16 Scheme for the Payment of Members’ Allowances in order to bring them into line with those paid to officers.

AttachmentSize
PDF icon 19 - Member Travel Allowances 2015/1693.31 KB
For decision
20 Details of Lives Saved and those Protected from Harm

This paper, attached marked 20, highlights the number of people, who have been protected from harm, or rescued by operational crews during the year 2013/14 and from April 2014 to February 2015.  It also attempts to provide an economic value for the rescue work carried out by the Fire Service.

AttachmentSize
PDF icon 20 - Details of Lives Saved and those Protected from Harm1.49 MB
For information
21 Equality and Diversity Presentation

Councillor Dr Jones will give a presentation on her activities throughout the last year as Member Champion for Equality and Diversity.

For information

10 December 2014

Item no. Agenda Item Details Status
01 Apologies for Absence

Apologies for absence have been received from Councillors Mellings, Miss Reynolds and Thompson.

02 Disclosable Pecuniary Interests

Members are reminded that they must not participate in the discussion of, or voting on any matter, in which they have a Disclosable Pecuniary Interest, and should leave the room prior to the commencement of the debate.

03 Minutes

Members are asked to agree the minutes of the Fire Authority meeting, held on 8 October 2014, attached marked 3, and that they be signed by the Chair as a correct record. 

AttachmentSize
Microsoft Office document icon 3 - Fire Authority Minutes 8 October 2014195.5 KB
For decision
04 Public Questions

Members are asked to recieve any questions, statements or petitions, of which notice has been received, from members of the public.

05 Meeting Schedule 2015

A schedule of proposed dates for 2015 meetings of the Fire Authority and its committees is attached, marked 5, for approval.  It is intended that this is revisited at the Annual Meeting of the Fire Authority in June 2015, as new Members may have been appointed, following the Annual Meetings of Telford & Wrekin and Shropshire Councils.  At this time officers will present a schedule from June 2015 to May 2016, which will tie in with the planning of meetings by the two Councils.

AttachmentSize
Microsoft Office document icon 5 - Meeting Schedule 2015140.5 KB
For decision
06 Standards and Human Resources Committee

Members are asked to receive the minutes of the Standards and Human Resources Committee meeting, held on 6 November 2014 attached marked 6, and consider and decide upon the recommendation at item 6b relating to the Members’ Code of Conduct. 

A copy of the Code of Conduct, showing the amendments recommended by the Committee, is attached, marked 6a.  Additions are shown in bold italics and deletions struck through.

AttachmentSize
Microsoft Office document icon 6 - Standards and Human Resources Committee Minutes 6 November 2014183.5 KB
Microsoft Office document icon 6a - Code of Conduct153.5 KB
For decision
07 Audit and Performane Management Committee Non-Exempt Minutes

Members are asked to receive and note the non-exempt minutes of the Audit and Performance Management Committee meeting, held on 6 November 2014 and attached marked 7.

AttachmentSize
Microsoft Office document icon 7 - Audit and Performance Management Committee Non-exempt Minutes 6 November 2014171 KB
For information
08 Strategy and Resources Committee

Members are asked to receive the minutes of the Strategy and Resources Committee meeting, held on 20 November 2014 attached marked 8, and consider and decide upon the recommendations at item 5.  The report relating to these recommendations is attached, marked 8a.

 

Please note that the reports considered by the Committee at items 6 and 7

(6 - Provisions, Reserves and Funds and 7 - 2015/16 and Later Years Revenue and Capital Budgets) are contained within the green papers (attached as the Appendix to report 9 – 2015/16 and Later Years Budget Summary) and will form the basis of discussion at item 9 on this agenda.

AttachmentSize
Microsoft Office document icon 8 - Strategy and Resources Committee Minutes 20 November 2014167.5 KB
File 8a - Financial Performance to September 201497.8 KB
For decision
09 2015/16 and Later Years Budget Summary

This report, attached marked 9, summarises the budgets that are proposed by the Strategy and Resources Committee.  The results are put forward to the Fire Authority for approval as the basis for consultation, leading to a final decision at the Fire Authority meeting in February 2015.

Please note the Appendix to the report (the Green Booklet) is attached.

AttachmentSize
Microsoft Office document icon 9 - 2015/16 and Later Years Budget Summary158 KB
Microsoft Office document icon 9 - Appendix 'The Green Booklet'1.2 MB
For decision
10 The Scheme for Payment of Members' Allowances 2015/16

This report, attached marked 10, asks the Fire Authority to consider and agree its 2015/16 Scheme for the Payment of Members’ Allowances and also whether or not it wishes to amend its 2014/15 Scheme.

AttachmentSize
Microsoft Office document icon 10 - The Scheme for Payment of Members' Allowances 2015/16371.5 KB
For decision
11 Rescue Tender Crewing Review

This report, attached marked 11, provides an update on the impact to the public, following a decision to no longer primary crew the Rescue Tender.

AttachmentSize
File 11 - Rescue Tender Crewing Review117.23 KB
For decision
12 Details of Lives Saved and Those Protected from Haem

This paper, attached marked 12, highlights the number of people, who have been protected from harm, or rescued by operational crews during April to November 2014.  It also attempts to provide an economic value for the rescue work carried out by the Fire Service.

AttachmentSize
PDF icon 12 - Details of Lives Saved and Those Protected from Harm1.48 MB
For information
13 Staff International Exchange Programme

This report, attached marked 13, brings to a formal close the Fire Authority’s ‘Staff International Exchange Programme’ and provides a summary overview of the Programme since its inception.

AttachmentSize
File 13 - Staff International Exchange Programme87.56 KB
For information
14 Local Government Act 1972

Members are asked to consider a resolution under section 100A(4) of the Local Government Act 1972 that the public be excluded from the meeting for the following item on the grounds that it involves the likely disclosure of exempt information, as defined by the provisions of Part I of Schedule 12(A) to the Act, by virtue of Paragraph 3.

For decision
15 Audit and Performance Management Committee Exempt Minutes (Paragraph 3)

Members are asked to receive and note the exempt minutes of the Audit and Performance Management Committee meeting, held on 6 November 2014 and attached marked 15.

For information

8 October 2014

Item no. Agenda Item Details Status
01 Apologies for Absence
02 Disclosable Pecuniary Interests

Members are reminded that they must not participate in the discussion of, or voting on, any matter, in which they have a Disclosable Pecuniary Interest and should leave the room prior to commencement of the debate.

03 Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

04 Minutes

Members are asked to agree the minutes, attached marked 4, of the Fire Authority Annual Meeting, held on 9 July 2014, and that they be signed by the Chair as a correct record.

AttachmentSize
PDF icon 4 - Fire Authority Annual Meeting Minutes 9 July 2014244.55 KB
For decision
05 Audit and Performance Management Committee Non-Exempt Minutes

Members are asked to receive and note the non-exempt minutes of the Audit and Performance Management Committee meeting, held on 11 September 2014, attached marked 5.

Please note that the recommendations at items 9 and 12 of the minutes will be considered at items 9 and 10 respectively on the agenda for this meeting.

AttachmentSize
PDF icon 5 - Audit and Performance Management Committee Non-Exempt Minutes 11 September 2014248.92 KB
For information
06 Strategy and Resources Committee Minutes

Members are asked to receive the minutes of the Strategy and Resources Committee meeting, held on 18 September 2014, attached marked 6, and agree the recommendations at item 7 relating to use of the General Fund Balance 2013/14.  A copy of the relevant report is attached marked 6a.

Please note that the recommendations at item 6 of the minutes, relating to the Integrated Risk Management / 2020 Planning Process, will be considered at item 8 on the agenda for this meeting.

AttachmentSize
PDF icon 6 - Strategy and Resources Committee Minutes 18 September 2014121.43 KB
PDF icon 6a - Use of General Fund Balance 2013/14142.76 KB
For decision
07 Review of the Scheme of Delegation to Officers and of Standing Orders

This report, attached marked 7, asks Members to receive and agree the amendments to the Scheme of Delegtion to Officers and Standing Orders, which stand adjourned from the Annual Meeting of the Fire Authority.

AttachmentSize
PDF icon 7 - Review of Scheme of Delegation to Officers and of Standing Orders121.82 KB
For decision
08 Integrated Risk Management / 2020 Planning Process

This report, attached marked 8, informs Members of the outcomes from the Integrated Risk Management Plan (IRMP) 2020 consultation process and seeks decisions on which proposals should be included in the Fire Authority's final IRMP 2015-20 Plan, to be published in April 2015.

AttachmentSize
PDF icon 8 - Integrated Risk Management / 2020 Planning Process337.22 KB
PDF icon 8 - Appendix A Results from External Consultation Process455.49 KB
PDF icon 8 - Appendix B Results from the Internal Consultation Process1018.03 KB
PDF icon 8 - Appendix C Fire Brigades Union Response481 KB
PDF icon 8 - Appendix Di Letter from Prees Parish Council2.08 MB
PDF icon 8 - Appendix Dii Letter from English Heritage1.78 MB
PDF icon 8 - Appendix Diii Email from Staffordshire Fire and Rescue Service220.36 KB
PDF icon 8 - Appendix Div Letter from Hereford and Worcester Fire and Rescue Service2.08 MB
For decision
09 Code of Corporate Governance 2014/15

This report, attached marked 9, puts forward a draft Code of Corporate Governance 2014/15 for consideration and formal adoption by the Fire Authority.

AttachmentSize
PDF icon 9 - Code of Corporate Governance 2014/15868.9 KB
For decision
10 Annual Review 2013/14

This report, attached marked 10, presents the draft Annual Review (also known as the Annual Statement of Assurance) for 2013/14 for consideration and approval by the Fire Authority.

AttachmentSize
PDF icon 10 - Annual Review 2013/14998.53 KB
For decision
11 Details of Lives Saved and those Protected from Harm

This paper, attached marked 11, highlights the number of people, who have been protected from harm, or rescued by operational crews during the year 2013/14 and from April to September 2014.  It also attempts to provide an economic value for the rescue work carried out by the Fire Service.

AttachmentSize
PDF icon 11 - Details of Lives Saved and those Protected from Harm1.91 MB
For information
12 Shropshire Fire Risk Management Services Ltd

Officers will provide a verbal update on developments.

For information
13 Local Government Act 1972

Members are asked to consider a resolution under section 100A(4) of the Local Government Act 1972 that the public be excluded from the meeting for the following item on the grounds that it involves the likely disclosure of exempt information, as defined by the provisions of Part I of Schedule 12(A) to the Act, by virtue of Paragraph 3.

For decision
14 Audit and Performance Management Committee Exempt Minutes

Members are asked to receive and note the exempt minutes of the Audit and Performance Management Committee meeting, held on 11 September 2014, attached marked 14.

For information

9 July 2014

Annual Meeting

Item no. Agenda Item Details Status
01 Election of Chair

Members are asked to elect a Chair for the ensuing year.

For decision
02 Appointment of Vice-Chair

Members are asked to appoint a Vice-Chair for the ensuing year.

For decision
03 Vote of Thanks and Welcome

There will be a vote of thanks for Councillor Picken, who left the Fire Authority in May, and to Councillor Cherrington, who will be leaving later this month.  Members are asked to welcome Councillor Austin, who returned to the Authority in May, and also Rod Hammerton, who will be joining the Brigade in August as Deputy Chief Fire Officer.

04 Apologies for Absence
05 Disclosable Pecuniary Interests

Members are reminded that they must not participate in the discussion of, or voting on, any matter, in which they have a Disclosable Pecuniary Interest and should leave the room prior to the commencement of the debate.

06 Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

07 Minutes

Members are asked to agree the non-exempt minutes, attached marked 7, of the Fire Authority meeting, held on 24 April 2014, and that they be signed by the Chair as a correct record.

AttachmentSize
PDF icon 7 - Fire Authority Non-exempt Minutes 24 April 2014199.32 KB
For decision
08 Audit and Performance Management Committee Minutes

Members are asked to receive the minutes of the Audit and Performance Management Committee meeting, held on 12 June 2014, which are attached marked 8, and agree the recommendation at item 7, relating to the Anti-Fraud, Bribery and Corruption Strategy.  A copy of the draft Strategy is attached, marked 8a (bold italics in this document represent proposed additions and proposed deletions are struck through).

The recommendations at item 5 in the minutes, relating to the Committee's terms of reference, have been incorporated into report 10b on this agenda

AttachmentSize
PDF icon 8 - Audit and Performance Management Committee Minutes 12 June 2014154.23 KB
PDF icon 8a - Anti-Fraud, Bribery and Corruption Strategy232.49 KB
For decision
09 Strategy and Resources Committee

Members are asked to receive and note the minutes of the Strategy and Resources Committee meeting, held on 19 June 2014, which are attached marked 9.

The recommendations at item 5 in the minutes, relating to the Committee's terms of reference, have been incorporated into report 10b on this agenda.

AttachmentSize
PDF icon 9 - Strategy and Resources Committee Minutes 19 June 201498.43 KB
For information
10 Constitutional Issues
10a Committee Composition and Allocation of Seats to Political Groups

This report, attached marked 10a, asks the Fire Authority to agree both the composition of its Committees and the allocations of seats on its committees to political groups.

AttachmentSize
PDF icon 10a - Committee Composition and Allocation of Seats to Political Groups355.33 KB
For decision
10b Committee Membership and Constitution

This report, attached marked 10b, asks the Fire Authority to confirm appointments to committees and to the Local Government Association Fire Services Commission and to review and agree the constitution of its committees.

AttachmentSize
PDF icon 10b - Committee Membership and Constitution174.12 KB
PDF icon 10b Appendix A Membership of Committees74.83 KB
PDF icon 10b Appendix B Constitution of Committees327.35 KB
For decision
10c Review of Member Role Descriptions

This report, attached marked 10c, asks the Fire Authority to review and agree Member Role Descriptions.

AttachmentSize
PDF icon 10c - Review of Member Role Descriptions101.33 KB
PDF icon 10c Appendix A Fire Authority Member Role Description98.82 KB
PDF icon 10c Appendix B Chair of Fire Authority Role Description99.13 KB
PDF icon 10c Appendix C Vice Chair of Fire Authority Role Description99.47 KB
PDF icon 10c Appendix D Leader of Main Opposition Group Role Description99.59 KB
PDF icon 10c Appendix E Chair of StRaP Working Group Role Description149.63 KB
PDF icon 10c Appendix F Independent Person Role Description including Skills and Compentencies119.19 KB
PDF icon 10c Appendix G Equality and Diversity Champion Role Description98.61 KB
For decision
10d Review of Scheme of Delegation to Officer and of Standing Orders

This report, attached marked 10d, reviews the Fire Authority's Scheme of Delegation to Officers and Standing Orders and asks Members to consider and decide upon the amendments proposed.

In accordance with the Fire Authority's Standing Orders any amendments proposed will stand adjourned until the next meeting of the Fire Authority.

AttachmentSize
PDF icon 10d - Review of Scheme of Delegation to Officers and of Standing Orders123.69 KB
PDF icon 10d Appendix A Scheme of Delegation to Officers147.23 KB
PDF icon 10d Appendix B Standing Orders for the Regulation of Proceedings and Business322.88 KB
PDF icon 10d Appendix C Standing Orders relating to Contracts344.73 KB
PDF icon 10d Appendix D Financial Regulations Standing Orders333.96 KB
For decision
11 Statement of Accounts 2013/14

This report, attached marked 11, sets out the key revenue issues, which have arisen from work on the Statement of Accounts 2013/14 and seeks approval for use of the General Fund balance in 2014/15.

AttachmentSize
PDF icon 11 - Statement of Accounts 2013/14180.62 KB
For decision
12 Strategic Planning Process Timetable 2015/16

This report, attached marked 12, outlines how the Service will continue to align service, financial and improvement planning, the result of which will culminate in the 2015/16 budget, the Financial Strategy 2015/20, Integrated Risk Management Plan 2015/20 and the publication, in April 2015, of the 2015/16 annual, one-year Service Plan.

AttachmentSize
PDF icon 12 - Strategic Planning Process Timetable 2015/16213.73 KB
For decision
13 Public Value Review Update

This report, attached marked 13, provides a summary of progress against the agreed outcomes, as set out within the Fire Authority's Public Value review undertaken in 2010.

AttachmentSize
PDF icon 13 - Public Value Review Update227.95 KB
For information
14 Local Government Pension Scheme Employer Discretions Statement of Policy

This report, attached marked 14, informs the Fire Authority of the amendments to the Local Government Pensions Scheme.  It recommends decisions on the required discretions and also policies under each discretion to facilitate effective implementation of those decisions.

AttachmentSize
PDF icon 14 - Local Government Pension Scheme Employer Discretions Statement of Policy619.06 KB
For decision
15 Corporate Risk Management Annual Report

This report, attached marked 15, informs Members about the corporate level risk management work that has been undertaken during the previous twelve months.

AttachmentSize
PDF icon 15 - Corporate Risk Management Annual Report127.6 KB
For information
16 Details of Lives Saved and those Protected from Harm

This paper, attached marked 16, highlights the number of people, who have been protected from harm, or rescued by operational crews during the year 2013/14 and from April to June 2014.  It also attempts to provide an economic value for rescue work carried out by the Fire Service.

AttachmentSize
PDF icon 16 - Details of Lives Saved1.67 MB
For information
17 Partnership Working

This report, attached marked 17, provides Members with an overview of the partnership working being undertaken by the Fire Authority and Shropshire Fire and Rescue Service.

AttachmentSize
PDF icon 17 - Partnership Working192.7 KB
For information
18 Local Government Act 1972

Members are asked to consider a resolution under section 100A(4) of the Local Government Act 1972 that the public be excluded from the meeting for the following item on the grounds that it involves the likely disclosure of exempt information, as defined by the provisions of Part I of Schedule 12(A) to the Act, by virtue of Paragraphs 1, 2 and 3.

For decision
19 Exempt Minutes (Paragraphs 1, 2 and 3)

Members are asked to agree the exempt minutes, attached marked 19, of the Fire Authority meeting, held on 24 April 2014, and that they be signed by the Chair as a correct record.

The meeting will then revert to open session for the following business.

For decision
20 Election of Chairs and Appointment of Vice-Chairs to Committees

Members of Committees are asked to elect a Chair and appoint a Vice-Chair.

For decision

24 April 2014

Item no. Agenda Item Details Status
01 Apologies for Absence
02 Disclosable Pecuniary Interests

Members are reminded that they must not participate in the discussion of, or voting on any matter, in which they have a Disclosable Pecuniary Interest, and should leave the room prior to the commencement of the debate.

03 Minutes

Members are asked to agree the non-exempt minutes, attached marked 3, of the Fire Authority meeting, held on 26 February 2014, and that they be signed by the Chair as a correct record.

AttachmentSize
PDF icon 03-non-exempt-cfa-minutes-26-feb-2014.pdf244.01 KB
For decision
04 Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

05 Strategy and Resources Committee

Members are asked to receive and note the minutes of the Strategy and Resources Committee meeting, held on 13 March 2014, attached marked 5a, and agree the recommendation at item 12 that the provision for the Appliance Bay Doors Scheme be increased from £70,000 to £96,000. The Fire Authority is also asked to note the Annual Treasury Report 2012/13 (item 8 in the minutes), attached marked 5ai.

AttachmentSize
PDF icon 05a-sandr-minutes-13-mar-2014.pdf113.28 KB
For decision
05b Annual Report

Members are asked to receive and note the Annual Report of the Strategy and Resources Committee for the period March 2013 to March 2014, attached marked 5b.

AttachmentSize
PDF icon 05b-sandr-annual-report.pdf110.3 KB
For information
06 Audit and Performance Managment Committee Non-Exempt Minutes

Members are asked to receive and note the minutes of the Audit and Performance Management Committee meeting, held on 27 March 2014, attached marked 6, and consider the recommendations at items 7a and 10. The reports relating to those items, are attached, marked 6a - the Internal Audit Plan and 6b - Review of Whistleblowing Policy (bold italics in this document represent proposed additions and proposed deletions are struck through).

AttachmentSize
PDF icon 06b Appendix - Reporting of Illegality & Malpractice - Whistleblowing.pdf617.41 KB
PDF icon 06a-internal-audit-plan-2014-15.pdf341.86 KB
PDF icon 06-andpm-minutes-27-mar-2014.pdf166.7 KB
For decision
07 Standards and Human Resources Committee Minutes

Members are asked to receive the minutes of the Standards and Human Resources Committee meeting, held on 8 April 2014, attached marked 7, and consider the recommendations at 8b, 11 and 12.
The papers relating to those items are attached, marked:
7a Role Description and Skills and Competencies for the Fire Authority’s Independent Person
7b Review of Protocol on Member / Officer Relations
7c Review of Protocol on Gifts and Hospitality
Bold italics in these documents represent proposed additions and proposed deletions are struck through.

AttachmentSize
PDF icon 07c-protocol-on-gifts-and-hospitality.pdf147.9 KB
PDF icon 07b-protocol-on-member-officer-relations.pdf176.87 KB
PDF icon 07a-rd-and-skills-for-indep-person.pdf152.78 KB
PDF icon 07-stds-and-hr-minutes-8-apr-2014.pdf226.68 KB
For decision
08 Fire Authority Work Plan 2014/15

This report, attached marked 8, reviews progress against the Fire Authority's 2013/14 Work Plan and puts forward a 2014/15 Work Plan for consideration and approval by Members.

AttachmentSize
PDF icon 08-cfa-work-plan-2014-15.pdf304.52 KB
For decision
09 Financial Performance to February 2014

This report, attached marked 9, provides information on the financial performance of the Service, and seeks approval for action, where necessary.

AttachmentSize
PDF icon 09-fin-perf-to-feb-2014.pdf206.68 KB
For decision
10 Primary Authority Scheme

This report, attached marked 10, provides an update on the outcome of the Primary Authority Scheme (PAS) Pilot and the subsequent decision, made by Government, to extend the PAS to include the Regulatory Reform (Fire Safety) Order 2005 from 6 April 2014

AttachmentSize
PDF icon 10-primary-authority-scheme.pdf159.26 KB
For decision
11 Service Plan 2014/15

At its meeting in April the Fire Authority agreed the outline format and contents of the Service Plan 2014/15 and a change to Strategic Aim 4. In addition, the Authority delegated authority to the Chief Fire Officer, in consultation with the Chair of the Fire Authority, to agree the final wording and layout of the Plan and delegated responsibility to its Strategy and Resources Committee to agree the Public Value Measures 2014/15, which support the four Strategic Aims.

Members are asked to receive and endorse the final Plan, which can be accessed via the following web link:

https://www.shropshirefire.gov.uk/sites/alpha.shropshirefire.gov.uk/file...

A copy of the Plan will also be circulated at the meeting.

For decision
12 Local Government Act 1972

Members are asked to consider a resolution under section 100A(4) of the Local Government Act 1972 that the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information, as defined by the provisions of Part I of Schedule 12(A) to the Act, by virtue of Paragraphs 1, 2 and 3.

For decision
13 Exempt Minutes (Paragraphs 1, 2 and 3)

Members are asked to agree the exempt minutes, attached marked 13, of the Fire Authority meeting, held on 26 February 2014, and that they be signed by the Chair as a correct record.

For decision
14 Audit and Performance Management Committee Exempt Minutes (Paragraph 3)

Members are asked to receive and note the exempt minutes of the Audit and Performance Management Committee meeting, held on 27 March 2014, attached marked 14.

For decision
15 Capital Works 2014/15 (Paragraph 3)

This report, attached marked 15, asks the Fire Authority to vary the agreed 2014/15 capital programme to bring forward the light pumping unit scheme from 2016/17 and increase the funding for the Wellington biomass boiler scheme.

For decision
16 Appointment of Deputy Chief Fire Officer (Paragraphs 1, 2 and 3)

This report, attached marked 16, asks the Fire Authority to ratify the decision of its Brigade Managers’ Employment Panel on the appointment of a new Deputy Chief Fire Officer.

26 February 2014

Item no. Agenda Item Details Status
01 Apologies for Absence
02 Disclosable Pecuniary Interests

Members are reminded that they must not participate in the discussion or voting on any matter, in which they have a Disclosable Pecuniary Interest, and should leave the room prior to the commencement of the debate.

03 Fire Authority Non-Exempt Minutes

Members are asked to agree the non-exempt minutes, attached marked 3, of the Fire Authority meeting, held on 11 December 2013, and that they be signed by the Chair as a correct record.

AttachmentSize
PDF icon 03-non-exempt-cfa-minutes-11-dec-13.pdf212.38 KB
For decision
04 Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

05 Audit and Performance Management Minutes

Members are asked to receive the minutes of the Audit and Performance Management Committee meeting, held on 27 September 2013, attached marked 5.

AttachmentSize
PDF icon 05-andpm-27-sept-2013.pdf221.09 KB
For information
06 Brigade Managers’ Employment Panel Non-Exempt Minutes

Members are asked to receive and note the non-exempt minutes of the Brigade Managers’ Employment Panel meetings, held on 9 January and 6 February 2014, attached marked 6a and 6b. Recommendations made by the Panel at those meetings are contained in exempt report 12c, Process for the Recruitment of Deputy Chief Fire Officer, which will be considered in closed session.

AttachmentSize
PDF icon 06a-bmep-non-exempt-minutes-9-1-14.pdf139.9 KB
PDF icon 06b-bmep-non-exempt-minutes-6-2-14.pdf140.8 KB
For information
07 Strategy and Resources Committee Non-Exempt Minutes

Members are asked to receive the non-exempt minutes of the Strategy and Resources Committee meeting, held on 6 February 2014, attached marked 7, and consider, and decide upon, the recommendations at items 5, 8 and 9. The reports relating to those items are attached, marked 7a, 7b and 7c.
The recommendations at items 6 and 7 of the Committee minutes will be considered as part of items 13 and 15 on the agenda for this meeting.

Please note that the appendix to paper 7b (Capital Programmes 2014/15 to 2018/19 and Prudential Guidelines) is an exempt document. It will, therefore, be necessary to move into closed session at this point to consider the recommendation relating to this appendix (paper 9).

AttachmentSize
PDF icon 07c-adequacy-of-provisions-and-reserves.pdf452.52 KB
PDF icon 07b-capital-progs-14-15-18-19-and-prud-guidelines.pdf214.2 KB
PDF icon 07a-fin-perf-to-dec-2013.pdf349.13 KB
PDF icon 07-sandr-non-exempt-minutes-6-2-14.pdf149.56 KB
For decision
08 Local Government Act 1972

Members are asked to consider a resolution under section 100A (4) of the Local Government Act 1972 that the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information, as defined by the provisions of Part I of Schedule 12(A) to the Act, by virtue of Paragraphs 1, 2 and 3.

For decision
09 Capital Programmes 2014/15 to 2018/19 and Prudential Guidelines (Paragraph 3)

Members are asked to receive and agree the paper Capital Programmes 2014/15 to 2018/19 and Prudential Guidelines (the appendix to paper 7b), attached marked 9.

For decision
10 Fire Authority Exempt Minutes (Paragraphs 1, 2 and 3)

Members are asked to agree the exempt minutes, attached marked 10, of the Fire Authority meeting, held on 11 December 2013, and that they be signed by the Chair as a correct record.

For decision
11 Strategy and Resources Committee Exempt Minutes (Paragraph 3)

Members are asked to receive the exempt minutes of the Strategy and Resources Committee meeting, held on 6 February 2014, attached
marked 11.

For decision
12 Brigade Managers’ Employment Panel Exempt Minutes (Paragraph 3)

Members are asked to receive and note the exempt minutes of the Brigade Managers’ Employment Panel meetings, held on 9 January and 6 February 2014, attached marked 12a and 12b.
Recommendations made by the Panel at those meetings are contained in report 12c Process for the Recruitment of Deputy Chief Fire Officer.

For information
12c Process for the Recruitment of Deputy Chief Fire Officer (Paragraph 3)

This report, attached marked 12c, asks the Fire Authority to consider and approve the recommendations of its Brigade Managers’ Employment Panel regarding the process for recruitment of a Deputy Chief Fire Officer.

At this point the meeting will revert to open session.

For decision
13 Revenue Budget and Medium Term Financial Planning 2014/15

This report, attached marked 13, incorporates the recommendations made by the Fire Authority’s Strategy and Resources Committee on 6 February 2014, and by the Strategic Risk and Planning Group Members’ Working Group on 12 February, in relation to the revenue budget for 2014/15. The report also confirms the use of assumptions for medium-term financial planning.

AttachmentSize
PDF icon 13-revenue-budget-and-mtfp-14-15.pdf150.1 KB
For decision
14 Revenue Budget: 2014/15 Precept

This report, attached marked 14, seeks Fire Authority approval to a budget for 2014/15; Council Tax levels for 2014/15; and precepts on billing authorities and related matters.

AttachmentSize
PDF icon 14-revenue-budget-14-15-precept.pdf305.62 KB
For decision
15 Integrated Risk Management 2020 Process

This report, attached marked 15, informs Members of the outcomes from Phase 2 of the Integrated Risk Management Planning 2020 Process and seeks a decision, on which proposals should go forward for full consultation in Phase 3.

AttachmentSize
PDF icon 15ii-app-3-correspondence-from-organisations.pdf3.9 MB
PDF icon 15i-app-3-correspondence-from-organisations.pdf3.94 MB
PDF icon 15-app-2e-option-5-impact-assessment.pdf216.55 KB
PDF icon 15-app-2d-option-4-impact-assessment.pdf218.11 KB
PDF icon 15-app-2c-option-3-impact-assessment.pdf337.01 KB
PDF icon 15-app-2b-option-2-impact-assessment.pdf497.79 KB
PDF icon 15-app-2a-option-1-impact-assessment.pdf556.82 KB
PDF icon 15-irm-2020-process.pdf262.95 KB
PDF icon 15-app-1-collation-of-results-from-online-feedback-tools.pdf614.18 KB
For decision
16 Annual Service Plan 2014/15

This report, attached marked 16, sets out proposals for the annual Service Plan 2014/15 to support the delivery of the Fire Authority’s Medium Term Corporate Plan.

AttachmentSize
PDF icon 16-annual-service-plan-14-15.pdf112.16 KB
For decision
17 Code of Corporate Governance 2013/14

This report, attached marked 17, puts forward a draft Code of Corporate Governance 2013/14 for consideration and formal adoption by the Fire Authority.

AttachmentSize
PDF icon 17 code-of-corporate-governance-2013-14.pdf836.23 KB
For decision
18 Annual Review of Charges for Special Services

This report, attached marked 18, presents proposed increases in charges made for special services.

AttachmentSize
PDF icon 18-ann-review-of-spec-service-charges.pdf926.11 KB
For decision
19 Proposed Amendments to the Pay Policy Statement

This report, attached marked 19, provides the proposed amendments to the current Pay Policy Statement for the consideration of the full Authority, as required under the Localism Act 2011 and in accordance with the process agreed by the Fire Authority in February 2012.

AttachmentSize
PDF icon 19-amdmts-to-pay-policy-statement.pdf470.74 KB
For decision
20 Firefighters’ Pension and Compensation Schemes – Delegations and Policies

This report, attached marked 20, informs the Fire Authority of the amendments to the Firefighters’ Pensions Scheme 1992, the New Firefighters’ Pension Scheme 2006 and the Firefighters’ Compensation Scheme 2006. It recommends decisions on the required discretions and also general policies under each Scheme to facilitate effective implementation of those decisions.

AttachmentSize
PDF icon 20-amendments-fps-and-nfps.pdf983.24 KB
For decision
21 Annual Report of the Human Resources Committee

This report, attached marked 21, advises of the work carried out by the Fire Authority’s Human Resources Committee during 2013.

AttachmentSize
PDF icon 21-annual-report-of-hr-committee.pdf110.71 KB
For information
22 Shropshire Fire Risk Management Services

This report, attached marked 22, provides an update on the Fire Authority controlled company, Shropshire Fire Risk Management Services.

AttachmentSize
PDF icon 22-sfrms-update.pdf96.19 KB
For information

11 December 2013

Item no. Agenda Item Details Status
01 Apologies for Absence

Apologies for absence have been received from Councillor Kiernan.

02 Disclosable Pecuniary Interests

Members are reminded that they must not participate in the discussion of, or voting on any matter, in which they have a Disclosable Pecuniary Interest, and should leave the room prior to the commencement of the debate.

03 Minutes

Members are asked to agree the minutes of the Fire Authority meeting, held on 25 September 2013, attached marked 3, and that they be signed by the Chair as a correct record.

AttachmentSize
PDF icon 03-cfa-minutes-25-sept-2013.pdf227.21 KB
For decision
04 Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received from members of the public.

05a Proposed Merger of Standards and Human Resources Committee

This report, to follow marked 5a, asks Members to consider the recommendation from its Standards and Human Resources Committees that the two Committees be merged into one. Should the Authority agree this recommendation, there are a number of other decisions it then needs to make.

For decision
05b Meeting Schedule 2014

A schedule of proposed dates for 2014 meetings of the Fire Authority and its committees is attached, marked 5b for approval.

AttachmentSize
PDF icon 05b-meeting-schedule-2014.pdf70.9 KB
For decision
06 Human Resources Committtee

Members are asked to receive the non-exempt minutes of the Human Resources Committee meeting, held on 17 October 2013 and attached marked 6.

AttachmentSize
PDF icon 6-hr-non-exempt-minutes-17-oct-2013.pdf191.03 KB
For information
07 Strategy and Resources Committee

Members are asked to receive the minutes of the Strategy and Resources Committee meeting, held on 7 November 2013 and attached marked 7, and consider and decide upon the recommendations at item 6. The report relating to these recommendations is attached, marked 7a.

Please note that the reports considered by the Committee at item 5 (2014/15 and Later Years Revenue and Capital Budgets) are contained within the Green Booklet (attached as the Appendix to report 9 - 2014/15 and Later Years Budget Summary) and will form the basis of discussion at item 9 on this agenda.

AttachmentSize
PDF icon 07-sandr-minutes-7-nov-2013.pdf145.82 KB
PDF icon 07a-fin-perf-to-sept-2013.pdf222.46 KB
For decision
08 Audit and Performance Management Committee

Members are asked to receive the non-exempt minutes of the Audit and Performance Management Committee meeting, held on 14 November 2013 and attached marked 8.

AttachmentSize
PDF icon 08-andpm-minutes-14-nov-2013.pdf143.63 KB
For information
09 2014/15 and Later Years Budget Summary

This report, attached marked 9, summarises the budgets that are proposed by the Strategy and Resources Committee. The results are put forward to the Fire Authority for approval as the basis for consultation, leading to a final decision at the Fire Authority meeting in February 2014.

Please note the Appendix to the report (the Green Booklet) is attached.

AttachmentSize
PDF icon 09-APPENDIX 2014-15 and Later Years Revenue and Capital Budgets.pdf1017.51 KB
PDF icon 09-2014-15-and-later-years-revenue-and-capital-budgets.pdf136.6 KB
For decision
10 Meeting with Fire Minister

The meeting was arranged through Philip Dunne MP and was held in a committee room within the houses of parliament. All of the Shropshire conservative MPs attended. As this was a group of conservative MPs meeting a Conservative Minister, David Wright (Labour) was not invited. The Chair of the Fire Authority, Stuart West, and Councillor Eric Carter attended from the Fire Authority, together with the Chief Fire Officer.

In addition to Brandon Lewis, Neil O'Connor, the Head of Fire and Emergency Planning at the Department for Communities and Local Government (DCLG), and a number of civil servants were also in attendance.

The meeting was opened by Philip Dunne, following which the Chief Fire Officer gave a presentation, outlining the Fire Authority 's funding position going forward, and the likely consequences of implementing proposals to reduce the budget. He also outlined three proposals that would alleviate the funding pressures on the Authority. The MPs were all supportive of the Authority's approach. The Minister responded, that although he was very sympathetic to our position as a rural fire service (he is an MP from Great Yarmouth), he thought that meeting our proposals would be difficult.

The Minister responded to each of the three key proposals as follows:

Review of the funding formula
He said that the DCLG has no plans to review the formula. He understands the inequality in funding between fire services but has no plans to address it via a review of the formula at present.

A flat rate increase in precept
He said that this had been introduced last year as a one off and that they will not be doing the same again this year, because it is outside government policy.

Sparsity
When asked if he could look at removing the damping mechanism to allow funding to flow from the urban areas to the rural areas, he agreed to do so. What this means is unclear.

The Minister gave no indication of any planned changes to the funding mechanism or to any other policy that would give the Authority some optimism, apart from a recognition of the need to look again at sparsity. The meeting was useful in that it was an opportunity to state the Authority's case and at the same time support the wider rural / urban funding lobby.

For information
11 2020 Strategic Planning Process

Phase two of the Integrated Risk Management Planning (IRMP) 2020 process is continuing with Members of the Strategic Risk and Planning Working Group (StRaP) attending numerous meetings with staff, local councillors and MPs to discuss the various options being explored as part of the Impact Appraisal process.

The following timetable for Phase 3 is proposed:

Results from Phase 2 are considered by StRaP on 23 January 2014, with recommendations going via Strategy and Resources Committee to the Fire Authority on 26 February 2014;

StRaP will meet on 20 March 2014 to agree the Phase 3 strategy, with implementation from April to June 2014;

The results from Phase 3 will be considered by StRaP on 4 September 2014, with recommendations going via Strategy and Resources Committee to the Fire Authority on 8 October 2014; and

The Fire Authority's Integrated Risk Management Plan 2015-20 will be published, with implementation starting in January 2015 onwards.

For information
12 The Scheme for Payment of Members' Allowances 2014/15

This report, attached marked 12, asks the Fire Authority to consider and agree its 2014/15 Scheme for the Payment of Members' Allowances.

AttachmentSize
PDF icon 12-scheme-for-payment-of-members-allowances-2014-15.pdf495.27 KB
For decision
13 Local Government Act 1972

Members are asked to consider a resolution under section 100A(4) of the Local Government Act 1972 that the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information, as defined by the provisions of Part I of Schedule 12(A) to the Act, by virtue of Paragraphs 1, 2 and 3.

For decision
14 Human Resources Committee Exempt Minutes (Paragraph 3)

Members are asked to receive the exempt minutes of the Human Resources Committee meeting, held on 17 October 2013 and attached marked 14.

For information
15 Audit and Performance Management Committee Exempt Minutes (Paragraph 3)

Members are asked to receive the exempt minutes of the Audit and Performance Management Committee meeting, held on 14 November 2013 and attached marked 15.

For information
16 Special Exemptions from Standing Orders relating to Contracts (Paragraph 3)

This report, attached marked 16, advises Members of special exemptions from Standing Orders relating to Contracts, which have been agreed by the Chief Fire Officer and the Treasure, after consultation with the Chair of the Fire Authority.

For decision
17 Recruitment of Deputy Chief Fire Officer (Paragraph 3)

This report, attached marked 17, sets out the Chief Fire Officer's intentions regarding the structure of Brigade Management and asks the Fire Authority to direct the Brigade Manager's Employment Panel to plan the process for recruitment of a Deputy Chief Fire Officer.

For decision
18 Shropshire Fire Risk Management Services Ltd (Paragraphs 1, 2 and 3)

This report, attached marked 18, advises of developments relating to Shropshire Fire Risk Management Services Ltd

25 September 2013

Item no. Agenda Item Details Status
01 Apologies for Absence

Apologies for absence have been received from Councillor Kiernan

02 Disclosable Pecuniary Interests

Members are reminded that they must not participate in the discussion of, or voting on, any matter, in which they have a Disclosable Pecuniary Interest and should leave the room prior to commencement of the debate.

03 Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

04 Minutes

Members are asked to agree the non-exempt minutes, attached marked 4, of the Fire Authority meeting, held on 10 July 2013, and that they be signed by the Chair as a correct record.

AttachmentSize
PDF icon 04-cfa-minutes-10-july-2013.pdf68.73 KB
For decision
05 Standards Committee Minutes

Members are asked to receive the minutes of the Standards Committee meeting, held on 4 September 2013, attached marked 5, and agree the recommendations at item 7 regarding the Members Code of Conduct. A copy of the Code of Conduct, showing the proposed amendments, is attached marked 5a.

AttachmentSize
PDF icon 05a-members-code-of-conduct.pdf25.51 KB
PDF icon 5-standards-minutes-4-sept-2013.pdf38.8 KB
For decision
06 Annual Report of Standards Committee

This report, attached marked 6, advises of the work carried out by the Fire Authority’s Standards Committee during 2012/13.

AttachmentSize
PDF icon 06-annual-report-of-standards-committee.pdf28.9 KB
For information
07 Brigade Managers' Employment Panel Non-Exempt Minutes

Members are asked to receive and note the non-exempt minutes of the Brigade Managers’ Employment Panel meeting, held on 12 September 2013, attached marked 7.

AttachmentSize
PDF icon 07-bmep-non-exempt-minutes-12-sept-2013.pdf22.76 KB
For information
08 Strategy and Resources Committee Minutes

Members are asked to receive the minutes of the Strategy and Resources Committee meeting, held on 12 September 2013, attached marked 8, and agree the recommendations at item 8 and 9. The reports relating to those items are attached, marked 8a and 8b respectively.

Please note that the recommendations at item 7 will be considered at item 10 on the agenda for this meeting.

AttachmentSize
PDF icon 08b-capital-update-on-activityand-finance.pdf56.67 KB
PDF icon 08a-use-of-gen-fund-balance-2012-13.pdf49.28 KB
PDF icon 08-sandr-minutes-12-sept-2013.pdf38.7 KB
For decision
09 Review of Scheme of Delegation to Officers and of Standing Orders

The purpose of this report, attached marked 9, is for Members to receive and note the amendments to the Scheme of Delegation to Officers and Standing Orders, which were agreed at, and stand adjourned from, the Annual Meeting of the Fire Authority.

AttachmentSize
PDF icon 09-review-of-scheme-of-delegation-sos.pdf38.26 KB
For decision
10 Integrared Risk Management / 2020 Planning Process: Phase One Impact Assessment Summary Outcomes

This report, attached marked 10, sets out the summary outcomes arising from the Phase One Impact Assessment, together with the recommendations of the Fire Authority’s Strategy and Resources Committee.

AttachmentSize
PDF icon 10-irmp-2020-phase-1-impacy-assts-outcomes.pdf335.19 KB
For decision
11 Response to Consultation - Local Government Finance Settlement 2014/15 to 2015/16

This report, attached marked 11, sets out the Fire Authority’s proposed response to the Government’s consultation on future grant settlements.

AttachmentSize
PDF icon 11-response-to-finance-settlement-consultation.pdf30.5 KB
For information
12 Annual Statement of Assurance 2012/13 For decision
12 Annual Statement of Assurance 2012/13

This report, attached marked 12, presents for consideration and approval the proposed internet / web-based version of the Fire Authority’s Annual Statement of Assurance (draft) for 2012/13.

AttachmentSize
PDF icon 12-appendix-statement-of-assurance-2012-13.pdf377.94 KB
PDF icon 12-annual-statement-of-assurance.pdf28.9 KB
For decision
13 Powers of Entry Delegations

This report, attached marked 13, sets out arrangements to authorise certain employees with powers of entry when carrying out duties on behalf of the Fire Authority.

AttachmentSize
PDF icon 13-powers-of-entry.pdf32.38 KB
For decision
14 Shropshire Fire Risk Management Services

This report, attached marked 14, provides an update on the progress made by the Fire Authority controlled company, Shropshire Fire Risk Management Services

AttachmentSize
PDF icon 14-sfrms.pdf44.71 KB
For decision
15 Response to Sir Ken Knight Report

This report, attached marked 15, brings to Members’ attention the letter setting out Shropshire and Wrekin Fire and Rescue Authority’s response to Sir Ken Knight’s review of efficiencies and operations in fire and rescue authorities in England, which was published in May 2013.

AttachmentSize
PDF icon 15-response-to-sir-ken-knight-report.pdf258.35 KB
For information
16 Member Training

A Member Training programme was considered and agreed by the Human Resources Committee in March 2013 however due to the volume of Fire Authority activity since then it has not been possible to run short training sessions prior to Authority and Committee meetings. It is therefore proposed that a one day Member Conference be held before the end of this year to address training requirements. Officers will contact Members via email in October to identify a suitable date for the event.

For information
17 Local Government Act 1972

Members are asked to consider a resolution under section 100A(4) of the Local Government Act 1972 that the public be excluded from the meeting for the following item on the grounds that it involves the likely disclosure of exempt information, as defined by the provisions of Part I of Schedule 12(A) to the Act, by virtue of Paragraphs 1, 2 and 3.

For decision
18 Brigade Managers' Employment Panel Exempt Minutes (Paragraphs 1, 2 and 3)

Members are asked to receive and note the exempt minutes of the Brigade Managers’ Employment Panel meeting, held on 12 September 2013, attached marked 18.

For information

10 July 2013

Annual Meeting

Item no. Agenda Item Details Status
01 Election of Chair

Members are asked to elect a Chair for the ensuing year.

02 Appointment of Vice-Chair

Members are asked to appoint a Vice-Chair for the ensuing year.

03a Vote of Thanks and Welcome

There will be a vote of thanks to Councillors Mrs Blundell and Roberts, who left the Fire Authority in May and a welcome to Councillor Picken, who has returned, and to Councillor Cherrington, who is new to the Authority.

03b Apologies for Absence
04 Disclosable Pecuniary Interests

Members are reminded that they must not participate in the discussion of, or voting on, any matter, in which they have a Disclosable Pecuniary Interest and should leave the room prior to the commencement of the debate.

05 Public Questions

Members are asked to recieve any questions, statements or petitions, of which notice has been received, from members of the public.

06 Minutes

Members are asked to agree the non-exempt minutes, attached marked 6, of the Fire Authority meeting, held on 24 April 2013, and that they be signed by the Chair as a correct record.

AttachmentSize
PDF icon 06-cfa-non-exempt-minutes-24-april-2013.pdf66.79 KB
For decision
07 Audit and Performance Management Committee Minutes

Members are asked to receive and note the minutes of the Audit and Performance Management Committee meeting, held on 6 June 2013, which are attached marked 7.

AttachmentSize
PDF icon 07-apm-minutes-6-june-2013.pdf43.01 KB
For information
08 Constitutional Issues
08a Committee Composition and Allocation of Seats to Political Groups

This report, attached marked 8a, asks the Fire Authority to agree both the composition of its Committees and the allocations of seats on its committees to political groups.

AttachmentSize
PDF icon 08a-committee-composition.pdf55.25 KB
For decision
08b Committee Membership and Constitution

This report, attached marked 8b, asks the Fire Authority to confirm appointments to committees and to the Local Government Association Fire Services Commission and to review the constitution of its committees.

AttachmentSize
PDF icon 08b-app-b-committee-tors.pdf70.75 KB
PDF icon 08b-app-a-membership-of-committees.pdf17.73 KB
PDF icon 08b-committee-membership-and-consitution.pdf36.9 KB
For decision
08c Review of Member Role Descriptions

This report, attached marked 8c, reviews the Fire Authority's Member Role Descriptions.

AttachmentSize
PDF icon 03-ind-person-rd.pdf67.64 KB
PDF icon 04-member-champions.pdf72.4 KB
PDF icon 02-committee-working-group-chairs.pdf295.52 KB
PDF icon 01-member-chair-vicechair-leader-main-opp-rds.pdf127.65 KB
PDF icon 08c-review-of-member-role-descriptions.pdf38.39 KB
For decision
08d Review of Scheme of Delegation to Officers and of Standing Orders

This report, attached marked 8d, reviews the Fire Authority's Scheme of Delegation to Officers and Standing Orders and asks Members to consider and decide upon the amendments proposed.

In accordance with the Fire Authority's Standing Orders any amendments proposed will stand adjourned until the next meeting of the Fire Authority.

AttachmentSize
PDF icon 08d-app-d-sos-financial-regs.pdf95.67 KB
PDF icon 08d-app-c-sos-contracts.pdf86.34 KB
PDF icon 08d-app-b-sos-proceedings-and-business.pdf96.95 KB
PDF icon 08d-app-a-scheme-of-delegation.pdf49.38 KB
PDF icon 08d-review-of-scheme-of-delegation-and-sos.pdf41.52 KB
For decision
09 Statement of Accounts 2012/13

This report, attached marked 9, sets out the key revenue issues, which have arisen from work on the Statement of Accounts 2012/13, and seeks approval for use of the General Fund balance in 2013/14.

AttachmentSize
PDF icon 09-statement-of-accounts.pdf59.76 KB
For decision
10 Strategic Planning Process Timetable 2014/15

This report, attached marked 10, outlines how the Service will continue to align service, financial and improvement planning, the result of which will culminate in the 2014/15 budget, Medium Term Corporate Plan 2014/19 and the publication in April 2014, of the 2014/15 annual, one-year Service Plan.

AttachmentSize
PDF icon 10-strategic-planning-process-timetable-2014-15.pdf43.31 KB
For decision
11 2020 Strategic Planning Process Update

This report, attached marked 11, updates Members on the Strategic Planning Process, which is being used to develop the Fire Authority's Strategic Integrated Risk Management Plan.

AttachmentSize
PDF icon 11-2020-strategic-planning-process-update-july-2013.pdf34.43 KB
For information
12 Service Plan 2013/14 (Internet / Web Based)

This report, attached marked 12, presents the proposed internet / web-based Service Plan for 2013/14.

AttachmentSize
PDF icon 12-service-plan-2013-14.pdf24.69 KB
For decision
13 Facing the Future - Sir Ken Knight's Report

In December 2012 Sir Ken Knight, the outgoing Fire and Rescue Adviser, was commissioned by the Fire Minister to undertake a review into efficiencies and operational improvements in the delivery of fire and rescue services in England.

This report, attached marked 13, provides an overview of each of the five chapters of the review report produced by Sir Ken and, where appropriate, provides commentary in respect of the position of Shropshire Fire and Rescue Service.

AttachmentSize
PDF icon 13-facing-the-future.pdf81.83 KB
For information
14 Horizon Scanning: Mergers / Amalgamation of Emergency Services

This report, attached marked 14, acts as an 'horizon scanning' document to raise awareness of the current debate concerning mergers / amalgamation of the nation's emergency services.

AttachmentSize
PDF icon 14-horizon-scanning-mergers-amalgamation.pdf29.36 KB
For information
15 Partnership Working

This report, attached marked 15, provides Members with an overview of the partnership working being undertaken by the Fire Authority and Shropshire Fire and Rescue Service.

AttachmentSize
PDF icon 15-partnership-working.pdf35.57 KB
For information
16 Corporate Risk Management Summary

This report, attached marked 16, informs Members about the corporate level risk management work that has been undertaken during the previous twelve months.

AttachmentSize
PDF icon 16-corporate-risk-management-summary.pdf32.98 KB
For information
17 Local Government Act 1972

Members are asked to consider a resolution under section 100A(4) of the Local Government Act 1972 that the public be excluded from the meeting for the following item on the grounds that it involves the likely disclosure of exempt information, as defined by the provisions of Part I of Schedule 12(A) to the Act, by virtue of paragraphs 1, 2 and 3.

For decision
18 Exempt Minutes (Paragraphs 1, 2 and 3)

Members are asked to agree the exempt minutes, attached marked 18, of the Fire Authority meeting, held on 24 April 2013, and that they be signed by the Chair as a correct record.

The meeting will then revert to open session for the following business.

19 Election of Chairs and Appointment of Vice-Chairs to Committees

Members of Committees are asked to elect a Chair and appoint a Vice-Chair.

24 April 2013

Item no. Agenda Item Details Status
01 Apologies for Absence
02 Disclosable Pecuniary Interests

Members are reminded that they must not participate in the discussion or, voting on any matter, in which they have a Disclosable Pecuniary Interest, and should leave the room prior to the commencement of the debate.

03 Minutes

Members are asked to agree the non-exempt minutes, attached marked 3, of the Fire Authority meeting, held on 13 Febraury 2013, and that they be signed by the Chair as a correct record.

AttachmentSize
PDF icon 03-cfa-minutes-13-feb-2013.pdf52.12 KB
For decision
04 Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

05 Audit and Performance Management Committee
05a Minutes

Members are asked to receive the minutes of the Audit and Performance Management Committee meeting, held on 7 March 2013, attached marked 5, and consider the recommendation at item 9, to re-affirm the Fire Authority's Anti-Fraud, Bribery and Corruption Strategy without amendment.

A copy of the Strategy can be accessed via the following link:

AttachmentSize
Microsoft Office document icon 05a - Anti-Fraud, Bribery & Corruption Strategy 201314.doc2.75 MB
Microsoft Office document icon 05a - A&PMC Minutes 7 March 2013.doc169 KB
For decision
05b Annual Report

Members are asked to recieve and note the Annual Report of the Audit and Performance Management Committee for the period April 2012 to March 2013, attached marked 5b.

AttachmentSize
PDF icon 05b-annual-report-of-aandpm-committee.pdf35.96 KB
For information
06 Standards Committee Minutes

Members are asked to receive and note the minutes of the Standards Committee meeting, held on 8 March 2013, attached marked 6, and consider the recommendations at items 7, 8, 10, 11 and 12, set out below. Where amendments to documents are recommended, additions are shown in bold italics and deletions struck through.

Item 7 – Committee Constitution
Members are asked to agree the recommended amendments to the Standards Committee constitution, a copy of which is attached, marked 6a.

Item 8 – Review of Role Descriptions and Skills and Competencies
Members are asked to:
• Agree the recommended amendments to the Role Descriptions of the Standards Committee Chair and Vice-Chair, attached marked 6bi and 6bii respectively;
• Delete the existing Role Description and Person Specification for Independent, Non-Elected Member of the Standards Committee; and
• Agree the recommended Role Description and Skills and Competencies for the Fire Authority’s Independent Person, attached marked 6ci and 6cii respectively.

Item 10 – Update on Implementation of the New Standards Regime
The Fire Authority is asked to agree the recommendation of its Standards Committee that on 1 July 2013 Mr Christopher Humphries be appointed as the sole Independent Person (as set out in section 28 of the Localism Act 2011) and that Mr Michael Tebbutt be removed from his Independent Person responsibilities in accordance with statutory requirements.

Item 11 – Review of Protocol on Gifts and Hospitality
Members are asked to agree the recommended amendments to the Fire Authority’s Protocol on Gifts and Hospitality, attached marked 6d.

Item 12 – Review of Protocol on Member / Officer Relations
Members are asked to agree the recommended amendments to the Fire Authority’s Protocol on Member / officer Relations, attached marked 6e.

AttachmentSize
PDF icon 06e-protocol-on-member-officer-relations.pdf44.99 KB
PDF icon 06d-protocol-on-gifts-and-hospitality.pdf50.92 KB
PDF icon 06cii-indep-person-skills-and-competencies.pdf28.27 KB
PDF icon 06ci-rd-indep-person.pdf31.47 KB
PDF icon 06bii-rd-vice-chair-standards.pdf32.3 KB
PDF icon 06bi-rd-chair-of-standards.pdf33.38 KB
PDF icon 06-standards-minutes-8-mar-2013.pdf33.75 KB
PDF icon 06a-standards-committee-tors.pdf46.9 KB
For decision
07 Strategy and Resources Committee
07a Minutes

Members are asked to receive and note the minutes of the Strategy and Resources Committee meeting, held on 14 March 2013, attached marked 7a.

AttachmentSize
PDF icon 07a-sandr-minutes-14-mar-2013.pdf30.88 KB
For information
07b Annual Report

Members are asked to receive and note the Annual Report of the Strategy and Resources Committee for the period March 2012 to March 2013, attached marked 7b.

AttachmentSize
PDF icon 07b-annual-report-of-sandr-committee.pdf32.67 KB
For information
08 Human Resources Committee

Members are asked to receive and note the minutes of the Human Resources Committee meeting, held on 21 March 2013, attached marked 8.

AttachmentSize
PDF icon 08-hr-minutes-21-mar-2013.pdf53.53 KB
For information
09 Fire Authority Work Plan 2013/14

This report, attached marked 9, reviews progress against the Fire Authority's 2012/13 Work Plan and puts forward a 2013/14 Work Plan for consideration and approval by Members. It also asks the Fire Authority to consider delegating powers to its Committees to approve various documents.

AttachmentSize
PDF icon 09-work-plan-2013-14.pdf214.39 KB
For decision
10 Update from the Chair of the Strategic Risk and Planning Working Group

Following the Grant and Budget announcements of late 2012 and March 2013 the Fire Authority asked its Strategy and Resources Committee to find a further £1.2 to £1.6 million per year budget reductions to be implemented to enable a balanced budget by 2020. This short report, attached marked 10, updates Members on the work thus far.

AttachmentSize
PDF icon 10-strap-update.pdf23.13 KB
For decision
11 Coroner's Rule 43 Letter - Shirley Towers, Hampshire

This report, attached marked 11, sets out the recommendations made in the Coroner's Rule 43 Letter relating to a fire at Shirley Towers, Hampshire.

AttachmentSize
PDF icon 11-coroners-rule-43-letter.pdf160.82 KB
For information
12 Fire Control Room Project Update

This report, attached marked 12, provides a summary update regarding progress with the Fire Control project from both a national and local perspective.

AttachmentSize
PDF icon 12-fire-control-project-update.pdf21.34 KB
For information
13 Commercial Trading

This report, attached marked 13, outlines a business case and busines plan, leading to the formation of a commercial trading company wholly owned by Shropshire and Wrekin Fire and Rescue Authority.

Please note that, as the business case and business plan are commercially sensitive, these documents will be considered in the closed session of the meeting.

AttachmentSize
PDF icon 13-commercial-trading.pdf54.8 KB
For decision
13a Variation to Capital Programme

The capital programme approved by the Fire Authority in February contained a scheme in 2014/15 for the procurement of three new appliances at a total cost of £660,000. Officers have been informed that, due to new European emission regulations, the purchase price and running costs of appliances will increase for all new LGV vehicles bought after April 2014. It is estimated that each appliance will cost an additional £10,000 and running costs over the 15 year life will exceed an additional £10,000 per vehicle. In order to mitigate these additional costs, orders for the new appliances had to be placed by Monday 22 April 2013.

As a result of this development, the Chief Fire Officer secured the approval of the Chair and the Vice Chair to bring forward the scheme for appliances from 2014/15 to 2013/14, to take advantage of these developments for the Fire Authority. This approval was sought in conjunction with the Treasurer and the Monitoring Officer.

The Fire Authority’s financial regulations state that approval of the Authority should be obtained for this variation to its capital programme, and members are now asked to retrospectively approve the transfer of the 2014/15 appliance replacement scheme to 2013/14. No other changes are necessary to the 2013/14 programme in light of this change, and there are no revenue consequences of the movement of this scheme in 2013/14, as the scheme is to be funded from existing balances.

For decision
14 Local Government Act 1972

Members are asked to consider a resolution under section 100A(4) of the Local Government Act 1972 that the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information, as defined by the provisions of Part I of Schedule 12(A) to the Act, by virtue of Paragraphs 1, 2 and 3.

For decision
15 Commercial Trading - Business Case and Outline Business Plan 2013 - 2018 (Paragraph 3)

Members are asked to consider the business case and outline business plan, attached marked 15, which is the exempt Appendix to report 13.

For decision
16 Appointment of Chief Fire Officer (Paragraphs 1, 2 and 3)

This report, attached marked 16, asks the Fire Authority to ratify the decision of its Brigade Managers' Employment Panel on the appointment of a new Chief Fire Officer.

For decision

Pages

Subscribe to RSS - Fire and Rescue Authority