Fire and Rescue Authority

11 October 2023

Submitted by Lynn Ince on Thu, 22/12/2022 - 10:12

Item no. Agenda Item Details Status

Apologies for Absence

Councillor Wynn

Disclosable Pecuniary Interests

Members are reminded that they must not participate in the discussion of, or voting on, any matter, in which they have a Disclosable Pecuniary Interest and should leave the room prior to commencement of the debate.

Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

Fire Authority Minutes

Members are asked to agree the minutes, to follow marked 4, of the Annual Fire Authority meeting, held on 14 June 2023, and that they be signed by the Chair as a correct record.

Attachment	Size
4 - Fire Authority Annual Meeting Minutes - 14 June 2023	175.88 KB

For decision

05 Strategy and Resources Committee Minutes

05a

22 March 2023

Members are asked to receive and note the minutes of the Strategy and Resources Committee meeting, held on 22 March 2023, which are attached marked 5a.

Attachment	Size
5a - Strategy and Resources Committee Minutes 22 March 2023	188.1 KB

For information

05b

13 September 2023

Members are asked to receive and note the non-exempt minutes of the Strategy and Resources Committee meeting, held on 13 September 2023, which are attached marked 5b, and agree the recommendation at item 6. The report for which is attached marked 5bi.

Attachment	Size
5b - Strategy and Resources Committee Non-Exempt Minutes 13 September 2023	177.48 KB
5bi - Financial Performance to July 2023	196.56 KB

For decision

06 Standards, Audit and Performance Committee Minutes

06a

27 April 2023

Members are asked to receive the minutes of the Standards, Audit and Performance Committee meeting, held on 27 April 2023, which are attached marked 6a, and agree the recommendation at Item 7, the report for which is attached marked 6ai, and at Item 10, the report for which is attached marked 6aii.

Attachment	Size
6a- Standards, Audit and Performance Committee Minutes 27 April 2023	215.02 KB
6ai - Draft Code of Corporate Governance 2022/23	66.63 KB
6ai - Code of Corporate Governance 2022/23	440.24 KB
6aii - Review of Anti-Fraud, Bribery and Corruption Strategy	126.66 KB

For decision

06b

13 July 2023

Members are asked to receive and note the minutes of the Standards, Audit and Performance Committee meeting, held on 13 July 2023, which are attached marked 6b.

Attachment	Size
6b - Standards, Audit and Performance Committee 13 July 2023	202.7 KB

For information

06c

28 September 2023

Members are asked to receive the minutes of the Standards, Audit and Performance Committee meeting, held on 28 September 2023, which are attached marked 6c. They are asked to agree the recommendation at Item 7, the report for which is attached marked 6ci, and at Item 11, the documents for which are attached marked 6cii and 6ciii.

Attachment	Size
6c - Standards, Audit and Performance Committee Minutes 28 September 2023	175.34 KB
6ci - Review of Whistleblowing Policy	191.13 KB
6cii - Protocol on Gifts and Hospitality for Members	99.95 KB
6ciii - Protocol on Membe/ Officer Relations	94.9 KB

For decision

Fire Authority Constitution Amendments

This report, attached marked 7, sets out proposed amendments to the Fire Authority’s constitution for the Fire Authority’s consideration and agreement.

Attachment	Size
7 - Fire Authority Constitution Amendments	329.33 KB

For decision

Annual Review 2022/23

This report, attached marked 8, presents the draft Annual Review (also known as the Annual Statement of Assurance) for 2022/23 and asks the Fire Authority to consider the document and approve it for publication.

Attachment	Size
8 - Annual Review 2022/23	96.78 KB

For decision

Financial Approvals 2023/24

This report, attached marked 9, requests Members to consider and approve a contribution from reserves for backdated holiday pay, and a movement of schemes for fire appliances in the capital programme.

Attachment	Size
9 - Financial Approvals 2023/24	72.44 KB

For decision

Pensions Update October 2023

This report, attached marked 10, provides Members with an update on the Service’s implementation of changing pension legislation, the challenges associated, and solutions currently being explored.

Attachment	Size
10 - Pensions Update	136.29 KB

For information

Operational Update

The Head of Area Command will present an Operational Update to the Fire Authority, which will cover the previous three months of Service activity.

For information

Exclusion of Press and Public

Members have a discretion to exclude the press and public from meetings of the Fire Authority in defined circumstances. In view of the nature of business to be transacted, it is recommended that under Section 100(A)(4) of the Local Government Act 1972, having been satisfied in all the circumstances of the case that the public interest in maintaining the exemption outweighs the public interest in disclosing this information, that Members formally resolve that the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraphs 1, 2 3 and 5 of Part 1 of Schedule 12A to the Local Government Act 1972.

For decision

Fire Authority Exempt Minutes (Paragraphs 1, 2 and 3)

Members are asked to agree the exempt minutes of the Extraordinary Fire Authority meeting, held on 2 August 2023, attached marked 13, and that they be signed by the Chair as a correct record.

For decision

Brigade Managers Employment Panel Exempt Minutes (Paragraphs 1, 2 and 3)

Members are asked to receive and note the exempt minutes of the Brigade Managers Employment Panel meeting, held on 27 April 2023, which are attached marked 14.

For information

Strategy and Resources Committee Exempt Minutes (Paragraph 3)

Members are asked to receive and note the exempt minutes of the Strategy and Resources Committee meeting, held on 13 September 2023, which are attached marked 15.

For information

Telford Redevelopment - Cost and Time Impacts (Paragraphs 3 and 5)

This report, attached marked 16, advises Members on the current position with the Telford Redevelopment construction works, issues encountered, and likely time and cost impacts.

For decision

14 June 2023

Submitted by Lynn Ince on Thu, 22/12/2022 - 10:03

Item no. Agenda Item Details Status

Election of Chair

Members are asked to elect a Chair for the ensuing year.

Appointment of Vice-Chair

Members are asked to appoint a Vice-Chair for the ensuing year.

03 Apologies for Absence

Vote of Thanks and Welcome

The Fire Authority is also asked to welcome Councillor Karen Blundell and Councillor Graham Cook to the Fire Authority

Disclosable Pecuniary Interests

Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public

07 Non-Exempt Fire Authority Minutes For decision

Strategy and Resources Committee Minutes

Members are asked to note the minutes of the Strategy and Resources Committee meeting, held on 22 March 2023 will follow at the next meeting

For information

Standards, Audit and Performance Committee Minutes

Members are asked to receive the minutes of the Standards, Audit and Performance Committee meeting, held on 27 April 2023 will follow at the next meeting

For information

10 Constitutional Issues

10a

Committee Composition and Allocation of Seats to Political Groups

This report, attached marked 10a, asks the Fire Authority to agree both the composition of its Committees and the allocations of seats on its Committees to political groups.

Attachment	Size
10a - Committee Composition and Allocation of Seats 2023.pdf	64.86 KB
10a APPENDIX 2023 Committee Composition and Allocation of Seats June 23.pdf	75.33 KB

For decision

10b

Committee Membership and Appointments

This report, attached marked 10b, asks the Fire Authority to confirm appointments to its committees; to agree the appointment of Chairs and Vice Chairs to serve on committees; to appoint its representative on the Local Government Association Fire Services Commission; and to appoint its Member Champions.

Attachment	Size
10b - Committee Membership 2023.pdf	74.04 KB
10b APPENDIX Membership of Committees 2023.pdf	49.66 KB

For decision

10c

Fire Authority Terms of Reference and Committee Constitutions

This report, attached marked 10c, requests approval of the Terms of Reference for the Fire Authority and also asks the Fire Authority to agree the constitutions of its committees.

Attachment	Size
10c - Fire Authority and Committee Constitutions 2023.pdf	114.29 KB
10c APPENDIX A 2023 CFA Terms of Reference.pdf	121.44 KB
10c APPENDIX B COMMITTEE TORs 2023.pdf	163.39 KB

For decision

10d

Review of Member Role Descriptions

This report, attached marked 10d, asks the Fire Authority to review and agree its Member Role Descriptions.

Attachment	Size
10d - Member Role Descriptions 2023.pdf	72.28 KB
10d APPENDICES A-M Member RDs 2023.pdf	134.48 KB

For decision

10e

Review of Standing Orders and Scheme of Delegation to Officers

This report, attached marked 10e, reviews the Fire Authority’s Standing Orders for the Regulation of Proceedings and Business, Standing Orders relating to Contracts and Scheme of Delegation to Officers and asks Members to consider and decide upon the amendments proposed

Attachment	Size
10e - Standing Orders and Scheme of Delegation 2023.pdf	75.8 KB
10e APPENDIX A SOs for Proceedings and Business Jun 2023.pdf	257.34 KB
10e APPENDIX B Contract Standing Orders Jun 2023.pdf	210.35 KB
10e APPENDIX C Joint Financial Regulations HWFRA SWFA June 2023.pdf	854.63 KB
10e APPENDIX D Scheme of Delegation Jun 2023.pdf	148.08 KB

For decision

Financial Performance to March 2023

This report, attached marked 11, provides information on the financial performance of the Service, and seeks approval for action, where necessary.

Attachment	Size
11 - Financial Performance to March 2023.pdf	236.12 KB

For decision

Statement of Accounts 2022/23

This report, attached marked 12, sets out the key revenue issues, which have arisen from work on the Statement of Accounts 2022/23, and seeks approval for use of the General Fund balance in 2023/24.

Attachment	Size
12 - Statement of Accounts 202223.pdf	229.97 KB

For decision

Strategic Planning Process Timetable 2024/25

This report, attached marked 13, outlines how the Service will continue to align service, financial and improvement planning, the result of which will culminate in the 2024/25 budget and the publication of the 2024/25 Annual Plan.

Attachment	Size
13 - Strategic Planning Process Timetable 2024-25.pdf	64.84 KB
13 APPENDIX Strategic Planning Process Timetable 2024.pdf	58.29 KB

For decision

HMI Values and Culture Update

This report, attached marked 14, provides an update on the HMI Culture and Values report.

Attachment	Size
14 HMICFRS Values and Culture Update.pdf	128.44 KB

For information

Annual Report on Collaborative and Partnership Working

This report, attached marked 15, provides an overview of collaborative and partnership working being undertaken by the Fire Authority and Shropshire Fire and Rescue Service.

Attachment	Size
15 - Annual Report on Collaborative and Partnership Working.pdf	118.95 KB

For information

Corporate Risk Management Annual Report 202/23

This report, attached marked 16, informs Members about the corporate risk management work that has been undertaken during the previous twelve months.

Attachment	Size
16 - Corporate Risk Management Annual Report 2022-23.pdf	108.88 KB

For information

Firefighters' Pension Scheme Delegations

This report, attached marked 17, results from a routine review of the discretionary powers of the Fire Authority under the Firefighters’ Pension Schemes.

Attachment	Size
17 - FF Pension Schemes delegations Covering report updated 7.6.23.pdf	107.69 KB
17 APPENDIX A 2015 Pension Discretions Decisions - updated 7.6.2023.pdf	245.12 KB
17 APPENDIX B- FPS 1992 Discretions Decisions - June 2023.pdf	226.75 KB
17 APPENDIX C - NFPS 2006 Discretions Decisions - June 2023.pdf	167.99 KB

For decision

Exclusion of Press and Public

Members have a discretion to exclude the press and public from meetings of the Fire Authority in defined circumstances. In view of the nature of business to be transacted, it is recommended that under Section 100(A)(4) of the Local Government Act 1972, having been satisfied in all the circumstances of the case that the public interest in maintaining the exemption outweighs the public interest in disclosing this information, that Members formally resolve that the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraphs 1, 2, 3 and 4 of Part 1 of Schedule 12A to the Local Government Act 1972.

For decision

Brigade Managers' Employment Panel Minutes (Paragraphs 1, 2 and 3)

Members are asked to note the exempt minutes of the Brigade Managers Employment Panel meeting, held on 01 September 2022

For information

Exempt Appendix to Corporate Risk Management Annual Report 2021/22 (Paragraphs 3 and 4)

This paper, attached marked 20, is the exempt Appendix B to report 16 – Corporate Risk Management Annual Report 2022/23.

For information

15 February 2023

Submitted by Lynn Ince on Thu, 22/12/2022 - 10:02

Item no. Agenda Item Details Status

Apologies for Absence

Councillor Carter

Disclosable Pecuniary Interests

Members are reminded that they must not participate in the discussion or voting on any matter, in which they have a Disclosable Pecuniary Interest, and should leave the room prior to the commencement of the debate.

Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public

Non-Exempt Minutes

Members are asked to agree the minutes, attached marked 4, of the Fire Authority meeting, held on 14 December 2022, and that they be signed by the Chair as a correct record.

Attachment	Size
4 - Non-Exempt Fire Authority Minutes 14 December 2022	152.96 KB

For decision

Strategy and Resources Committee Non-Exempt Minutes

Members are asked to receive the minutes of the Strategy and Resources Committee meeting, held on 25 January 2023, attached marked 5, and decide upon, the recommendations at items 5, 7 and 8. The reports relating to those items are attached, marked 5a, 5b and 5c respectively.

The recommendations at item 6 of the Committee minutes will be considered as part of item 10 on the agenda for this meeting.

Please note that Appendix B to paper 5b (Capital Programmes 2023/24 to 2027/28, Treasury Management Statement and Capital Strategy) is an exempt document. It will, therefore, be necessary to move into closed session at this point to consider the recommendation relating to this appendix (paper 9).

Attachment	Size
5 - Strategy and Resources Committee Minutes 25 January 2023	263.36 KB
5a - Financial Performance to December 2022	263.36 KB
5b - Captial Programmes 2023/24 to 2027/28, Treasury Management Statement and Capital Strategy	440.98 KB
5c - Adequacy of Reserves and Robustness of Budget	370.49 KB

For decision

Exclusion of Press and Public

Members have a discretion to exclude the press and public from meetings of the Fire Authority in defined circumstances. In view of the nature of business to be transacted, it is recommended that under Section 100 (A)(4) of the Local Government Act 1972, having been satisfied in all the circumstances of the case that the public interest in maintaining the exemption outweighs the public interest in disclosing this information, that Members formally resolve that the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information, as defined in Paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972.

For decision

Exempt Fire Authority Minutes (Paragraph 4)

Members are asked to agree the exempt minutes, attached marked 7, of the Fire Authority meeting, held on 14 December 2022, and that they be signed by the Chair as a correct record.

For decision

Strategy and Resources Committee Exempt Minutes (Paragraph 3)

Members are asked to recieve and note the exempt minutes, attached marked 8, of the Strategy and Resources Committee meeting, held on 25 January 2023.

For information

Capital Programmes from 2023/24 (Paragraph 3)

Members are asked to receive and agree the exempt paper Capital Programme from 2023/24 (the appendix to paper 5b), attached marked 9.

At this point the meeting will revert to open session.

Revenue Budget 2023/24

This report, attached marked 10, incorporates the recommendations made by the Strategy and Resources Committee on 25 January 2023, in relation to the revenue budget for 2023/24. The report also confirms the use of assumptions for medium-term financial planning.

Attachment	Size
10 - Revenue Budget 2023/24	567.34 KB

For decision

Revenue Budget: 2023/24 Precept

This report, attached marked 11, seeks Fire Authority approval to a budget for 2023/24; Council Tax levels for 2023/24; and precepts on billing authorities and related matters.

Attachment	Size
11 - Revenue Budget: 2023/24 Precept	214.32 KB

For decision

Fire Authority Work Plan 2023/24

This report, attached marked 12, reviews progress against the Fire Authority's 2022/23 Work Plan and puts forward a 2023/24 Work Plan for consideration and approval by Members.

Attachment	Size
12 - Fire Authority Work Plan 2023/24	203.41 KB

For decision

Annual Plan 2023/24

This report, attached marked 13, sets out the proposal for the Service's Annual Plan 2023/24.

Attachment	Size
13 - Annual Plan 2023/24	69.04 KB

For decision

Annual Review of Charges for Special Services 2023/24

The Head of Finance will provide a verbal update on this item.

For information

Proposed Amendments to the Pay Policy Statement 2023/24

This report, attached marked 15, sets out proposed amendments to the Pay Policy Statement for the consideration by the full Authority, as required under the Localism Act 2011 and in accordance with the process agreed by the Fire Authority in February 2012.

Attachment	Size
15 - Proposed Amendments to the Pay Policy Statement 2023/24	317.44 KB

For decision

Fire Alliance Update

Officers will provide a verbal update on this item.

18 November 2022

Extraordinary Meeting

Submitted by Lynn Ince on Thu, 03/11/2022 - 14:43

Item no.	Agenda Item	Details	Status
01	Apologies for Absence
02	Disclosable Pecuniary Interests	Members are reminded that they must not participate in the discussion of, or voting on, any matter, in which they have a Disclosable Pecuniary Interest and should leave the room prior to commencement of the debate.
03	Exclusion of Press and Public	Members have a discretion to exclude the press and public from meetings of the Fire Authority in defined circumstances. In view of the nature of business to be transacted, it is recommended that under Section 100(A)(4) of the Local Government Act 1972, having been satisfied in all the circumstances of the case that the public interest in maintaining the exemption outweighs the public interest in disclosing this information, that Members formally resolve that the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 1, 2 and 3 of Part 1 of Schedule 12A to the Local Government Act 1972.	For decision
04	Appointment of Chief Fire Officer (Paragraphs 1, 2 and 3)	This report, attached marked 4, asks the Fire Authority to ratify the decision of its Brigade Managers' Employment Panel on the appointment of a new Chief Fire Officer.	For decision

2 August 2022

Extraordinary Meeting

Submitted by Lynn Ince on Mon, 25/07/2022 - 10:47

Item no. Agenda Item Details Status

01 Apologies for Absence

Disclosable Pecuniary Interests

Members are reminded that they must not participate in the discussion of, or voting on, any matter in which they have a Disclosable Pecuniary Interest and should leave the room prior to commencement of the debate.

Public Questions

Members are asked to recieve any questions, statements or petitions, of which notice has been received, from members of the public.

The Localism Act 2011

This report, attached marked 4, proposes actions for the Fire Authority following receipt of the notice of retirement from Chief Fire Officer Rod Hammerton.

Attachment	Size
4 - The Localism Act 2011	93.19 KB

For decision

23 February 2022

Extraordinary Meeting

Submitted by Lynn Ince on Fri, 18/02/2022 - 13:43

Item no. Agenda Item Details Status

01 Apologies for Absence

Disclosable Pecuniary Interests

Public Questions

Members are asked to recieve any questions, statements or petitions, of which notice has been recieved, from members of the public.

Revenue Budget 2022/23 and Precept

This report, attached marked 4, is presented to the Authority following its meeting on 16 February 2022, where the proposed precept increase of 1.99% for 2022/23 was rejected. The report details the financial and operational implications of not incresing the precept for 2022/23, compared to the increase originally recommended to the Authority.

Attachment	Size
4 - Revenue Budget 2022/23 and Precept	992.41 KB

For decision

14 December 2022

Submitted by Lynn Ince on Wed, 22/12/2021 - 15:35

Item no. Agenda Item Details Status

01 Apologies for Absence

Disclosable Pecuniary Interests

Members are reminded that they must not participate in the discussion of, or voting on any matter, in which they have a Disclosable Pecuniary Interest, and should leave the room prior to the commencement of the debate.

Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

Non-Exempt Minutes

Members are asked to agree the non-exempt minutes of the Fire Authority meeting, held on 12 October 2022, attached marked 4, and that they be signed by the Chair as a correct record.

Attachment	Size
4 - Fire Authority Non-Exempt Minutes 12 October 2022	123.22 KB

For decision

Strategy and Resources Committee Minutes

Members are asked to receive the minutes of the Strategy and Resources Committee meeting, held on 16 November 2022 attached marked 5, and consider and decide upon the recommendations at item 5. The report relating to these recommendations is attached, marked 5a.

Please note that the reports considered by the Committee at Item 6 – 2022/23 and Later Years Revenue and Capital Budgets and Item 7 - Reserves and Funds are attached as the appendix to report 8 – 2022/23 and Later Years Budget Summary on this agenda and will form the basis of discussion at that item.

Attachment	Size
5 - Strategy and Resources Committee Minutes 16 November 2022	152.69 KB
5a - Financial Performance to September 2022	321.4 KB

For decision

Standards, Audit and Performance Committee Minutes

Members are asked to receive the minutes of the Standards, Audit and Performance Committee meeting, held on 1 December 2022, to follow marked 6 and consider and decide upon the recommendation at item 11b.The report relating to this recommendation is attached marked 6a.

Attachment	Size
6a - Appointment of Independent Persons	77.88 KB

For decision

Meeting Schedule 2023

A schedule of proposed dates for 2023 meetings of the Fire Authority and its committees is attached marked 7, for approval.

It is intended that this is revisited at the Annual Meeting of the Fire Authority in June 2023, as new Members may have been appointed, following the Annual Meetings of Telford & Wrekin and Shropshire Councils. At this time officers will present a schedule from June 2023 to May 2024, which will tie in with the meeting schedules of the two constituent authorities.

Attachment	Size
7 - Meeting Schedule 2023	51.24 KB

For decision

2023/24 and Later Years Budget Summary

This report, attached marked 8, summarises the budgets that are proposed by the Strategy and Resources Committee. The results are put forward to the Fire Authority for approval as the basis for consultation, leading to a final decision at the Fire Authority meeting in February 2023.

Attachment	Size
8 - 2023/24 and Later Years Budget Summary	519.73 KB

For decision

2022 Review of Local Government Pension Scheme - Employer Discretions Statement of Policy

This report, attached marked 9, informs the Fire Authority of the review of the employer discretions Statement of Policy for the Local Government Pensions Scheme.

Attachment	Size
9 - 2022 Review of Local Government Pension Scheme - Employer Discretions Statement of Policy	586.93 KB

For decision

Fire Alliance Update

This report, attached marked 10, summarises the progress made against the key areas of the Fire Alliance Strategic Plan 2018-2022 and gives an outline of the next steps for the Alliance.

Attachment	Size
10 - Fire Alliance Update - December 2022	891.89 KB

For information

The Scheme for the Payment of Members' Allowances 2022/23

This report, attached marked 11, asks the Fire Authority to consider and agree it’s 2022/23 Scheme for the Payment of Members’ Allowances

Attachment	Size
11 - The Scheme for the Payment of Members' Allowances 2022/23	171.24 KB

For decision

Exclusion of Press and Public

Members have a discretion to exclude the press and public from meetings of the Fire Authority in defined circumstances.

In view of the nature of business to be transacted, it is recommended that under Section 100(A)(4) of the Local Government Act 1972, having been satisfied in all the circumstances of the case that the public interest in maintaining the exemption outweighs the public interest in disclosing this information, that Members formally resolve that the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information, as defined in Paragraphs 1, 2, 3 and 4 of Part 1 of Schedule 12A to the Local Government Act 1972.

For decision

13 Fire Authority Exempt Minutes

13a

12 October 2022 (Paragraph 4)

Members are asked to agree the exempt minutes of the Fire Authority meeting, held on 12 October 2022, attached marked 13a, and that they be signed by the Chair as a correct record.

For decision

13b

18 November 2022 (Paragraphs 1, 2 and 3)

Members are asked to agree the exempt minutes of the Extraordinary Fire Authority meeting, held on 18 November 2022, attached marked 13b, and that they be signed by the Chair as a correct record.

For decision

Industrial Action (Paragraph 4)

This report, to follow marked 14, updates the Fire Authority on the Industrial Action situation.

For information

12 October 2022

Submitted by Lynn Ince on Wed, 22/12/2021 - 15:34

Item no. Agenda Item Details Status

01 Apologies for Absence

Disclosable Pecuniary Interests

Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

04 Fire Authhority Minutes

04a

23 February 2022

Members are asked to agree the minutes, attached marked 4a, of the Extraordinary Fire Authority meeting, held on 23 February 2022, and that they be signed by the Chair as a correct record.

Attachment	Size
4a - Extraordinary Fire Authority Meeting Minutes 23 February 2022	132.29 KB

For decision

04b

22 June 2022

Members are asked to agree the minutes, attached marked 4b, of the Annual Fire Authority meeting, held on 22 June 2022, and that they be signed by the Chair as a correct record.

Attachment	Size
4b - Annual Fire Authority Meeting Minutes 22 June 2022	160.79 KB

For decision

04c

2 August 2022

Members are asked to agree the minutes, attached marked 4c, of the Extraordinary Fire Authority meeting, held on 2 August 2022, and that they be signed by the Chair as a correct record.

Attachment	Size
4c - Extraordinary Fire Authority Meeting Minutes 2 August 2022	64.04 KB

For decision

Strategy and Resources Committee Minutes

Members are asked to receive the minutes of the Strategy and Resources Committee meeting, held on 21 September 2022, which are to follow marked 5, and agree the recommendation at item 6. The report for this, is attached marked 5a.

Attachment	Size
5 - Strategy and Resources Committee Minutes 21 September 2022	116.78 KB
5a - Financial Performance to July 2022	258.23 KB

For decision

Standards, Audit and Performance Committee Minutes

Members are asked to recieve and note the minutes of the Standards, Audit and Performance Committee meeting, held on 30 September 2022, which are to follow marked 6.

The recommendation at item 8 on these minutes, relating to the Annual Review 2021/22, will be considered at item 7 on this agenda.

Attachment	Size
6 - Standards, Audit and Performance Committee Minutes 30 September 2022	162.92 KB

For information

Annual Review 2021/22

This report, attached marked 7, presents the draft Annual Review (also known as the Annual Statement of Assurance) for 2021/22 and asks the Fire Authority to consider the document and approve it for publication.

Attachment	Size
7 - Annual Review 2021/22	67.46 KB

For decision

Fire Alliance Update

Officers will give a verbal update on progress with the Fire Alliance between Shropshire Fire and Rescue Service and Hereford & Worcester Fire and Rescue Service.

For information

Exclusion of Press and Public

Members have a discretion to exclude the press and public from meetings of the Fire Authority in defined circumstances. In view of the nature of business to be transacted, it is recommended that under Section 100(A)(4) of the Local Government Act 1972, having been satisfied in all the circumstances of the case that the public interest in maintaining the exemption outweighs the public interest in disclosing this information, that Members formally resolve that the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraphs 1,2, 3 and 4 of Part 1 of Schedule 12A to Local Government Act 1972.

For decision

Brigade Managers Employment Panel Exempt Minutes (Paragraphs 1, 2 and 3)

Members are asked to receive and note the exempt minutes of the Brigade Managers Employment Panel meeting, held on 1 September 2022, which are attached marked 10.

For information

Industrial Action Briefing (Paragraph 4)

The Fire Authority will receive a briefing from Officers on Industrial Action.

For information

22 June 2022

Annual Meeting

Submitted by Lynn Ince on Wed, 22/12/2021 - 15:34

Item no. Agenda Item Details Status

Election of Chair

Members are asked to elect a Chair for the ensuing year.

Appointment of Vice-Chair

Members are asked to appoint a Vice-Chair for the ensuing year.

03 Apologies for Absence

Vote of Thanks and Welcome

The Fire Authority is also asked to welcome Councillor Amrik Jhawar to the Fire Authority.

Disclosable Pecuniary Interests

Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

07 Non-Exempt Fire Authority Minutes

07a

16 February 2022

Members are asked to agree the non-exempt minutes, to follow marked 7a, of the Fire Authority meeting, held on 16 February 2022, and that they be signed by the Chair as a correct record.

For decision

07b

23 February 2022

Members are asked to agree the non-exempt minutes, to follow marked 7b, of the Extraordinary Fire Authority meeting, held on 23 February 2022, and that they be signed by the Chair as a correct record.

For decision

Strategy and Resources Committee Minutes

Members are asked to note the minutes of the Strategy and Resources Committee meeting, held on 23 March 2022, attached marked 8.

Attachment	Size
8 - Strategy and Resources Committee Minutes 23 March 2022	105.38 KB

For information

Standards, Audit and Performance Committee Minutes

Members are asked to receive the minutes of the Standards, Audit and Performance Committee meeting, held on 27 April 2022, to follow marked 9, and agree the recommendations at items 7a and 12. These items are attached marked 9a and 9b respectively.

Attachment	Size
9a - Code of Corporate Governance 2021-22	435.29 KB
9b - Anti-Fraud, Bribery and Corruption Strategy	120.94 KB

For decision

10 Constitutional Issues

10a

Committee Composition and Allocation of Seats to Political Groups

This report, attached marked 10a, asks the Fire Authority to agree both the composition of its Committees and the allocations of seats on its Committees to political groups.

Attachment	Size
10a - Committee Composition and Allocation of Seats to Political Groups	134.45 KB

For decision

10b

Committee Membership and Appointments

Attachment	Size
10b - Committee Membership and Appointments	122.14 KB

For decision

10c

Fire Authority Terms of Reference and Committee Constitutions

This report, attached marked 10c, requests approval of the Terms of Reference for the Fire Authority and also asks the Fire Authority to agree the constitutions of its committees.

Attachment	Size
10c - Fire Authority Terms of Reference and Committee Consititutions	192 KB

For decision

10d

Review of Member Role Descriptions

This report, attached marked 10d, asks the Fire Authority to review and agree its Member Role Descriptions.

Attachment	Size
10d - Review of Member Role Descriptions	147.36 KB

For decision

10e

Review of Standing Orders and Scheme of Delegation to Officers

Attachment	Size
10e - Review of Standing Orders and Scheme of Delegation to Officers	78.58 KB
10e Appendix A - Standing Orders relating to Proceedings and Business	256.97 KB
10e Appendix B - Standing Orders relating to Contracts	209.97 KB
10e Appendix C - Financial Regulations	853.79 KB
10e Appendix D - Scheme of Delegation to Officers	147.98 KB

For decision

Financial Performance to March 2022

This report, attached marked 11, provides information on the financial performance of the Service, and seeks approval for action, where necessary.

Attachment	Size
11 - Financial Performance to March 2022	217.62 KB

For decision

Statement of Accounts 2021/22

This report, attached marked 12, sets out the key revenue issues, which have arisen from work on the Statement of Accounts 2021/22, and seeks approval for use of the General Fund balance in 2022/23.

Attachment	Size
12 - Statement of Accounts 2021/22	203.69 KB

For decision

Strategic Planning Process Timetable 2023/24

This report, attached marked 13, outlines how the Service will continue to align service, financial and improvement planning, the result of which will culminate in the 2023/24 budget and the publication of the 2023/24 Annual Plan.

Attachment	Size
13 - Strategic Planning Process Timetable 2023/24	109.13 KB

For decision

Further Amendments to the Pay Policy Statement 2022/23

This report, attached marked 14, sets out proposed amendments to the Pay Policy Statement for consideration by the full Authority, as required under the Localism Act 2011 and in accordance with the process agreed by the Fire Authority in February 2012.

Attachment	Size
14 - Further Amendments to the Pay Policy Statement 2022/23	239.79 KB

For decision

Firefighters' Pension Scheme Delegations

This report, attached marked 15, results from a routine review of the discretionary powers of the Fire Authority under the Firefighters’ Pension Schemes.

Attachment	Size
15 - Firefighters' Pension Scheme Delegations	2.33 MB

For decision

Annual Report on Collaborative and Partnership Working

This report, attached marked 16, provides an overview of collaborative and partnership working being undertaken by the Fire Authority and Shropshire Fire and Rescue Service.

Attachment	Size
16 - Annual Report on Collaborative and Partnership Working	289.79 KB

For information

Corporate Risk Management Annual Report 2021/22

This report, attached marked 17, informs Members about the corporate risk management work that has been undertaken during the previous twelve months.

Attachment	Size
17 - Corporate Risk Management Annual Report 2021-22	111.87 KB

For information

Exclusion of Press and Public

Members have a discretion to exclude the press and public from meetings of the Fire Authority in defined circumstances. In view of the nature of business to be transacted, it is recommended that under Section 100(A)(4) of the Local Government Act 1972, having been satisfied in all the circumstances of the case that the public interest in maintaining the exemption outweighs the public interest in disclosing this information, that Members formally resolve that the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraphs 1, 2, 3 and 4 of Part 1 of Schedule 12A to the Local Government Act 1972.

For decision

Exempt Fire Authority Minutes (Paragraph 3)

Members are asked to agree the exempt minutes, attached marked 19, of the Fire Authority meeting, held on 10 February 2021, and that they be signed by the Chair as a correct record.

For decision

Brigade Managers' Employment Panel Minutes (Paragraphs 1, 2 and 3)

Members are asked to note the exempt minutes of the Brigade Managers Employment Panel meeting, held on 28 February 2022, to follow marked 20.

For information

Exempt Appendix to Corporate Risk Management Annual Report 2021/22 (Paragraphs 3 and 4)

This paper, attached marked 21, is the exempt Appendix B to report 17 – Corporate Risk Management Annual Report 2021/22.

For information

Supply Chain Briefing (Paragraph 3)

The Head of Resources will brief the Fire Authority on current supply chain issues and any impacts they are having on the Service.

For information

16 February 2022

Submitted by Lynn Ince on Wed, 22/12/2021 - 15:33

Item no. Agenda Item Details Status

01 Apologies for Absence

Disclosable Pecuniary Interests

Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

Minutes

Members are asked to agree the minutes, attached marked 4, of the Fire Authority meeting, held on 15 December 2021, and that they be signed by the Chair as a correct record.

Attachment	Size
4 - Fire Authority Minutes 15 December 2021	143.94 KB

For decision

Strategy and Resources Committee Minutes

Members are asked to receive the minutes of the Strategy and Resources Committee meeting, held on 26 January 2022, attached marked 5, and decide upon, the recommendations at items 5, 7 and 8. The reports relating to those items are attached, marked 5a, 5b and 5c respectively.

The recommendations at item 6 of the Committee minutes will be considered as part of item 9 on the agenda for this meeting.

Please note that Appendix B to paper 5b (Capital Programmes 2022/23 to 2026/27, Treasury Management Statement and Capital Strategy) is an exempt document. It will, therefore, be necessary to move into closed session at this point to consider the recommendation relating to this appendix (paper 7).

Attachment	Size
5 - Strategy and Resources Committee Minutes 26 January 2022	109.3 KB
5a - Financial Performance to December 2021	267.65 KB
5b - Capital Programmes 2022/23 to 2026/27, Treasury Management Statement and Capital Strategy	383.06 KB
5c- Adequacy of Reserves and Robustness of Budget	366.02 KB

For decision

Exclusion of Press and Public

Members have a discretion to exclude the press and public from meetings of the Fire Authority in defined circumstances. In view of the nature of business to be transacted, it is recommended that under Section 100 (A)(4) of the Local Government Act 1972, having been satisfied in all the circumstances of the case that the public interest in maintaining the exemption outweighs the public interest in disclosing this information, that Members formally resolve that the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information, as defined in Paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972.

For decision

Capital Programmes from 2022/23 (Paragraph 3)

Members are asked to receive and agree the exempt paper Capital Programme from 2022/23 (the appendix to paper 5b), attached marked 7.

For decision

Capital Programme 2022/23 - Additional Scheme (Paragraph 3)

This report, attached marked 8, informs the Authority of an additional scheme to be considered and included in the capital programme for 2022/23.

At this point the meeting will revert to open session.

For decision

Revenue Budget 2022/23

This report, attached marked 9, incorporates the recommendations made by the Strategy and Resources Committee on 26 January 2022, in relation to the revenue budget for 2022/23. The report also confirms the use of assumptions for medium-term financial planning.

Attachment	Size
9 - Revenue Budget 2022/23	616.09 KB

For decision

Revenue Budget: 2022/23 Precept

This report, attached marked 10, seeks Fire Authority approval to a budget for 2022/23; Council Tax levels for 2022/23; and precepts on billing authorities and related matters.

Attachment	Size
10 - Revenue Budget: 2022/23	216.2 KB

For decision

Fire Authority Work Plan 2022/23

This report, attached marked 11, reviews progress against the Fire Authority’s 2021/22 Work Plan and puts forward a 2022/23 Work Plan for consideration and approval by Members.

Attachment	Size
11 - Fire Authority Work Plan 2022/23	204.96 KB

For decision

Annual Plan 2022/23

This report, attached marked 12, sets out the proposal for the Service’s Annual Plan 2022/23.

Attachment	Size
12 - Annual Plan 2022/23	68.33 KB

For decision

Annual Review of Charges for Special Services

This report, attached marked 13, sets out the proposal for the Service’s Annual Plan 2022/23.

Attachment	Size
13 - Annual Review of Charges for Special Services	59.81 KB

For decision

Firefighters' Pension Scheme - Dealing with Immediate Detriment Cases

This report, to follow marked 14, is presented in relation to the Firefighters Pension Schemes and payments made as part of the Immediate Detriment remedy. The report provides an update and overview of the current position, in order for the Authority to make an informed decision as to whether to use the Local Government Association (LGA) and Fire Brigades Union (FBU) Memorandum of Understanding (MOU) and associated framework to make payments to members in scope for Immediate Detriment.

Attachment	Size
14 - Firefighters Pension Scheme - Dealing with Immediate Detriment Cases	1.63 MB

For decision

Proposed Amendments to the Pay Policy Statement 2022/23

Attachment	Size
15 - Proposed Amendments to the Pay Policy Statement 2022/23	317.9 KB

For decision

The Scheme for the Payment of Members Allowances 2022/23

This report, attached marked 16, asks the Fire Authority to consider and agree it’s 2022/23 Scheme for the Payment of Members’ Allowances

Attachment	Size
16 - The Scheme for the Payment of Members Allowances 2022/23	365.21 KB

For decision

National Fire Chiefs Council Direct Entry Scheme

This report, attached marked 17, provides the Authority with information on the intention and rationale for the Service to take part in the ‘proof of concept’ pilot of the National Fire Chiefs Council Direct Entry programme.

Attachment	Size
17 - National Fire Chiefs Council Direct Entry Scheme	102.05 KB

For information

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