Fire and Rescue Authority

24 July 2024

Extraordinary meeting

Submitted by Aleksandra Zydek on Tue, 16/07/2024 - 12:01

Item no. Agenda Item Details Status

Apologies for Absence

Councillors Burchett, Carter and Lea.

Disclosable Pecuniary Interests

Members are reminded that they must not participate in the discussion of, or voting on, any matter, in which they have a Disclosable Pecuniary Interest and should leave the room prior to commencement of the debate.

Public Questions

Members are asked to receive questions, statements or petitions, of which notice has been received, from members of the public.

Disciplinary Processes

The purpose of this report, attached 4, is to seek approval from the Fire Authority to introduce a disciplinary process for dealing with senior officers with those officers being anyone at Deputy Chief Fire Officer rank and above, confirm the Terms of Reference for the Personnel Panel as set out at paragraph 3.2 of this report and to ensure that there is clarity as to the process which will be adopted for disciplinary matters in relation to all other staff within the service.

Attachment	Size
04 - Disciplinary Processes	61.47 KB
Appendix A to Disciplinary Processes Report	165.93 KB
Appendices B to D to Disciplinary Processes Report	158.29 KB
Appendix E to Disciplinary Processes Report	270.84 KB

For decision

Financial Performance to March 2024

This report, attached marked 5, provides information on the financial performance of the Service, and seeks approval for action, where necessary.

Attachment	Size
05 - Financial Performance to March 2024 Report	159.25 KB

For decision

Statement of Accounts 2023/24

This report, attached marked 6, sets out the key revenue issues, which have arisen from work on the Statement of Accounts 2023/24 and seeks approval for use of the General Fund balance in 2024/25.

Attachment	Size
06 - Statement of Accounts 2023-24 Report	179.91 KB

For decision

Exclusion of Press and Public

Members have a discretion to exclude the press and public from meetings of the Fire Authority in defined circumstances. In view of the nature of business to be transacted, it is recommended that under Section 100(A)(4) of the Local Government Act 1972, having been satisfied in all the circumstances of the case that the public interest in maintaining the exemption outweighs the public interest in disclosing this information, that Members formally resolve that the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraphs 1, 2, 3 and 5 of Part 1 of Schedule 12A to the Local Government Act 1972.

For decision

Update On Leadership Arrangements (Paragraphs 1, 2, 3 and 5)

This report will update the Fire Authority on current leadership arrangements.

For decision

29 May 2024

Extraordinary Meeting

Submitted by Lynn Ince on Mon, 20/05/2024 - 11:05

8 May 2024

Extraordinary Meeting

Submitted by Lynn Ince on Wed, 01/05/2024 - 14:34

Item no.	Agenda Item	Details	Status
01	Apologies for Absence
02	Disclosable Pecuniary Interests	Members are reminded that they must not participate in the discussion of, or voting on, any matter, in which they have a Disclosable Pecuniary Interest and should leave the room prior to commencement of the debate.
02	Disclosable Pecuniary Interests	Members are reminded that they must not participate in the discussion or voting on any matter, in which they have a Disclosable Pecuniary Interest, and should leave the room prior to the commencement of the debate.
03	Exclusion of Press and Public	Members have a discretion to exclude the press and public from meetings of the Fire Authority in defined circumstances. In view of the nature of business to be transacted, it is recommended that under Section 100(A)(4) of the Local Government Act 1972, having been satisfied in all the circumstances of the case that the public interest in maintaining the exemption outweighs the public interest in disclosing this information, that Members formally resolve that the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraphs 1, 2, 3 and 5 Part 1 of Schedule 12A to the Local Government Act 1972.	For decision
04	Interim Leadership Arrangements (Paragraphs 1, 2 , 3 and 5)	This report seeks approval from the Fire Authority to introduce interim leadership arrangements whilst a number of allegations made against the Chief Fire Officer (CFO) and Assistant Chief Fire Officer (ACFO) are investigated and matters are brought to a conclusion.	For decision

5 December 2024

Submitted by Lynn Ince on Tue, 19/12/2023 - 11:17

Item no. Agenda Item Details Status

01 Apologies for Absence

Disclosable Pecuniary Interests

Members are reminded that they must not participate in the discussion of, or voting on any matter, in which they have a Disclosable Pecuniary Interest, and should leave the room prior to the commencement of the debate.

Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

Fire Authority Non-exempt Minutes

Members are asked to agree the non-exempt minutes of the Fire Authority meeting, held on 9 October 2024, attached marked 4, and that they be signed by the Chair as a correct record.

Attachment	Size
Fire Authority Meeting 9 October 2024 Non-exempt minutes	136.12 KB

For decision

Strategy and Resources Committee Non-Exempt Minutes

Members are asked to receive the non-exempt minutes of the Strategy and Resources Committee meeting, held on 27 November 2024, to follow marked 5, and consider and decide upon the recommendations at item 6 of those minutes. The report relating to these recommendations is attached to attached marked 5a.

Please note that the reports considered by the Committee at Item 7 – 2025/26 and Later Years Revenue and Capital Budgets and Item 8 - Reserves and Funds are attached as the appendix to report 9– 2025/26 and Later Years Budget Summary on this agenda and will form the basis of discussion at that item.

For decision

Standards, Audit and Performance Committee Minutes

Members are asked to note the minutes of the Standards, Audit and Performance Committee meeting, held on 2 October 2024, which are attached marked 6.

Attachment	Size
Standards Audit and Performance Committee meeting 2 October 2024 Non-exempt minutes	223.24 KB

For information

Fire Authority Governance Review Proposal

This report, attached marked 7, sets out a proposal for Fire Authority to initiate a review of its governance arrangements for Shropshire Fire and Rescue Service. Fire Authority Members are asked to consider the proposed purpose and scope to the review as well as the approach and timeline as set out in appendix to the report.

Attachment	Size
Fire Authority Governance Review Proposal Report	22.46 KB
Appendix Fire Authority Review Scope	165.56 KB

For decision

Meeting Schedule 2025

A schedule of proposed dates for 2025 meetings of the Fire Authority and its committees is attached marked 8, for approval.

Attachment	Size
Fire Authority Meeting Schedule	43 KB

For decision

2025/26 and Later Years Budget Summary

This report, attached marked 9, summarises the budgets that are proposed by the Strategy and Resources Committee. The results are put forward to the Fire Authority for approval as the basis for consultation, leading to a final decision at the Fire Authority meeting in February 2025.

Attachment	Size
2025-26 and Later Years Summary Budget	122.46 KB
Appendix A 2025-26 and Later Years Revenue and Capital Budgets	316.81 KB
Appendix B Reserves and Funds	157.17 KB

For decision

10 Pension Scheme Delegations

10a

Fire Fighters’ Pension Schemes

This report, attached marked 10a, results from a routine review of the discretionary powers of the Fire Authority under the Firefighters’ Pension Schemes.

Attachment	Size
Appendix A 2015 Firefighters Pension Scheme Discretions	363.69 KB
Appendix B 1992 Firefighters Pension Scheme Discretions	121.97 KB
Appendix C 2006 Firefighters Pension Scheme Discretions	484.64 KB

For decision

10b

Local Government Pensions Scheme (LGPS)

This report, attached marked 10b, informs the Fire Authority of the review of the employer discretions Statement of Policy for the Local Government Pensions Scheme (LGPS).

Attachment	Size
Local Government Pension Scheme Discretions Review	63.53 KB
Appendix Local Government Pension Scheme Discretions Policy	227.8 KB

For decision

Service Update

This report is provided to members of the Fire Authority to update on key areas of progression within Shropshire Fire and Rescue Service. This report covers His Majesties Inspector of Constabularies Fire and Rescue Services (HMICFRS) Inspection Report.

The final HMICFRS report is anticipated to be received by the Service on the 29 November 2024, due to the report been embargoed until midnight of the 28 November the final report and associated documents will be attached as an addendum to this report after the 29 November in preparation for Fire Authority on the 5 December 2024.

Attachment	Size
Service Update December 2024	123.73 KB

For information

Exclusion Of Press and Public

Members have a discretion to exclude the press and public from meetings of the Fire Authority in defined circumstances. In view of the nature of business to be transacted, it is recommended that under Section 100(A)(4) of the Local Government Act 1972, having been satisfied in all the circumstances of the case that the public interest in maintaining the exemption outweighs the public interest in disclosing this information, that Members formally resolve that the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information, as defined in Paragraphs 1, 2, 3, 4 and 5 of Part 1 of Schedule 12A to the Local Government Act 1972.

For decision

Fire Authority Exempt Minutes (Paragraphs 1, 2,3,4 And 5)

Members are asked to agree the exempt minutes of the Fire Authority meeting, held on 09 October 2024 and that they be signed by the Chair as a correct record.

For decision

Strategy And Resources Committee Exempt Minutes (Paragraph 3)

Members are asked to receive and note the exempt minutes of the Fire Authority meeting, held on 27 November 2024.

For information

Standards Audit and Performance Committee Exempt Minutes (Paragraph 4)

Members are asked to receive and note the exempt minutes of the Standards, Audit and Performance Committee meeting, held on 2 October 2024.

For information

Executive Leadership Team, Incident Command Capability and Capacity, and Statutory Officer Structure (Paragraph 3)

This report outlines proposals and recommendations regarding the future structure of the Executive Leadership Team and Statutory Officers. The report is produced with recognition of, and alignment to, proposals for wider structural changes, with the overall objective of improving capacity, capability and performance of the Service.

For decision

9 October 2024

Submitted by Lynn Ince on Tue, 19/12/2023 - 11:17

Item no. Agenda Item Details Status

Apologies for Absence

Councillor Cook, Head of Finance and Head of HR and Administration

Disclosable Pecuniary Interests

Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

04 Fire Authority Minutes

04a

19 June 2024

Members are asked to agree the minutes, attached marked 4a, of the Annual Fire Authority meeting, held on 19 June 2024, and that they be signed by the Chair as a correct record.

Attachment	Size
04a- Fire Authority Minutes 19.06.2024	160.59 KB

For decision

04b

24 July 2024

Members are asked to agree the minutes, attached marked 4b, of the Extraordinary Fire Authority meeting, held on 24 July 2024, and that they be signed by the Chair as a correct record.

Attachment	Size
04b- Fire Authority Minutes 24.07.2024	105.67 KB

For decision

Strategy and Resources Committee Minutes

Members are asked to receive and note the minutes of the Strategy and Resources Committee meeting, held on 10 September 2024, which are attached marked 5, and agree the recommendation at item 7. The report for which is attached marked 5a.

Attachment	Size
05- Non Exempt Strategy and Resource Committee Minutes 11.09.2024	140.06 KB
Financial Performance to June 2024	163.48 KB

For decision

06 Standards, Audit and Performance Committee Minutes

06a

10 July 2024

Members are asked to receive and note the minutes of the Standards, Audit and Performance Committee meeting, held on 10 July 2024, which are attached marked 6a.

Attachment	Size
06a- Standards Audit and Performance Committee Minutes 10.07.2024	172.81 KB

For information

06b

2 October 2024

Members are asked to receive the minutes of the Standards, Audit and Performance Committee meeting, held on 2 October 2024, which are to follow marked 6b. They are asked to agree the recommendation at Item 9, the report for which is attached marked 6bi.

Attachment	Size
06 Standards Audit and Performance Committee Minutes 2 October 2024	223.1 KB
06bi- Protocol on Member/ Officers Relations	95.78 KB

For decision

Community Risk Management Plan 2025-28 Emerging Priorities

This report, attached marked 7, outlines the development and emerging priorities of the Community Risk Management Plan (CRMP) for 2025-onwards. It highlights key areas such as adapting to climate change, responding to new energy technologies, addressing demographic shifts, and improving operational competence in high-risk areas such as flood response and rescues from height.

Attachment	Size
07- Community Risk Management Plan 2025-28 Emerging Priorities	631.95 KB

For decision

Service Update

This report, attached marked 8, is provided to members of the Fire Authority to update on key areas of progression within Shropshire Fire and Rescue Service. This report covers the Grenfell Phase 2 Recommendations report, HMICFRS Hot Debrief summary outcomes and the Services response to the HMICFRS consultation for inspections 20204-2027.

Attachment	Size
08- Service Update 09.10.2024	221.39 KB

For information

Exclusion of Press and Public

Members have a discretion to exclude the press and public from meetings of the Fire Authority in defined circumstances. In view of the nature of business to be transacted, it is recommended that under Section 100(A)(4) of the Local Government Act 1972, having been satisfied in all the circumstances of the case that the public interest in maintaining the exemption outweighs the public interest in disclosing this information, that Members formally resolve that the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraphs 1, 2 3 and 5 of Part 1 of Schedule 12A to the Local Government Act 1972.

For decision

10 Fire Authority Exempt Minutes

10a

19 June 2024 (Paragraphs 1, 2, 3, 4 and 5)

Members are asked to agree the exempt minutes of the Annual Fire Authority meeting, held on 19 June 2024, and that they be signed by the Chair as a correct record.

For decision

10b

24 July 2024 (Paragraphs 1, 2, 3 and 5)

Members are asked to agree the exempt minutes of the Extraordinary Fire Authority meeting, held on 24 July 2024 and that they be signed by the Chair as a correct record.

For decision

Standards, Audit and Performance Committee Exempt Minutes (Paragraph 4)

Members are asked to receive and note the exempt minutes of the Standards, Audit and Performance Committee meeting, held on 10 July 2024.

For information

Strategy and Resources Committee Exempt Minutes (Paragraph 3)

Members are asked to receive and note the exempt minutes of the Strategy and Resources Committee meeting, held on 10 September 2024.

For information

19 June 2024

Annual Meeting

Submitted by Lynn Ince on Tue, 19/12/2023 - 11:16

Item no. Agenda Item Details Status

Election of Chair

Members are asked to elect a Chair for the ensuing year.

Appointment of Vice-Chair

Members are asked to appoint a Vice-Chair for the ensuing year.

03 Apologies for Absence

Disclosable Pecuniary Interests

Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

Non-Exempt Fire Authority Minutes

Members are asked to agree the non-exempt minutes, attached marked 6, of the Fire Authority meeting, held on 21 February 2024, and that they be signed by the Chair as a correct record.

Attachment	Size
06 Non-exempt Fire Authority minutes 21 February 2024	236.83 KB

For decision

Strategy and Resources Committee Minutes

Members are asked to note the minutes, attached marked 7, of the Strategy and Resources Committee meeting, held on 20 March 2024.

Attachment	Size
07 Strategy and Resource Committee minutes 20 March 2024	256.23 KB

For information

Standards, Audit and Performance Committee Minutes

Members are asked to receive the minutes, attached marked 8, of the Standards, Audit and Performance Committee meeting, held on 23 May 2024 and agree the recommendations at items 7 and 11. These items are attached marked 8a and 8b respectively.

Attachment	Size
08 Standards Audit and Performance Committee minutes 23 May 2024	252.71 KB
08a Report on Code of Corporate Governance 2023-24	62.91 KB
08a Appendix Code of Corporate Governance 2023-24	433.93 KB
08b Review of Anti Fraud and Corruption Strategy 2024-25	74.78 KB
08b Appendix Draft Anti Fraud Bribery and Corruption Strategy 2024-25	125.74 KB

For decision

09 Constitutional Issues

09a

Committee Composition and Allocation of Seats to Political Groups

This report, attached marked 9a, asks the Fire Authority to agree both the composition of its Committees and the allocations of seats on its Committees to political groups.

Attachment	Size
09a Report on Committee Composition and Allocation of Seats 2024	66.43 KB
09a Appendix Committee Composition and Allocation of Seats 2024	70.46 KB

For decision

09b

Committee Membership and Appointments

This report, attached marked 9b, asks the Fire Authority to confirm appointments to its committees; to agree the appointment of Chairs and Vice Chairs to serve on committees; to appoint its representative on the Local Government Association Fire Services Commission; and to appoint its Member Champions.

Attachment	Size
09b Report on Committee Membership 2024	75.97 KB
Appendix Membership of Committees 2024	55.18 KB

For decision

09c

Fire Authority Terms of Reference and Committee Constitutions

This report, attached marked 9c, requests approval of the Terms of Reference for the Fire Authority and also asks the Fire Authority to agree the constitutions of its Committees.

Attachment	Size
09c Report on Fire Authority and Committee Constitutions 2024	115.94 KB
09c Appendix A 2024 Fire Authority Terms of Reference	164.97 KB
09c Appendix B 2024 Fire Authority Committees Terms of Reference	151.27 KB

For decision

09d

Review of Member Role Descriptions

This report, attached marked 9d, asks the Fire Authority to review and agree its Member Role Descriptions.

Attachment	Size
09d Report on Members Role Descriptions 2024	69.36 KB
09d Appendices A-F Members Role Descriptions 2024	138.11 KB

For decision

09e

Review of Standing Orders and Scheme of Delegation to Officers

This report, attached marked 9e, reviews the Fire Authority’s Standing Orders for the Regulation of Proceedings and Business, Standing Orders relating to Contracts and Scheme of Delegation to Officers and asks Members to consider and decide upon the amendments proposed.

Attachment	Size
09e report on Standing Orders and Scheme of Delegation 2024	77.33 KB
09e Appendix A Scheme of Delegations for Proceedings of Business 2024	287.81 KB
09e Appendix B Contract Standing Orders 2024	213.94 KB
09e Appendix C Joint Financial Regulations Shropshire Fire and Rescue Service and Hereford and Worcester Fire and Rescue Service	921.36 KB
09e Appendix D Scheme of Delegation 2024	147.42 KB

For decision

09f

Scrutiny Committee Terms of Reference

This report, attached marked 9f, seeks feedback from the Fire Authority in relation to the development of a Scrutiny Committee and the attached Terms of Reference.

Attachment	Size
09f Fire Authority Scrutiny Committee Report	94.79 KB
09f Appendix DRAFT Scrutiny Committee Terms of Reference	147.45 KB

For information

09g

Disciplinary Procedures for Relevant Officers

This report, attched marked 9g, asks the Fire Authority to agree disciplinary procedures for relevant officers.

Attachment	Size
09g - Report on Disciplinary Procedures for Relevant Officers	62.24 KB
Appendix A Disciplinary Procedure for Relevant Officers	165.87 KB
Appendices B to D Disciplinary Procedures	117.74 KB

For decision

Financial Performance to March 2024

This report, attached marked 10, provides information on the financial performance of the Service, and seeks approval for action, where necessary.

Attachment	Size
10 Report on financial Performance to March 2024	151.88 KB

For decision

Statement of Accounts 2023/24

This report, attached marked 11, sets out the key revenue issues, which have arisen from work on the Statement of Accounts 2023/24 and seeks approval for use of the General Fund balance in 2024/25.

Attachment	Size
11 Report on Statement of Accounts 2023-24	173.02 KB

For decision

Strategic Planning Process Timetable 2025/26

This report, attached marked 12, outlines how the Service will continue to align service, financial and improvement planning, the result of which will culminate in the 2024/25 budget and the publication of the 2025/26 Annual Plan.

Attachment	Size
12 Report on Strategic Planning Process timetable 2025-26	67.31 KB
12 Appendix Strategic Planning Process Timetable 2025-26	99.44 KB

For decision

Annual Report on Collaborative and Partnership Working

This report, attached marked 13, provides an overview of collaborative and partnership working being undertaken by the Fire Authority and Shropshire Fire and Rescue Service. It also includes an update on contracts and the link to business continuity.

Attachment	Size
13 Annual Report on Collaborative and Partnership Working	112.19 KB

For information

Corporate Risk Management Annual Report 2023/24

This report, attached marked 14, informs Members about the corporate risk management work that has been undertaken during the previous twelve months.

Attachment	Size
14 Corporate Risk Management Annual Report 2023-24	112.28 KB

For information

Operational Update

The Head of Area command to present an Operational Update to the Fire Authority, which will cover the previous three months of Service activity, this item will follow at the next meeting.

For information

Exclusion of Press and Public

Members have a discretion to exclude the press and public from meetings of the Fire Authority in defined circumstances. In view of the nature of business to be transacted, it is recommended that under Section 100(A)(4) of the Local Government Act 1972, having been satisfied in all the circumstances of the case that the public interest in maintaining the exemption outweighs the public interest in disclosing this information, that Members formally resolve that the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraphs 1, 2, 3 and 4 of Part 1 of Schedule 12A to the Local Government Act 1972.

For decision

Exempt Fire Authority Minutes (Paragraphs 1,2,3 and 5)

Members are asked to agree the exempt minutes of the Fire Authority meeting, held on 21 February 2024, and that they be signed by the Chair as a correct record.

For decision

Exempt Standards, Audit and Performance Committee Minutes (Paragraph 4)

Members are asked to note the minutes of the Standards, Audit and Performance Committee meeting, held on 23 May 2024.

For information

Exempt Appendix B to Corporate Risk Management Annual Report 2023/24 (Paragraphs 3 and 4)

This paper is the exempt Appendix B to Corporate Risk Management Annual Report 2023/24.

For information

Exempt Fire Authority Minutes (Paragraphs 1,2,3 and 5)

Members are asked to agree the exempt minutes of the Extraordinary Fire Authority meeting, held on 8 May 2024, and that they be signed by the Chair as a correct record.

For decision

Exempt Fire Authority Minutes (Paragraphs 1,2,3 and 5)

Members are asked to agree the exempt minutes of the Extraordinary Fire Authority meeting, held on 29 May 2024, and that they be signed by the Chair as a correct record.

For decision

Update on Leadership Arrangements (Paragraphs 1, 2, 3 and 5)

This report will update the Fire Authority on current leadership arrangements.

For decision

21 February 2024

Submitted by Lynn Ince on Tue, 19/12/2023 - 11:11

Item no. Agenda Item Details Status

Apologies for Absence

Councillor Wynn

Disclosable Pecuniary Interests

Members are reminded that they must not participate in the discussion or voting on any matter, in which they have a Disclosable Pecuniary Interest, and should leave the room prior to the commencement of the debate.

Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

Fire Authority Non-Exempt Minutes

Members are asked to agree the non-exempt minutes, attached marked 4, of the Fire Authority meeting, held on 13 December 2023, and that they be signed by the Chair as a correct record.

Attachment	Size
04- NON-EXEMPT Fire Authority Minutes 13 December 2023	143.74 KB

For decision

Strategy and Resources Committee Non-Exempt Minutes

Members are asked to receive the minutes of the non-exempt Strategy and Resources Committee meeting, held on 31 January 2024, attached marked 5, and decide upon, the recommendations at items 5, 7 and 8. The reports relating to those items are attached, marked 5a, 5b and 5c respectively.

The recommendations at item 6 of the Committee minutes will be considered as part of item 13 on the agenda for this meeting.

Please note that Appendix B to paper 5b (Capital Programmes 2024/25 to 2028/29, Treasury Management Statement and Capital Strategy) is an exempt document. It will, therefore, be necessary to move into closed session at this point to consider the recommendation relating to this appendix (paper 11).

Attachment	Size
05- Strategy and Resources Committee Non-exempt minutes 31 January 2024	244.37 KB
05a- Financial Performance to December 2023	272.59 KB
05b- January 2024 Capital Programs 2425 to 2829	500.56 KB
05c- January 2024 Adequacy of Reserves and Robustness of Budget	373.46 KB

For decision

Exclusion of Press and Public

Members have a discretion to exclude the press and public from meetings of the Fire Authority in defined circumstances.

In view of the nature of business to be transacted, it is recommended that under Section 100 (A)(4) of the Local Government Act 1972, having been satisfied in all the circumstances of the case that the public interest in maintaining the exemption outweighs the public interest in disclosing this information, that Members formally resolve that the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information, as defined in Paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972.

For decision

Fire Authority Exempt Minutes (Paragraphs 1, 2, 3 and 5)

Members are asked to agree the exempt minutes, attached marked 7, of the Fire Authority meeting, held on 13 December 2023, and that they be signed by the Chair as a correct record.

For decision

Strategy and Resources Committee Exempt Minutes (Paragraph 3)

Members are asked to agree the exempt minutes, attached marked 8, of the Strategy and Resources meeting, held on 31 January 2024, and that they be signed by the Chair as a correct record.

For decision

Brigade Managers Employment Panel Exempt Minutes (Paragraphs 1, 2 and 3)

Members are asked to note the exempt minutes, attached marked 9, of the Brigade Managers Employment Panel meeting, held on 8 February 2024.

For information

Appointment of Assistant Chief Fire Officer 2024 (Paragraphs 1, 2 and 3)

This report, attached marked 10, asks the Fire Authority to ratify the decision of its Brigade Managers’ Employment Panel (BMEP) on the appointment of a new Assistant Chief Fire Officer (ACFO).

For decision

Capital Programme from 2024/25 (Paragraph 3)

Members are asked to receive and agree the exempt paper Capital Programme from 2024/25 (the appendix B to paper 5b), attached marked 11.

For decision

Replacement MDT Software (Paragraph 3)

This report, attached marked 12, addresses the ongoing issues faced by Shropshire Fire Service with the current Mobile Data Terminal (MDT) software and recommends the procurement of a new MDT software solution.

At this point the meeting will revert to open session.

For decision

Revenue budget 2024/25

This report, attached marked 13, incorporates the recommendations made by the Strategy and Resources Committee on 31 January 2024, in relation to the revenue budget for 2024/25. The report also confirms the use of assumptions for medium-term financial planning.

Attachment	Size
13- Revenue Budget 2024/25	177.92 KB
13- Medium Term Financial Plan and Reserves Strategy 2023-24 to 2025-26	398.86 KB

For decision

Revenue Budget: 2024/25 Precept

This report, attached marked 14, seeks Fire Authority approval to a budget for 2024/25; Council Tax levels for 2024/25; and precepts on billing authorities and related matters.

Attachment	Size
14- Revenue Budget 2024/25 Precept	233.03 KB
14- Revenue Budget 202425 Precept.pdf	233.03 KB

For decision

Fire Authority Work Plan 2024/25

This report, attached marked 15, reviews progress against the Fire Authority’s 2023/24 Work Plan and puts forward a 2024/25 Work Plan for consideration and approval by Members.

Attachment	Size
15- Fire Authority Work Plan 2024/25	205.09 KB

For decision

Annual Plan 2024/25

This report, attached marked 16, sets out the proposal for the Service’s Annual Plan 2024/25.

Attachment	Size
16- Annual Plan 2024/25	69.52 KB

For decision

Annual Review of Charges for Special Services 2024/25

This report, attached marked 17, presents proposed increases in charges made for special services.

Attachment	Size
17- Annual Review of Charges for Special Services 2024/25	1.07 MB

For decision

Proposed Amendments to the Pay Policy Statement

This report, attached marked 18, sets out proposed amendments to the Pay Policy Statement for the consideration by the full Authority, as required under the Localism Act 2011 and in accordance with the process agreed by the Fire Authority in February 2012.

Attachment	Size
18- Proposed Amendments to the Pay Policy Statement 2024/25	316.11 KB

For decision

Operational Update

The Area Manager Service Delivery will present an Operational Update to the Fire Authority, which will cover the previous three months of Service activity.

For information

Government Consultation Response to the Fire Reform White Paper

This report, attached marked 20, provides an update to Members regarding the Government’s response to the Consultation on the Fire Reform Paper. It provides an overview of the proposed reforms aimed at enhancing flexibility, culture, and professionalism within the fire service. Key elements include the establishment of a College of Fire and Rescue, a statutory code of ethics, and operational independence for chief officers.

The report also addresses the financial, legal, and community safety implications of these reforms, underscoring their potential impact on training, insurance, and public value, while emphasising the potential of operational and structural changes in the UK fire service.

Attachment	Size
20- Government Consultation Response to Fire Reform White Paper	91.75 KB

For information

HMICFRS Values and Culture Progress Report

This report, attached marked 21, presents the Service progress against the recommendations made to the sector in the His Majesty’s Inspectorate of Constabulary and Fire and Rescue Services (HMICFRS) Values and Culture in the fire and rescue services report.

Attachment	Size
21- His Majesty’s Inspectorate of Constabulary and Fire and Rescue Services (HMICFRS) Values and Culture Progress Report	132.42 KB

For information

22 November 2023

Extraordinary Meeting

Submitted by Lynn Ince on Thu, 09/11/2023 - 09:10

Item no. Agenda Item Details Status

Apologies for Absence

Councillor Overton

Disclosable Pecuniary Interests

Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

Pensions Update

This report, attached marked 4, provides Members with an update on the Service’s implementation of changing pension legislation, the challenges associated, and the recommended action of recruiting a specialist Pensions Officer.

Attachment	Size
4 - Pensions Update	153.71 KB

For decision

2 August 2023

Extraordinary Meeting

Submitted by Lynn Ince on Thu, 20/07/2023 - 14:31

Item no.	Agenda Item	Details	Status
01	Apologies for Absence
02	Disclosable Pecuniary Interests	Members are reminded that they must not participate in the discussion of, or voting on, any matter, in which they have a Disclosable Pecuniary Interest and should leave the room prior to commencement of the debate.
03	Exclusion of Press and Public	Members have a discretion to exclude the press and public from meetings of the Fire Authority in defined circumstances. In view of the nature of business to be transacted, it is recommended that under Section 100(A)(4) of the Local Government Act 1972, having been satisfied in all the circumstances of the case that the public interest in maintaining the exemption outweighs the public interest in disclosing this information, that Members formally resolve that the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 1, 2 and 3 of Part 1 of Schedule 12A to the Local Government Act 1972.	For decision
04	Appointment of Assistant Chief Fire Officer (Paragraphs 1, 2 and 3)	This report, attached marked 4, asks the Fire Authority to ratify the decision of its Brigade Managers’ Employment Panel on the appointment of the Assistant Chief Fire Officer.	For decision

13 December 2023

Submitted by Lynn Ince on Thu, 22/12/2022 - 10:14

Item no. Agenda Item Details Status

01 Apologies for Absence

Disclosable Pecuniary Interests

Public Questions

Members are asked to receive any questions, statements or petitions, of which notice has been received, from members of the public.

04 Non-Exempt Minutes

04a

11 October 2023

Members are asked to agree the non-exempt minutes of the Fire Authority meeting, held on 11 October 2023, attached marked 4a, and that they be signed by the Chair as a correct record.

Attachment	Size
4a - Fire Authority Non-Exempt Minutes 11 October 2023	158.6 KB

For decision

04b

22 November 2023

Members are asked to agree the minutes of the Extraordinary Fire Authority meeting, held on 22 November 2023, attached marked 4b, and that they be signed by the Chair as a correct record.

Attachment	Size
4b - Extraordinary Fire Authority Minutes 22 November 2023	70.11 KB

For decision

Strategy and Resources Committee Non-Exempt Minutes

Members are asked to receive the non-exempt minutes of the Strategy and Resources Committee meeting, held on 22 November 2023, to follow marked 5, and consider and decide upon the recommendations at item 5 of those minutes. The report relating to these recommendations is attached, marked 5a.

Please note that the reports considered by the Committee at Item 6 – 2024/25 and Later Years Revenue and Capital Budgets and Item 7 - Reserves and Funds are attached as the appendix to report 8 – 2024/25 and Later Years Budget Summary on this agenda and will form the basis of discussion at that item.

Attachment	Size
5 - Strategy and Resources Committee Non-Exempt Minutes 22 November 2023	188.94 KB
5a - Financial Performance to September 2023	326.79 KB

For decision

Standards, Audit and Performance Committee Minutes

Members are asked to receive and note the minutes of the Standards, Audit and Performance Committee meeting, held on 30 November 2023, attached marked 6.

Attachment	Size
6 - Standards, Audit and Performance Committee Minutes 30 November 2023	187.12 KB

For information

Meeting Schedule 2024

A schedule of proposed dates for 2024 meetings of the Fire Authority and its committees is attached marked 7, for approval.

Attachment	Size
7 - Meeting Schedule 2024	51.19 KB

For information

2024/25 and Later Years Budget Summary

This report, attached marked 8, summarises the budgets that are proposed by the Strategy and Resources Committee. The results are put forward to the Fire Authority for approval as the basis for consultation, leading to a final decision at the Fire Authority meeting in February 2024.

Attachment	Size
8 - 2024/25 and Later Years Budget Summary	515.66 KB

For decision

Replacement Command and Control Project Update

This report, attached marked 9, updates Members on the current position of the Command and Control (C&C) System implementation project and to request additional increase to the revenue budget prior to award of contract.

Attachment	Size
9 - Replacement Command and Control Project Update	111.26 KB

For decision

The Scheme for the Payment of Members' Allowances 2023/24

This report, attached marked 10, asks the Fire Authority to consider and agree it’s 2023/24 Scheme for the Payment of Members’ Allowances.

Attachment	Size
10 - The Scheme for the Payment of Members' Allowances 2023/24	170.58 KB

For decision

Operational Update

The Head of Area Command will present an Operational Update to the Fire Authority, which will cover the previous three months of Service activity.

For information

Exclusion of Press and Public

Members have a discretion to exclude the press and public from meetings of the Fire Authority in defined circumstances. In view of the nature of business to be transacted, it is recommended that under Section 100(A)(4) of the Local Government Act 1972, having been satisfied in all the circumstances of the case that the public interest in maintaining the exemption outweighs the public interest in disclosing this information, that Members formally resolve that the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information, as defined in Paragraphs 1, 2, 3 and 5 of Part 1 of Schedule 12A to the Local Government Act 1972.

For decision

Fire Authority Exempt Minutes (Paragraphs 1, 2 , 3 and 5)

Members are asked to agree the exempt minutes of the Fire Authority meeting, held on 11 October 2023, to follow marked 13, and that they be signed by the Chair as a correct record.

For decision

Strategy and Resources Committee Exempt Minutes (Paragraph 3)

Members are asked to receive and note the exempt minutes of the Fire Authority meeting, held on 22 November 2023, attached marked 14.

For information

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